Notice Information
Notice Title
Project RECODE: NHM Collections Management System
Notice Description
In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.
Lot Information
Lot 1
In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.
Options: Variant bids and options were acceptable only in accordance with the procurement documents.
Renewal: It is anticipated that a 24-month implementation period is followed by a minimum of 60 months support and maintenance agreement, with the option for the Museum to extend the contract in line with its terms.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-02fee3
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/001320-2023
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Selective
- Procurement Method Details
- Competitive dialogue
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48613000 - Electronic data management (EDM)
Notice Value(s)
- Tender Value
- £5,000,000 £1M-£10M
- Lots Value
- £5,000,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £3,754,294 £1M-£10M
Notice Dates
- Publication Date
- 16 Jan 20233 years ago
- Submission Deadline
- 24 Feb 2022Expired
- Future Notice Date
- 25 Jan 2022Expired
- Award Date
- 29 Dec 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NATURAL HISTORY MUSEUM
- Contact Name
- Mr Andy Davies Procurement Manager
- Contact Email
- a.davies@nhm.ac.uk
- Contact Phone
- +44 2079425416
Buyer Location
- Locality
- LONDON
- Postcode
- SW7 5BD
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI33 Kensington & Chelsea and Hammersmith & Fulham
- Delivery Location
- TLI London
-
- Local Authority
- Kensington and Chelsea
- Electoral Ward
- Brompton & Hans Town
- Westminster Constituency
- Kensington and Bayswater
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-02fee3-2023-01-16T16:05:17Z",
"date": "2023-01-16T16:05:17Z",
"ocid": "ocds-h6vhtk-02fee3",
"description": "To view this notice, please click here: <a href=\"https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747719036\" target=\"_blank\">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747719036</a> GO Reference: GO-2023116-PRO-21924368",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-02fee3",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Project RECODE: NHM Collections Management System",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48613000",
"description": "Electronic data management (EDM)"
},
"mainProcurementCategory": "goods",
"description": "In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.",
"value": {
"amount": 5000000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) was looking to help transform the study of natural history, engage and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum sought a supplier that can implement a business operational solution to which the NHM can transition.",
"status": "cancelled",
"value": {
"amount": 5000000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 2520
},
"hasRenewal": true,
"renewal": {
"description": "It is anticipated that a 24-month implementation period is followed by a minimum of 60 months support and maintenance agreement, with the option for the Museum to extend the contract in line with its terms."
},
"secondStage": {
"minimumCandidates": 8,
"maximumCandidates": 8
},
"selectionCriteria": {
"description": "The Museum expects to select eight bidders at the Standard Selection Questionnaire stage, followed by a down-selection to four bidders at the Outline Solution Stage. The full bidder selection process is set out in the procurement documents."
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": true,
"options": {
"description": "Variant bids and options were acceptable only in accordance with the procurement documents."
},
"awardCriteria": {
"criteria": [
{
"name": "Solution Fit & Acceptability",
"type": "quality",
"description": "20"
},
{
"name": "Ability to Sustain and Operate",
"type": "quality",
"description": "15"
},
{
"name": "Data Architecture",
"type": "quality",
"description": "20"
},
{
"name": "Data Migration",
"type": "quality",
"description": "10"
},
{
"name": "Strategic Fit and Support",
"type": "quality",
"description": "15"
},
{
"type": "price",
"description": "20"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48613000",
"description": "Electronic data management (EDM)"
}
],
"deliveryAddresses": [
{
"region": "UKI"
},
{
"region": "UKI"
},
{
"region": "UKI"
}
],
"deliveryLocation": {
"description": "LONDON"
},
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2022-01-25T00:00:00Z"
},
"coveredBy": [
"GPA"
],
"submissionMethod": [
"written"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "selective",
"procurementMethodDetails": "Competitive dialogue",
"secondStage": {
"successiveReduction": true,
"invitationDate": "2022-03-22T00:00:00Z"
},
"tenderPeriod": {
"endDate": "2022-02-24T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 180
}
},
"hasRecurrence": false,
"contractTerms": {
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-FTS-13786",
"name": "Natural History Museum",
"identifier": {
"legalName": "Natural History Museum"
},
"address": {
"streetAddress": "Cromwell Road",
"locality": "London",
"region": "UKI",
"postalCode": "SW7 5BD",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Mr Steen Dupont",
"telephone": "+44 2079425416",
"email": "steen.dupont@nhm.ac.uk"
},
"roles": [
"reviewBody",
"reviewContactPoint"
],
"details": {
"url": "https://www.nhm.ac.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"description": "National museum"
}
]
}
},
{
"id": "GB-FTS-12662",
"name": "Natural History Museum",
"identifier": {
"legalName": "Natural History Museum"
},
"address": {
"streetAddress": "Cromwell Road, South Kensington",
"locality": "London",
"region": "UKI",
"postalCode": "SW7 5BD",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 2079425416",
"email": "a.davies@nhm.ac.uk",
"url": "https://www.delta-esourcing.com/tenders/UK-UK-London:-Electronic-data-management-%28EDM%29./FP59TQ2RRJ",
"name": "Mr Andy Davies Procurement Manager"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.nhm.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "08",
"description": "Recreation, culture and religion"
}
]
}
},
{
"id": "GB-FTS-72910",
"name": "SER Solutions United Kingdom Limited",
"identifier": {
"legalName": "SER Solutions United Kingdom Limited",
"id": "07282887"
},
"address": {
"streetAddress": "12th Floor, The Broadgate Tower, 20 Primrose Street",
"locality": "London",
"region": "UKI",
"postalCode": "EC2A 2EW",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-12662",
"name": "Natural History Museum"
},
"language": "en",
"awards": [
{
"id": "001320-2023-.-1",
"relatedLots": [
"1"
],
"title": "Project RECODE: NHM Collections Management System",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-72910",
"name": "SER Solutions United Kingdom Limited"
}
]
}
],
"contracts": [
{
"id": "001320-2023-.-1",
"awardID": "001320-2023-.-1",
"title": "Project RECODE: NHM Collections Management System",
"status": "active",
"value": {
"amount": 3754294,
"currency": "GBP"
},
"dateSigned": "2022-12-29T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 7
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 4
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 1
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 6
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 7
}
]
}
}