ID 3704383 - DfC - The Delivery of Facilities Management Services for the Public Record Office of Northern Ireland

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-030bc4-2022-03-31T16:17:20+01:00",
    "date": "2022-03-31T16:17:20+01:00",
    "ocid": "ocds-h6vhtk-030bc4",
    "description": "The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter, It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction Procurement Delivery Supplies and Services Division for further action. If this occurs and your performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to three years.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-030bc4",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ID 3704383 - DfC - The Delivery of Facilities Management Services for the Public Record Office of Northern Ireland",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993000",
            "description": "Building and facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "The Department for Communities is seeking to establish a Contract with a single Contractor for the delivery of Soft Facilities Management (FM) Services at the Public Record Office of Northern Ireland (PRONI). The FM Services include: security, reception, cleaning, porterage, post and stationery, and other soft facilities management services. The Services include liaison with contractors to schedule planned preventative maintenance and reactive maintenance and also include the PRONI Cafe services for the public and staff. For further information on the requirements please see the CfT documents.",
        "value": {
            "amount": 2100000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Department for Communities is seeking to establish a Contract with a single Contractor for the delivery of Soft Facilities Management (FM) Services at the Public Record Office of Northern Ireland (PRONI). The FM Services include: security, reception, cleaning, porterage, post and stationery, and other soft facilities management services. The Services include liaison with contractors to schedule planned preventative maintenance and reactive maintenance and also include the PRONI Cafe services for the public and staff. For further information on the requirements please see the CfT documents.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "As per the tender documents",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "As per the tender documents",
                            "type": "cost",
                            "description": "60"
                        }
                    ]
                },
                "value": {
                    "amount": 2100000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This is a recurring requirement and may be retendered."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "2 options each of up to 24 months"
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79710000",
                        "description": "Security services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98340000",
                        "description": "Accommodation and office services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98341120",
                        "description": "Portering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98341110",
                        "description": "Housekeeping services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98341100",
                        "description": "Accommodation management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98341140",
                        "description": "Caretaker services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98341130",
                        "description": "Janitorial services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55330000",
                        "description": "Cafeteria services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        ],
        "tenderPeriod": {
            "endDate": "2022-02-21T15:00:00Z"
        },
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            ],
            "bidValidityPeriod": {
                "endDate": "2022-05-22T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2022-02-21T15:30:00Z"
        },
        "bidOpening": {
            "date": "2022-02-21T15:30:00Z"
        },
        "hasRecurrence": true,
        "reviewDetails": "CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.",
        "recurrence": {
            "description": "3 years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-3552",
            "name": "Department of Finance",
            "identifier": {
                "legalName": "Department of Finance"
            },
            "address": {
                "streetAddress": "303 Airport Road West",
                "locality": "BELFAST",
                "region": "UK",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "SSDAdmin.CPDfinance-ni.gov.uk",
                "email": "ssdadmin.cpd@finance-ni.gov.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
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                "centralPurchasingBody"
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                "buyerProfile": "https://etendersni.gov.uk/epps",
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        },
        {
            "id": "GB-FTS-30391",
            "name": "Not applicable in the UK",
            "identifier": {
                "legalName": "Not applicable in the UK"
            },
            "address": {
                "locality": "Not applicable in the UK",
                "countryName": "United Kingdom"
            },
            "roles": [
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            ]
        },
        {
            "id": "GB-FTS-48489",
            "name": "Department for Communities - Public Record Office of Northern Ireland",
            "identifier": {
                "legalName": "Department for Communities - Public Record Office of Northern Ireland"
            },
            "address": {
                "locality": "BELFAST",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
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                        "id": "01",
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                    }
                ]
            }
        },
        {
            "id": "GB-FTS-19927",
            "name": "ARAMARK IRELAND HOLDINGS LTD",
            "identifier": {
                "legalName": "ARAMARK IRELAND HOLDINGS LTD"
            },
            "address": {
                "streetAddress": "NORTHERN CROSS",
                "locality": "DUBLIN",
                "region": "IE",
                "postalCode": "17",
                "countryName": "Ireland"
            },
            "contactPoint": {
                "email": "tenders@aramark.ie"
            },
            "roles": [
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            ],
            "details": {
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                "scale": "large"
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        }
    ],
    "buyer": {
        "id": "GB-FTS-48489",
        "name": "Department for Communities - Public Record Office of Northern Ireland"
    },
    "language": "en",
    "awards": [
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            "id": "008729-2022-1-1",
            "relatedLots": [
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            ],
            "title": "Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-19927",
                    "name": "ARAMARK IRELAND HOLDINGS LTD"
                }
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    ],
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            "awardID": "008729-2022-1-1",
            "title": "Contract",
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            "value": {
                "amount": 2268837.97,
                "currency": "GBP"
            },
            "dateSigned": "2022-03-25T00:00:00Z"
        }
    ],
    "bids": {
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                "measure": "bids",
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            {
                "id": "2",
                "measure": "smeBids",
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                "value": 0
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            {
                "id": "3",
                "measure": "foreignBidsFromEU",
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            {
                "id": "4",
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}