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Maintenance of existing Pay and Display machine

Derby City Council

This public procurement record has 2 releases in its history.

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04 Jul 2022 at 17:07

Award Notice
Award

10 Mar 2022 at 15:12

Award Notice
Summary of the contracting process

Derby City Council initiated a procurement process for the "Maintenance of existing Pay and Display machines," classified under the industry category of car park management services. The procurement stage has concluded with a complete status, and the contract has been awarded to Flowbird Smart City UK Ltd. This contract, valued at £311,029.55, was signed on 30th June 2022 and has a primary term of three years, with the possibility of extending for another two years. The procurement method used was a limited award procedure justified under the Technical Absence of Competition clause, stating that these services can only be delivered by the awarded supplier due to unique interoperability requirements.

This tender presents significant opportunities for businesses specialising in maintenance services, particularly those involved in parking solutions and enforcement technology. Enterprises with expertise in solar-powered systems or those that can demonstrate compatibility with existing equipment could thrive in this competitive landscape. The contract structure offers room for businesses looking for long-term partnerships, as the potential five-year duration accommodates both initial engagement and extension opportunities, fostering sustained business growth in the public sector.

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Notice Information

Notice Title

Maintenance of existing Pay and Display machine

Notice Description

The Council requires ongoing maintenance of its existing Pay and Display machines. All are solar-powered and have no mains electrical connection. The vast majority of these machines are located on streets and on surface car parks within the City of Derby.

Lot Information

Lot 1

The Council has entered into an agreement with Flowbird Smart City UK Ltd for ongoing maintenance of its existing Pay and Display machines. The negotiated procedure without prior publication has been used and is justified under Regulation 32(2)(b) (ii) of the Public Contracts Regulations 2015 for the award of a public services contract. The services can only be carried out by the particular economic operator because competition is absent for technical reasons. A change of supplier cannot be made for technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial contract. The contract is for an initial term of 3 years with the option to extend for a further 2 years in annual increments. The value provided is based on the full 5 years. Additional information: The Council issued a F15: Voluntary ex ante transparency notice Notice reference: 2022/S 000-006605. Published: 10 March 2022.

Options: The contract is for an initial term of 3 years with the option to extend for a further 2 years in annual increments

Procurement Information

The services can only be carried out by the particular economic operator because competition is absent for technical reasons. A change of supplier cannot be made for technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032067
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018219-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

38 - Laboratory, optical and precision equipments (excl. glasses)

98 - Other community, social and personal services

CPV Codes

38730000 - Parking meters

98351000 - Car park management services

98351110 - Parking enforcement services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£311,029 £100K-£500K

Notice Dates

Publication Date
4 Jul 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Mar 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

Flowbird Smart City UK Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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