Notice Information
Notice Title
Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023
Notice Description
Belfast City Council has awarded a contract with an experienced Contractor to work with Council's Culture & Tourism team, Visit Belfast, and One Young World to lead on the development and delivery of Belfast's responsibilities as host city to One Young World in 2023.
Lot Information
Lot 1
The successful contractor is required to: - To work with Belfast City Council, Visit Belfast, and One Young World to plan and deliver key responsibilities of the host city including opening and closing ceremony, counsellor dinner, night summit, social programme, and cultural programme elements. - To work alongside the Professional Conference Organiser appointed to deliver One Young World led areas of responsibilities. - To lead, manage and co-ordinate all host city elements of the programme and report into agreed management and governance structure in agreed areas and targets including programme, budget, operations, marketing, evaluation, sustainability, impact, and legacy. - To develop and manage host city sponsorship strategy to deliver income and in-kind sponsorship from private sector partners to agreed targets. Additional information: The successful contractor will be entitled to a maximum management fee (including all onsite staffing fees) of PS250k, but will be responsible for managing the overall budget for the event. The overall budget will come from public funding (from Belfast City Council, the Northern Ireland Executive and private sponsorship with an approximate 50/50 split).
Options: See Schedule 1 Specification
Renewal: The contract will be reviewed in December 2022 and, provided the successful Contractor has secured 50% of the total sponsorship required, will progress to the full 20 months .
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0323d8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/032971-2022
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
79952100 - Cultural event organisation services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- £250,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £250,000 £100K-£500K
Notice Dates
- Publication Date
- 21 Nov 20223 years ago
- Submission Deadline
- 22 Apr 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 14 Jun 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BELFAST CITY COUNCIL
- Contact Name
- Not specified
- Contact Email
- crothersr@belfastcity.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- BELFAST
- Postcode
- BT2 8DJ
- Post Town
- Northern Ireland
- Country
- Northern Ireland
-
- Major Region (ITL 1)
- TLN Northern Ireland
- Basic Region (ITL 2)
- TLN0 Northern Ireland
- Small Region (ITL 3)
- TLN06 Belfast
- Delivery Location
- TLN06 Belfast
-
- Local Authority
- Belfast
- Electoral Ward
- Central
- Westminster Constituency
- Belfast South and Mid Down
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0323d8-2022-11-21T15:13:06Z",
"date": "2022-11-21T15:13:06Z",
"ocid": "ocds-h6vhtk-0323d8",
"initiationType": "tender",
"tender": {
"id": "T2210",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
},
"mainProcurementCategory": "services",
"description": "Belfast City Council has awarded a contract with an experienced Contractor to work with Council's Culture & Tourism team, Visit Belfast, and One Young World to lead on the development and delivery of Belfast's responsibilities as host city to One Young World in 2023.",
"lots": [
{
"id": "1",
"description": "The successful contractor is required to: - To work with Belfast City Council, Visit Belfast, and One Young World to plan and deliver key responsibilities of the host city including opening and closing ceremony, counsellor dinner, night summit, social programme, and cultural programme elements. - To work alongside the Professional Conference Organiser appointed to deliver One Young World led areas of responsibilities. - To lead, manage and co-ordinate all host city elements of the programme and report into agreed management and governance structure in agreed areas and targets including programme, budget, operations, marketing, evaluation, sustainability, impact, and legacy. - To develop and manage host city sponsorship strategy to deliver income and in-kind sponsorship from private sector partners to agreed targets. Additional information: The successful contractor will be entitled to a maximum management fee (including all onsite staffing fees) of PS250k, but will be responsible for managing the overall budget for the event. The overall budget will come from public funding (from Belfast City Council, the Northern Ireland Executive and private sponsorship with an approximate 50/50 split).",
"value": {
"amount": 250000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 600
},
"hasRenewal": true,
"renewal": {
"description": "The contract will be reviewed in December 2022 and, provided the successful Contractor has secured 50% of the total sponsorship required, will progress to the full 20 months ."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "See Schedule 1 Specification"
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality Criteria",
"type": "quality",
"description": "80"
},
{
"name": "Cost",
"type": "quality",
"description": "20"
},
{
"type": "price",
"description": "20"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "79952100",
"description": "Cultural event organisation services"
}
],
"deliveryAddresses": [
{
"region": "UKN06"
},
{
"region": "UKN06"
}
],
"deliveryLocation": {
"description": "Belfast"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "http://www.e-sourcingni.bravosolution.co.uk",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2022-04-22T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2022-04-22T12:00:00+01:00"
},
"bidOpening": {
"date": "2022-04-22T12:00:00+01:00"
},
"hasRecurrence": false
},
"parties": [
{
"id": "GB-FTS-777",
"name": "Belfast City Council",
"identifier": {
"legalName": "Belfast City Council"
},
"address": {
"streetAddress": "9 - 21 Adelaide Street",
"locality": "Belfast",
"region": "UKN06",
"postalCode": "BT2 8DJ",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "crothersr@belfastcity.gov.uk",
"url": "http://www.e-sourcingni.bravosolution.co.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.belfastcity.gov.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-783",
"name": "Royal Courts of Justice",
"identifier": {
"legalName": "Royal Courts of Justice"
},
"address": {
"streetAddress": "Chichester Street",
"locality": "Belfast",
"postalCode": "BT1 3JY",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-68951",
"name": "Conference Partners International",
"identifier": {
"legalName": "Conference Partners International"
},
"address": {
"locality": "Dublin",
"region": "IE061",
"postalCode": "Dublin 18",
"countryName": "Ireland"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-FTS-777",
"name": "Belfast City Council"
},
"language": "en",
"awards": [
{
"id": "032971-2022-T2210-1",
"relatedLots": [
"1"
],
"title": "Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-68951",
"name": "Conference Partners International"
}
]
}
],
"contracts": [
{
"id": "032971-2022-T2210-1",
"awardID": "032971-2022-T2210-1",
"title": "Provision of a Professional Conference Organiser for the Delivery of One Young World, Belfast 2023",
"status": "active",
"value": {
"amount": 250000,
"currency": "GBP"
},
"dateSigned": "2022-06-15T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 1
},
{
"id": "3",
"measure": "electronicBids",
"relatedLot": "1",
"value": 1
}
]
}
}