Award

Fleet Management Software/System

POLICE AND CRIME COMMISSIONER FOR NORTH WALES POLICE & NORTH WALES POLICE

This public procurement record has 2 releases in its history.

Award

25 Jul 2022 at 08:42

Tender

21 Jan 2022 at 11:09

Summary of the contracting process

The North Wales Police, represented by the Police and Crime Commissioner, is conducting a procurement process for a Fleet Management Software/System. This project falls under the software-related services category and is located in Colwyn Bay, North Wales. The procurement method used is an open procedure, and the contract is set to commence on 1st September 2022, lasting an initial three years with an option to extend for an additional four years. The closing date for tender submissions was 22nd February 2022 at 2pm.

This tender presents significant opportunities for businesses specialising in software development and vehicle fleet management solutions. Companies with expertise in creating enterprise-level software systems, particularly those that cater to public sector clients, would be well-suited to participate in this tender. The contract is also available for collaboration with other emergency services in North Wales, including the North Wales Fire & Rescue Service and regional police forces, enhancing the potential for business growth through networking and joint ventures.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Fleet Management Software/System

Notice Description

North Wales Police require a Fleet Management Software System that will support the management, and maintain accurate records of all vehicles and vehicle equipment as detailed more particularly in the tender specification documents. The contract will commence on 1st September 2022 and will run for an initial period of 3 years, with the option to extend for a further 4 years in multiples of 12 months. Further information and documentation is available on the EU Supply/Bluelight E-tendering system at https://uk.eu-supply.com/login.asp?B=BLUELIGHT Any questions should be raised via the Messaging section of the Tender, please note that no correspondence will be entered into outside of the system. The closing date for responses is Tuesday 22nd February at 2pm.

Lot Information

Lot 1

North Wales Police require a Fleet Management Software System that will support the management, and maintain accurate records of all vehicles and vehicle equipment as detailed more particularly in the tender specification documents. The contract will commence on 1st September 2022 and will run for an initial period of 3 years, with the option to extend for a further 4 years in multiples of 12 months. Further information and documentation is available on the EU Supply/Bluelight E-tendering system at https://uk.eu-supply.com/login.asp?B=BLUELIGHT Any questions should be raised via the Messaging section of the Tender, please note that no correspondence will be entered into outside of the system. The closing date for responses is Tuesday 22nd February at 2pm. Additional information: This contract will also be open for use by the following, they provide no commitment to use the contract but will have the option to join during the contract period; North Wales Fire & Rescue Service South Wales Police / The Police & Crime Commissioner for South Wales Gwent Police / The Police & Crime Commissioner for Gwent Dyfed Powys Police / The Police & Crime Commissioner for Dyfed Powys

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-030db5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020089-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
£170,000 £100K-£500K
Lots Value
£170,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
25 Jul 20223 years ago
Submission Deadline
22 Feb 2022Expired
Future Notice Date
Not specified
Award Date
17 Jul 20223 years ago
Contract Period
6 May 2022 - 6 May 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR NORTH WALES POLICE & NORTH WALES POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLWYN BAY, NORTH WALES
Postcode
LL29 8AW
Post Town
Llandudno
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL Wales

Local Authority
Conwy
Electoral Ward
Glyn
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
1
Supplier Name

JAAMA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-030db5-2022-07-25T09:42:01+01:00",
    "date": "2022-07-25T09:42:01+01:00",
    "ocid": "ocds-h6vhtk-030db5",
    "initiationType": "tender",
    "tender": {
        "id": "47813",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Fleet Management Software/System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72260000",
            "description": "Software-related services"
        },
        "mainProcurementCategory": "services",
        "description": "North Wales Police require a Fleet Management Software System that will support the management, and maintain accurate records of all vehicles and vehicle equipment as detailed more particularly in the tender specification documents. The contract will commence on 1st September 2022 and will run for an initial period of 3 years, with the option to extend for a further 4 years in multiples of 12 months. Further information and documentation is available on the EU Supply/Bluelight E-tendering system at https://uk.eu-supply.com/login.asp?B=BLUELIGHT Any questions should be raised via the Messaging section of the Tender, please note that no correspondence will be entered into outside of the system. The closing date for responses is Tuesday 22nd February at 2pm.",
        "value": {
            "amount": 170000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "North Wales Police require a Fleet Management Software System that will support the management, and maintain accurate records of all vehicles and vehicle equipment as detailed more particularly in the tender specification documents. The contract will commence on 1st September 2022 and will run for an initial period of 3 years, with the option to extend for a further 4 years in multiples of 12 months. Further information and documentation is available on the EU Supply/Bluelight E-tendering system at https://uk.eu-supply.com/login.asp?B=BLUELIGHT Any questions should be raised via the Messaging section of the Tender, please note that no correspondence will be entered into outside of the system. The closing date for responses is Tuesday 22nd February at 2pm. Additional information: This contract will also be open for use by the following, they provide no commitment to use the contract but will have the option to join during the contract period; North Wales Fire & Rescue Service South Wales Police / The Police & Crime Commissioner for South Wales Gwent Police / The Police & Crime Commissioner for Gwent Dyfed Powys Police / The Police & Crime Commissioner for Dyfed Powys",
                "value": {
                    "amount": 170000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2022-05-07T00:00:00+01:00",
                    "endDate": "2029-05-06T23:59:59+01:00"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "50"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72260000",
                        "description": "Software-related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "deliveryLocation": {
                    "description": "Colwyn Bay LL29 8AW"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41431&B=BLUELIGHT",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As per the Tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "As per the Tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As per the Tender documents",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-02-22T14:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "cy",
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2022-08-22T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2022-02-22T14:00:00Z"
        },
        "bidOpening": {
            "date": "2022-02-22T14:00:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "In writing to the Head of Procurement initially."
    },
    "parties": [
        {
            "id": "GB-FTS-15131",
            "name": "Police and Crime Commissioner for North Wales Police & North Wales Police",
            "identifier": {
                "legalName": "Police and Crime Commissioner for North Wales Police & North Wales Police",
                "id": "n/a"
            },
            "address": {
                "streetAddress": "Force Headquarters, Glan-y -don, Abergele Road,",
                "locality": "Colwyn Bay, North Wales",
                "region": "UKL",
                "postalCode": "LL29 8AW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Kim Richards",
                "email": "Kim.Richards@nthwales.pnn.police.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41431&B=BLUELIGHT"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.north-wales.police.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33183",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-41552",
            "name": "The Head of Procurement",
            "identifier": {
                "legalName": "The Head of Procurement"
            },
            "address": {
                "streetAddress": "North Wales Police Force Headquarters",
                "locality": "Colwyn Bay",
                "postalCode": "LL29 8AW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@nthwales.pnn.police.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-59610",
            "name": "Jaama Ltd",
            "identifier": {
                "legalName": "Jaama Ltd",
                "id": "842187914"
            },
            "address": {
                "streetAddress": "15 Amber Business Village, Amber Close",
                "locality": "Tamworth",
                "region": "UK",
                "postalCode": "B77 4RP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "enquiries@jaama.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-15131",
        "name": "Police and Crime Commissioner for North Wales Police & North Wales Police"
    },
    "language": "en",
    "awards": [
        {
            "id": "020089-2022-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Fleet Management System",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-59610",
                    "name": "Jaama Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "020089-2022-1-1",
            "awardID": "020089-2022-1-1",
            "title": "Fleet Management System",
            "status": "active",
            "value": {
                "amount": 1000000,
                "currency": "GBP"
            },
            "dateSigned": "2022-07-18T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}