Notice Information
Notice Title
Electronic Document Records Management System Support and Maintenance
Notice Description
Provision of EDRMS and platform for sharing documents securely.
Lot Information
Lot 1
Continued support and maintenance of Electronic Document Records Management System and a secure platform for sharing documents externally.
Procurement Information
The council currently uses Objective ECM as its primary electronic document records management system (EDRMS) and Objective Connect is a platform for sharing document securely with EDRMS, to ensure the council complies with Public Records (Scotland) Act 2011.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-031c14
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/008379-2022
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
72212100 - Industry specific software development services
72212311 - Document management software development services
72512000 - Document management services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £450,000 £100K-£500K
Notice Dates
- Publication Date
- 29 Mar 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 22 Feb 20224 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WEST LOTHIAN COUNCIL
- Contact Name
- Anita Bainbridge
- Contact Email
- anita.bainbridge@westlothian.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LIVINGSTON
- Postcode
- EH54 6FF
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM14 West Lothian
- Delivery Location
- TLM78 West Lothian
-
- Local Authority
- West Lothian
- Electoral Ward
- Livingston South
- Westminster Constituency
- Livingston
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-031c14-2022-03-29T12:02:34+01:00",
"date": "2022-03-29T12:02:34+01:00",
"ocid": "ocds-h6vhtk-031c14",
"description": "(SC Ref:688511)",
"initiationType": "tender",
"tender": {
"id": "CC11756",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Electronic Document Records Management System Support and Maintenance",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
"mainProcurementCategory": "services",
"description": "Provision of EDRMS and platform for sharing documents securely.",
"lots": [
{
"id": "1",
"description": "Continued support and maintenance of Electronic Document Records Management System and a secure platform for sharing documents externally.",
"awardCriteria": {
"criteria": [
{
"name": "Not Applicable",
"type": "quality",
"description": "0"
},
{
"type": "price",
"description": "100"
}
]
},
"hasOptions": false,
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72212100",
"description": "Industry specific software development services"
},
{
"scheme": "CPV",
"id": "72212311",
"description": "Document management software development services"
},
{
"scheme": "CPV",
"id": "72512000",
"description": "Document management services"
}
],
"deliveryAddresses": [
{
"region": "UKM78"
},
{
"region": "UKM78"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "The council currently uses Objective ECM as its primary electronic document records management system (EDRMS) and Objective Connect is a platform for sharing document securely with EDRMS, to ensure the council complies with Public Records (Scotland) Act 2011."
},
"awards": [
{
"id": "005496-2022-CC11756-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-45553",
"name": "Objective Corporation UK Limited"
}
]
},
{
"id": "008379-2022-CC11756-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-45553",
"name": "Objective Corporation UK Limited"
}
]
}
],
"parties": [
{
"id": "GB-FTS-1335",
"name": "West Lothian Council",
"identifier": {
"legalName": "West Lothian Council"
},
"address": {
"streetAddress": "West Lothian Civic Centre, Howden South Road",
"locality": "Livingston",
"region": "UKM78",
"postalCode": "EH54 6FF",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Anita Bainbridge",
"email": "anita.bainbridge@westlothian.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.westlothian.gov.uk/",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-45553",
"name": "Objective Corporation UK Limited",
"identifier": {
"legalName": "Objective Corporation UK Limited"
},
"address": {
"streetAddress": "St. Cloud Gate, St. Cloud Way",
"locality": "Maidenhead",
"region": "UKJ11",
"postalCode": "SL6 8XD",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-15404",
"name": "Livingston Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Livingston Sheriff Court and Justice of the Peace Court"
},
"address": {
"streetAddress": "West Lothian Civic Centre, Howden South Road",
"locality": "Livingston",
"postalCode": "EH54 6FF",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
],
"details": {
"url": "https://www.scotcourts.gov.uk/the-courts/court-locations/livingston-sheriff-court-and-justice-of-the-peace-court"
}
}
],
"buyer": {
"id": "GB-FTS-1335",
"name": "West Lothian Council"
},
"contracts": [
{
"id": "005496-2022-CC11756-1",
"awardID": "005496-2022-CC11756-1",
"status": "active",
"value": {
"amount": 450000,
"currency": "GBP"
},
"dateSigned": "2022-02-22T00:00:00Z"
},
{
"id": "008379-2022-CC11756-1",
"awardID": "008379-2022-CC11756-1",
"status": "active",
"value": {
"amount": 450000,
"currency": "GBP"
},
"dateSigned": "2022-03-22T00:00:00Z"
}
],
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 1
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 1
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 1
}
]
}
}