Award

Y20031 - Supply of Multi-Functional Devices and Digital Solutions

KENT COUNTY COUNCIL (T/A KCS PROCUREMENT SERVICES)

This public procurement record has 2 releases in its history.

Award

13 Apr 2022 at 13:46

Tender

22 Dec 2021 at 11:40

Summary of the contracting process

This procurement process, initiated by Kent County Council trading as KCS Procurement Services, centres on the "Y20031 - Supply of Multi-Functional Devices and Digital Solutions" agreement. It falls within the goods category, specifically aimed at office and computing machinery, equipment, and supplies. The procurement, currently in the Award stage, involves a framework agreement that will serve various public bodies across the UK including local authorities, the police, fire service, NHS, housing associations, and educational institutes. The relevant dates include a tender submission deadline on 17th February 2022, with an award period beginning shortly thereafter on the same day.

This tender represents significant business growth opportunities, especially for suppliers of multi-functional devices, digital solutions, and digital transformation services. Companies with expertise in office equipment, hardware integration consultancy, and document management services are particularly well-suited to compete for contracts under this framework. The tender supports strategic relationships between suppliers and member authorities, fostering an environment for collaborative solutions aimed at enhancing operational efficiency.

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Notice Title

Y20031 - Supply of Multi-Functional Devices and Digital Solutions

Notice Description

KCS Procurement Services, acting for and on behalf of Kent County Council (KCC) Central Buying Consortium (CBC) and the Commercial Service Group (CSG), a Procurement Buying Organisation (PBO), wish to create a national, user friendly, time and cost effective Framework Agreement for the supply of Multi-Functional Devices and Digital Solutions. The Framework Agreement covers the provision and installation of a full range of MultiFunctional Devices, Digital Solutions and Digital Transformation. The Framework Agreement will be split into two (2) individual LOTs. These are: LOT 1 - Leased and Purchased Multi-Functional Devices and Digital Solutions LOT 2 - Digital Transformation and Associated Services

Lot Information

Leased and Purchased Multi-Functional Devices and Digital Solutions

LOT 1 covers the provision of multi-functional Devices and digital solutions, to include both A4 and A4/A3 networked and standalone multi-functional Devices, printers, high volume print room Devices and wide format printers, all with the option of CPC maintenance. Equipment in this LOT may be procured as a direct purchase or via a Lease agreement. In addition to the standard Manufacturer's warranty, maintenance options must be available for all products. Digital Solutions requirements can include, but will not be limited to, a range of Equipment, Software and Services (including on-going maintenance, support and managed print) to help control, manage and measure the effectiveness of the print environment. This can include output surveys to establish existing output trends and costs, print job accounting, Device management, departmental chargeback, confidential printing, job routing based on most efficient use of Devices, scanning with optical character recognition, greater efficiencies through the reduction of waste and uncollected jobs, rules-based printing. Product Range Product ranges must include provision for the following minimum requirements: * Desktop and floor standing printers * Wide format printers * Multi-functional Devices * High volume Equipment * Mono, colour, A4 and A3 technology with a range of speeds * Various finishing options * Standard network interfaces for print/copy/scan/fax versions (to include java cards as standard) * Management information Software/user control enabling software

Digital Transformation and Associated Services

Digital transformation is the process of using digital technologies to create new, or modify existing, business processes, culture, and Customer experiences to meet changing Customer needs and requirements. We are seeking Suppliers who, in complement to their offering of multi-functional Devices, can provide digital transformation services to enable Customers to transform and improve operating processes by way of multiple solutions with the Supplier of their choice. Individual opportunities will need to be tailored to meet the Customer's requirement to improve efficiency, provide an agile and reliable solution that will transform and meet their business objectives. This LOT supports both the Supplier and Customer/Member Authority in identifying and developing strategic relationships, that will provide benefits through the ability to have a single lead Supplier relationship. List of Potential Requirements Indicative requirements include, but are not limited to, the following: * Audio visual solutions * Communication systems * Cloud storage * Document storage, distribution and management * Facilities solutions * High volume print Devices * Hosted services * Hybrid mail * ICT hardware * ICT systems management, support and solutions * Mail management solutions * Multi-functional Devices * Network services * Outsourced print solutions * Print management, consultancy and audit * Scanning and archiving solutions * Software solutions * Wide format Devices Associated services may extend beyond the scope of the Goods/Services purchased and may include, but not be limited to; * End user support * Service desk * Installation * Project management * Training * Asset management * Consultancy

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03049f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009923-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

72 - IT services: consulting, software development, Internet and support


CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

72228000 - Hardware integration consultancy services

72512000 - Document management services

Notice Value(s)

Tender Value
£500,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20223 years ago
Submission Deadline
17 Feb 2022Expired
Future Notice Date
Not specified
Award Date
12 Apr 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL (T/A KCS PROCUREMENT SERVICES)
Additional Buyers

KENT COUNTY COUNCIL (TRADING AS KCS PROCUREMENT SERVICES)

Contact Name
Mr Ian Day
Contact Email
ian.day@csltd.org.uk
Contact Phone
+44 1622236697

Buyer Location

Locality
WEST MALLING
Postcode
ME19 4YT
Post Town
Rochester
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ46 West Kent
Delivery Location
Not specified

Local Authority
Tonbridge and Malling
Electoral Ward
Kings Hill
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
6
Supplier Names

APOGEE

KYOCERA DOCUMENT SYSTEMS (UK

RICOH

SHARP BUSINESS SYSTEMS

SPECIALIST COMPUTER CENTRES (SCC

THE DMS DIGITAL GROUP

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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