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Holiday Activity and Food Schemes

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 4 releases in its history.

TenderUpdate

09 May 2025 at 13:42

Tender Notice
AwardUpdate

27 Sep 2022 at 14:22

Award Notice
Award

26 Sep 2022 at 12:07

Award Notice
Tender

11 Apr 2022 at 10:29

Tender Notice
Summary of the contracting process

Hampshire County Council is managing the procurement for the "Holiday Activity and Food Schemes" initiative, aimed at funding local authorities to provide free holiday activity schemes in the UKJ3 region. This service-based procurement falls under the CPV classification "Children's holiday-camp services" and targets both children and teenagers. The procurement, based on the open procedure, has progressed to the tender update stage, with substantial funding allocated, as evidenced by a revised procurement value of £20,000,000 excluding VAT. The tender aims to offer structured activity sessions during school holidays, incorporating meals meeting School Food Standards and adhering to educational and safeguarding guidelines. The most recent documentation update occurred on 9th May 2025, following the initial submission period end date on 9th May 2022. Contact for further details is Sarah Cross.

This tender presents considerable opportunities for businesses that specialise in childcare services, youth activities, and nutritional education, especially those with a focus on meeting educational and safeguarding standards. Businesses that can offer innovative and enriching activities or bespoke schemes that cater to different age groups and needs are particularly well-suited to compete. The procurement framework is structured to allow for a diverse range of proposals, from traditional childcare to unique seasonal and community-focused projects. Furthermore, the substantial allocated budget presents an opportunity for small and medium-sized enterprises (SMEs) to expand their offerings and reach a wider audience through partnerships and funding collaborations.

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Notice Information

Notice Title

Holiday Activity and Food Schemes

Notice Description

The Department for Education (DfE) is funding local authorities to provide free places on holiday activity schemes for one week at Easter and Christmas and for four weeks in the summer school holidays. Every session must include a meal that meets School Food Standards. Every scheme must meet the HAF standards relating to physical and enriching activities, nutritional education for participants and their families, inclusion and safeguarding.

Lot Information

Childcare Places by Area and by Age

The Department for Education (DfE) is funding local authorities to provide free places on holiday activity schemes for one week at Easter and Christmas and for four weeks in the summer school holidays. Every session must include a meal that meets School Food Standards. Every scheme must meet the HAF standards relating to physical and enriching activities, nutritional education for participants and their families, inclusion and safeguarding. Lot 1: Childcare Places by Area and by Age: Activity sessions must be structured around the age and assessed level of needs of children and young people accessing the service.

Bespoke Specialist Activities/Schemes

Bespoke Specialist Activities/Schemes: Providers within this Lot bid to deliver bespoke projects, which may have a different delivery model from Lot 1 (e.g. camping / residentials, programmes of trips or visits for teenagers, outdoor adventurous activities, cooking, horse-riding, water-based activities or schemes for children with SEND). These projects may be innovative, seasonal or focus on bringing communities together. They may be enriching activities for children that do not fit within a traditional childcare setting. They may be partnership projects that combine HAF funding with other funding streams. For specialist activities, Providers must set out how they will meet relevant national requirements, such as having appropriately qualified staff for, for example, canoeing or horse-riding activities. Activity sessions must be structured around the age and assessed level of needs of children and young people accessing the service. Food must be provided as set out in the specification requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032c09
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020080-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

85 - Health and social work services

CPV Codes

55243000 - Children's holiday-camp services

85312110 - Child daycare services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£10,300,000 £10M-£100M

Notice Dates

Publication Date
9 May 20251 years ago
Submission Deadline
9 May 2022Expired
Future Notice Date
Not specified
Award Date
11 Apr 20224 years ago
Contract Period
17 Dec 2022 - 2 Jan 2023 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
SO23 8ZB
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Supplier Information

Number of Suppliers
5
Supplier Names

67

Please refer to website for list of providers: https://www.hants.gov.uk/business/procurement/childrens-services-open-framework-contractors

Please refer to website: https://www.hants.gov.uk/business/procurement/childrens-services-open-framework-contractors

Please refer to website: www.hants.gov.uk/business/procurement/childrens-services-open-framework-contractors

https://www.hants.gov.uk/business/procurement/childrens-services-open-framework-contractors

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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