Notice Information
Notice Title
YPO - 001117 Fleet Management DPS
Notice Description
YPO are looking for Suppliers to be appointed onto a Dynamic Purchasing System (DPS) for the provision of Fleet Management. The DPS is designed to meet the needs of all public sector organisations which includes YPO's internal requirements and any of YPO's wholly owned associated or subsidiary companies.
Lot Information
Route Management
The supplier must be able to supply, implement and support a suitable Route and Transport Planning Solution with aim to improve the contracting authorites optimisation. The solution should be cloud based unless otherwise requested by the customer. The solution should automatically generate a route plan, optimise travel distance, and provide a timeframe for delivery/arrival. Within this, tasks and priorities must be amendable whilst 'on route'.
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Driver Risk ManagementThe supplier must be able to supply, implement and support a suitable Driver Risk Management system. The solution should be cloud based unless otherwise requested by the customer.
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Managed StoresDay to Day supply chain management, distribution and delivery. * Stores management and logistics - receiving, protecting/monitoring, issuing, and replenishing materials and planning and controlling the movement of materials. * Product selection - evaluating and selecting the most suitable products for the stores * Van stock: including imprest van stock plus lock boxes. Receiving, protecting/monitoring, issuing, and replenishing materials for each van to enable employees to carry out their roles. * Delivery to operative either to van or designated site * Out of hours (emergency services) service - service and specific hours to be specified by each customer at further competition stage. * Collection of parts/stock by operatives as and when required - auditing stock
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Fleet & Managed WorkshopsPart I: Provision of Service Part II: Provision of Site and Services Part III: Provision of Vehicles/Equipment Part IV: Operatives Part V: Provision of Ancillary and Support Services
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Managed WorkshopsProvision of Service Provision of Site and Services Operatives Provision of Ancillary and Support Services
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Vehicle and Vehicle Accessory DisposalThis category is to provide disposal services for vehicles and vehicle related accessories.
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Vehicle Asset ManagementThe supplier must be able to supply, implement and support a suitable Vehicle Asset Management System. The solution should be cloud based unless otherwise requested by the customer. The system must meet customer requirements, which may include: - Driver identification - Temperature monitoring - Vehicle inspection services - Compliance audits - MOT and service preparation and planning - Repair centre management - Supply chain management
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Corporate Vehicle WashingThe supplier must be able to install a wash bay at the location requested by the Contracting Authority. The supplier must provide a wash bay area that includes: - A variety of volumes and pressures - A wash system built to the height and length as requested by the customer. - Hot and cold temperatures - Lance / brush options - System servicing - Sufficient drainage in line with government regulation - Full compliance with site specifications and standards
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Breakdown, Roadside Assistance and Recovery ServicesThe supplier is to provide a nationwide service that includes home start and roadside recover in the event of a breakdown. The service must be available to the contracting authority 24/7 (00:00am - 23:59pm 365 days per year).
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date
PCN Management & Driving Licence ChecksPCN Management: The supplier will be responsible for managing all costs associated with PCN and reducing PCNs. Driving Licence Checks: The supplier should provide a system that authorises all driving licences. The solution should be cloud based unless otherwise requested by the customer.
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Vehicle LiveryThe supplier is responsible for the supply, application and removal of vehicle livery as determined by the contracting authority. The supplier should be able to facilitate full and partial wraps of vinyl lettering and design on types of fleet. The supplier must have a consultation with the customer to understand the requirements, volume and timescales. Suppliers may be able to provide other types of livery, including but not limited to magnetic (removable) livery. The supplier must have a 3-year lifespan guarantee, unless agreed otherwise with the contracting authority. Any flaws in livery within the guarantee period must be rectified by the supplier where the damage isn't at the fault of the customer. The customer should have a single point of contact throughout the lifetime of the contract.
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Driver Training / CPCII.2.4) Description of the procurement Training that falls within this category including (but not limited to) courses such as: - Basic Driver Assessment - Car, Van or SUV - Commercial Vehicles - 4x4 Off Road - 4x4 Off Road Refresher - Advanced Driver Assessment - Initial Course - Refresher Course - Basic Motorcyclist - Advanced Motorcyclist - Initial Course - Refresher Course - Standard Driver Assessment - Initial Course - Refresher Course - Standard Motorcyclist Assessment - Motorcycle Escort - Initial Course - Refresher Course - Speed Awareness
Options: The initial term of the DPS will cover the period from 01/11/2022 to 23/02/2029. The first decision to extend the contract period for further 2 years will be taken by the end of 4 years and the second decision to extend the contract period for another 2 years will be taken by the end of 5 years if applicable. This will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 7 years, from 01/11/2022 to 23/02/2029 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-032b16
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/028880-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Dynamic
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
50111000 - Fleet management, repair and maintenance services
50111100 - Vehicle-fleet management services
60000000 - Transport services (excl. Waste transport)
60100000 - Road transport services
Notice Value(s)
- Tender Value
- £500,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 30 Mar 20264 months ago
- Submission Deadline
- 23 Feb 20293 years to go
- Future Notice Date
- 1 Jul 2022Expired
- Award Date
- Not specified
- Contract Period
- 1 Nov 2022 - 23 Feb 2029 Over 5 years
- Recurrence
- There is a possibility that this DPS will be renewed after 7 years of the commencement date.
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- YPO
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WAKEFIELD
- Postcode
- WF2 0XE
- Postcode Area
- Wakefield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE45 Wakefield
- Delivery Location
- Not specified
-
- Local Authority
- Wakefield
- Electoral Ward
- Wrenthorpe and Outwood West
- Westminster Constituency
- Wakefield and Rothwell
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.