Award

Exhibition Design, Build, AV and Maintenance Services

THE SCOTTISH PARLIAMENT

This public procurement record has 2 releases in its history.

Award

28 Jul 2022 at 15:18

Tender

08 Apr 2022 at 14:19

Summary of the contracting process

The Scottish Parliament is currently engaging in the procurement process for "Exhibition Design, Build, AV and Maintenance Services." This open tender, aimed at providing services for the maintenance and design of exhibitions primarily within the Main Hall of the Scottish Parliament in Edinburgh, falls under the "Fair and exhibition organisation services" industry category. The procurement is at the planning stage, with a bid deadline that has already passed on 11 May 2022, while the award period commenced on the same date. The contract has a total value of £122,150 and includes provisions for compliance with minimum cybersecurity requirements.

This tender presents significant opportunities for businesses in the exhibition services sector, particularly for those specialising in design, digital development, and maintenance of exhibits. Companies with expertise in audiovisual services and experience in public sector exhibitions would be well-positioned to compete for this contract. Furthermore, businesses that meet the cybersecurity criteria and can demonstrate relevant experience in delivering similar services within recent years may find themselves prioritised in the selection process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Exhibition Design, Build, AV and Maintenance Services

Notice Description

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide exhibition maintenance and exhibition design, build, digital development, audio-visual and associated installation / de-rig services. These services are required to support the SPCB's public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building.

Lot Information

Lot 1

The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide exhibition maintenance and exhibition design, build, digital development, audio-visual and associated installation / de-rig services. These services are required to support the SPCB's public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building. These services include but are not limited to: The maintenance of and repairs to the SPCB exhibition and other exhibit structures including plinths and bespoke glass cases produced as part of exhibition structures; Updates and maintenance of the SPCB exhibitions and Travelling the Distance digital exhibits and digital content including in compliance with GDPR regulations; The development of new SPCB Exhibitions including exhibits about the role, work, architecture, history etc. of the Scottish Parliament, including design, development, digital development and build Developing exhibitions that are accessible to a wide range of audiences Graphic design of an information panel for the World Press Photo exhibition, usually hosted annually Repairs and the replacement of exhibit audio-visual equipment i.e. touchscreens in various sizes, hard drives, audio handsets, hearing loops and associated equipment and cabling if necessary; and The potential transfer of digital exhibit content from hard drives to online resources.

Renewal: Two 12 month optional extensions are available at the discretion of the SPCB.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032bc9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020686-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79956000 - Fair and exhibition organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£122,150 £100K-£500K

Notice Dates

Publication Date
28 Jul 20223 years ago
Submission Deadline
11 May 2022Expired
Future Notice Date
Not specified
Award Date
20 Jul 20223 years ago
Contract Period
5 Jul 2022 - 31 Aug 2025 3-4 years
Recurrence
August 2027

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE SCOTTISH PARLIAMENT
Contact Name
ConflictOfInterestDeclaration - Nadia Smith
Contact Email
nadia.smith@parliament.scot
Contact Phone
+44 1313486617

Buyer Location

Locality
EDINBURGH
Postcode
EH99 1SP
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

STAND

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-032bc9-2022-07-28T16:18:35+01:00",
    "date": "2022-07-28T16:18:35+01:00",
    "ocid": "ocds-h6vhtk-032bc9",
    "description": "Please note that there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach. Bidders will be required to complete an online Supplier Assurance Questionnaire using the Cyber Security Procurement Support Tool (CSPST). A link to CSPST can be found here: https://cyberassessment.gov.scot. The questionnaire will be aligned to a Cyber Risk Profile that has been established for the contract, based on the SPCB's assessment of cyber risk. For this contract, minimum requirements also include the holding of Cyber Essentials (or equivalent). Further details can be found in the Tender Invitation Letter. A contract condition for this procurement requires the bidder to comply with minimum security requirements. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21023. (SC Ref:701674)",
    "initiationType": "tender",
    "tender": {
        "id": "NIC-G&S-114",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Exhibition Design, Build, AV and Maintenance Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79956000",
            "description": "Fair and exhibition organisation services"
        },
        "mainProcurementCategory": "services",
        "description": "The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide exhibition maintenance and exhibition design, build, digital development, audio-visual and associated installation / de-rig services. These services are required to support the SPCB's public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building.",
        "lots": [
            {
                "id": "1",
                "description": "The Scottish Parliamentary Corporate Body (SPCB) requires a Contractor to provide exhibition maintenance and exhibition design, build, digital development, audio-visual and associated installation / de-rig services. These services are required to support the SPCB's public exhibitions, primarily but not exclusively, in the Main Hall of the Scottish Parliament building. These services include but are not limited to: The maintenance of and repairs to the SPCB exhibition and other exhibit structures including plinths and bespoke glass cases produced as part of exhibition structures; Updates and maintenance of the SPCB exhibitions and Travelling the Distance digital exhibits and digital content including in compliance with GDPR regulations; The development of new SPCB Exhibitions including exhibits about the role, work, architecture, history etc. of the Scottish Parliament, including design, development, digital development and build Developing exhibitions that are accessible to a wide range of audiences Graphic design of an information panel for the World Press Photo exhibition, usually hosted annually Repairs and the replacement of exhibit audio-visual equipment i.e. touchscreens in various sizes, hard drives, audio handsets, hearing loops and associated equipment and cabling if necessary; and The potential transfer of digital exhibit content from hard drives to online resources.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2022-07-06T00:00:00+01:00",
                    "endDate": "2025-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two 12 month optional extensions are available at the discretion of the SPCB."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. Tenderers are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/ If a tenderer does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed. If a tenderer is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out. Tenderers should have a Creditsafe credit rating of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit rating score and has the backing of a parent company with a credit rating of 40 or higher, then the provision of a Parent Company. Employers' Liability GBP 5000000.00 Public / Product Liability GBP 5000000.00",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "In relation to the SPD, Bidders will be required to provide ONE example to demonstrate that they have the relevant experience to deliver the goods and services. The example should be for an exhibition that has been done within the last three years. bidders should note this question will not be weighted and will be evaluated on a pass/fail basis.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-05-11T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2022-05-11T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-05-11T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "August 2027"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-34994",
            "name": "The Scottish Parliament",
            "identifier": {
                "legalName": "The Scottish Parliament"
            },
            "address": {
                "streetAddress": "Holyrood",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH99 1SP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "ConflictOfInterestDeclaration - Nadia Smith",
                "telephone": "+44 1313486617",
                "email": "nadia.smith@parliament.scot",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.parliament.scot",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Devolved Parliament"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Legislative Body"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-14869",
            "name": "Edinburgh Sheriff Court House",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court House"
            },
            "address": {
                "streetAddress": "Sheriff Course House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-60140",
            "name": "Stand",
            "identifier": {
                "legalName": "Stand"
            },
            "address": {
                "streetAddress": "29 St Vincent Place",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G1 2DT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1412222999"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-34994",
        "name": "The Scottish Parliament"
    },
    "language": "en",
    "awards": [
        {
            "id": "020686-2022-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-60140",
                    "name": "Stand"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "020686-2022-1",
            "awardID": "020686-2022-1",
            "status": "active",
            "value": {
                "amount": 122150,
                "currency": "GBP"
            },
            "dateSigned": "2022-07-21T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000688534"
        }
    ]
}