Award

Fleet Management System "Tranman"

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 2 releases in its history.

Award

11 May 2022 at 07:54

Award

11 Mar 2022 at 14:09

Summary of the contracting process

The procurement process involves the Common Services Agency, also known as NHS National Services Scotland (NSS), which is located in Edinburgh, Scotland. The title of the tender is "Fleet Management System 'Tranman'," falling under the industry category of IT services, specifically consulting, software development, Internet, and support. This procurement has reached the award stage, with the current contract extending for a period of 30 months using Regulation 72(1)(b), following its initiation on 10 March 2022. The contract has an active status and includes a significant value of £96,844.

This tender presents an opportunity for businesses specialising in IT services and software development to expand their market share, particularly those capable of providing robust fleet management solutions. Companies focused on compliance monitoring and fleet maintenance systems, as well as those with experience working with public sector organisations, will be particularly well-suited to compete. The demand for services that ensure fleet data management and legal compliance within the NHS highlights a growing market where quality and price both play critical roles in the bidding process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Fleet Management System "Tranman"

Notice Description

Extension of Fleet Management System "Tranman" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Lot Information

Lot 1

Extension of Fleet Management System "Tranman" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

Procurement Information

Extension of current contract to allow for continuity of service.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0320dc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012205-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£96,844 Under £100K

Notice Dates

Publication Date
11 May 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Mar 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Billy Hislop
Contact Email
billy.hislop@nhs.scot
Contact Phone
+44 7971460577

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0320dc-2022-05-11T08:54:00+01:00",
    "date": "2022-05-11T08:54:00+01:00",
    "ocid": "ocds-h6vhtk-0320dc",
    "description": "(SC Ref:692931)",
    "initiationType": "tender",
    "tender": {
        "id": "NP503522",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Fleet Management System \"Tranman\"",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "Extension of Fleet Management System \"Tranman\" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.",
        "lots": [
            {
                "id": "1",
                "description": "Extension of Fleet Management System \"Tranman\" contract for a period of 30 months using Regulation 72(1)(b). --- See section IV.1.1 of this notice for further detail regarding the extension. --- The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.",
                "hasOptions": false,
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "50"
                        },
                        {
                            "type": "price",
                            "description": "50"
                        }
                    ]
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "Scotland"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Extension of current contract to allow for continuity of service."
    },
    "awards": [
        {
            "id": "006722-2022-NP503522-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-5465",
                    "name": "Civica UK Limited"
                }
            ]
        },
        {
            "id": "012205-2022-NP503522-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-5465",
                    "name": "Civica UK Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-322",
            "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")",
            "identifier": {
                "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")"
            },
            "address": {
                "streetAddress": "Gyle Square (NSS Head Office), 1 South Gyle Crescent",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 9EB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Billy Hislop",
                "telephone": "+44 7971460577",
                "email": "billy.hislop@nhs.scot"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.nss.nhs.scot/browse/procurement-and-logistics",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5465",
            "name": "Civica UK Limited",
            "identifier": {
                "legalName": "Civica UK Limited"
            },
            "address": {
                "streetAddress": "Southbank Central, 30 Stamford Street",
                "locality": "London",
                "region": "UK",
                "postalCode": "SE1 9LQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1225485000"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-324",
            "name": "Sheriff Court House",
            "identifier": {
                "legalName": "Sheriff Court House"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "contactPoint": {
                "telephone": "+44 1312252525",
                "email": "edinburgh@scotcourts.gov.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-322",
        "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")"
    },
    "contracts": [
        {
            "id": "006722-2022-NP503522-1",
            "awardID": "006722-2022-NP503522-1",
            "status": "active",
            "value": {
                "amount": 96844,
                "currency": "GBP"
            },
            "dateSigned": "2022-03-10T00:00:00Z"
        },
        {
            "id": "012205-2022-NP503522-1",
            "awardID": "012205-2022-NP503522-1",
            "status": "active",
            "value": {
                "amount": 96844,
                "currency": "GBP"
            },
            "dateSigned": "2022-03-10T00:00:00Z"
        }
    ],
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000686445"
        }
    ]
}