Award

Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023

BELFAST CITY COUNCIL

This public procurement record has 2 releases in its history.

Award

21 Nov 2022 at 15:13

Tender

18 Mar 2022 at 22:44

Summary of the contracting process

The Belfast City Council has awarded a contract to Conference Partners International for the Provision of a Professional Conference Organiser for the Delivery of One Young World in Belfast 2023. The contract involves planning and delivering key responsibilities for hosting One Young World, including various events and managing the host city elements of the programme. The total budget for the event is £250k, funded by public sources and private sponsorships.

This tender provides a significant opportunity for businesses experienced in event services to participate in delivering a high-profile international event. Companies with expertise in organising conferences, managing large-scale events, and securing sponsorships from private sector partners would be well-suited to compete. The successful contractor will play a crucial role in shaping the cultural and social programme elements of One Young World in Belfast, contributing to the event's success and lasting impact on the city.

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Notice Title

Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023

Notice Description

Belfast City Council has awarded a contract with an experienced Contractor to work with Council's Culture & Tourism team, Visit Belfast, and One Young World to lead on the development and delivery of Belfast's responsibilities as host city to One Young World in 2023.

Lot Information

Lot 1

The successful contractor is required to: - To work with Belfast City Council, Visit Belfast, and One Young World to plan and deliver key responsibilities of the host city including opening and closing ceremony, counsellor dinner, night summit, social programme, and cultural programme elements. - To work alongside the Professional Conference Organiser appointed to deliver One Young World led areas of responsibilities. - To lead, manage and co-ordinate all host city elements of the programme and report into agreed management and governance structure in agreed areas and targets including programme, budget, operations, marketing, evaluation, sustainability, impact, and legacy. - To develop and manage host city sponsorship strategy to deliver income and in-kind sponsorship from private sector partners to agreed targets. Additional information: The successful contractor will be entitled to a maximum management fee (including all onsite staffing fees) of PS250k, but will be responsible for managing the overall budget for the event. The overall budget will come from public funding (from Belfast City Council, the Northern Ireland Executive and private sponsorship with an approximate 50/50 split).

Options: See Schedule 1 Specification

Renewal: The contract will be reviewed in December 2022 and, provided the successful Contractor has secured 50% of the total sponsorship required, will progress to the full 20 months .

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0323d8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032971-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£250,000 £100K-£500K

Notice Dates

Publication Date
21 Nov 20223 years ago
Submission Deadline
22 Apr 2022Expired
Future Notice Date
Not specified
Award Date
14 Jun 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
BELFAST CITY COUNCIL
Contact Name
Not specified
Contact Email
crothersr@belfastcity.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
BT2 8DJ
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast

Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

CONFERENCE PARTNERS INTERNATIONAL

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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