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QUB/2267/22 - Provision of multi-disciplinary facilities team for the One Elmwood Building

Queen's University Belfast

This public procurement record has 2 releases in its history.

Award

29 Jul 2022 at 09:42

Award Notice
Tender

13 Apr 2022 at 16:27

Tender Notice
Summary of the contracting process

The tender titled "QUB/2267/22 - Provision of multi-disciplinary facilities team for the One Elmwood Building" is initiated by Queen's University Belfast, located in Belfast, Northern Ireland. This procurement is categorised under building and facilities management services and is currently in the award stage after having successfully concluded the tendering process. The awarded contract, which is valued at £2,685,641, was signed on 21 June 2022, and encompasses a duration of one year, with options for extension up to an additional 48 months. This new facility is set to enhance student services significantly, with the One Elmwood Building expected to open in September 2022.

This contracting opportunity presents potential growth avenues for businesses specialising in facilities management, building services, and related operations, particularly those that can demonstrate flexibility in meeting varying operational demands. Suppliers capable of providing a diverse range of staffing solutions, including general assistants and supervisory roles, will find this tender particularly suitable. Given the project's scale and significance to the academic community, businesses that can offer innovative and cost-effective service delivery are encouraged to compete for this contract.

How relevant is this notice?

Notice Information

Notice Title

QUB/2267/22 - Provision of multi-disciplinary facilities team for the One Elmwood Building

Notice Description

This contract is for the provision of a multi-disciplinary facilities and operations team, including General Assistants, Reception Staff and Supervisor, for the One Elmwood Building at Queen's University Belfast.This new multi-disciplinary facilities and operations team, led by a Queen's Operations Manager, will provide first line support for a wide range of services for all building users.

Lot Information

Lot 1

This contract is for the provision of a multi-disciplinary facilities and operations team, including General Assistants, Reception Staff and Supervisor, for the One Elmwood Building at Queen's University Belfast.The One Elmwood Building is due to open in September 2022. This building will transform the provision of student services at Queen's by drawing these together into one central, state of the art building. This new facility will create an epicentre for campus life and facilitate the increased engagement of the whole student body.This multi-disciplinary facilities and operations team, led by Queen's Operations Manager, will manage and co-ordinate all aspects of building operations on behalf of all users.The extent to which the multi-disciplinary facilities services will be required under this contract is currently difficult to estimate. It is expected that the need for the Operations Team will fluctuate on a weekly basis, in line with the needs of end-users e.g. due to number of room bookings, planned events etc. The Economic Operator will provided a flexible service in line with the needs of the University. The Economic Operator willl reduce or increase the number of weekly working hours required, on request from the Operations Manager. This may require a significant reduction in the estimated hours projected for each role in the Operations Team for the One Elmwood Building.Queen's reserves the right to remove or reduce the extent of job roles permanently from this contract, should Queen's determine that they are no longer required.

Options: Contract will be for 1 year, with options to extend by up to a further 48 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032d85
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020729-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

79992000 - Reception services

79993000 - Building and facilities management services

79993100 - Facilities management services

90910000 - Cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,685,641 £1M-£10M

Notice Dates

Publication Date
29 Jul 20224 years ago
Submission Deadline
23 May 2022Expired
Future Notice Date
Not specified
Award Date
21 Jun 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
5 years

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Queen's University Belfast
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN06 Belfast
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

Robinson Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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