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Hybrid Mail (Off-Site) Services

Bridgend County Borough Council

This public procurement record has 1 release in its history.

Tender

22 Apr 2022 at 12:31

Tender Notice
Summary of the contracting process

The Bridgend County Borough Council is currently seeking bids for its tender titled "Hybrid Mail (Off-Site) Services", part of the electronic mail services industry. This procurement process, initiated on 22nd April 2022, is at the planning phase, with the submission deadline set for 23rd May 2022. The total budget for the contract is approximately GBP 960,000, covering a service period from 1st April 2022 to 28th February 2025, with an option to extend for an additional year. Interested parties can apply via the eTender Wales platform, where further documentation is available.

This tender presents substantial growth opportunities for businesses engaged in electronic mail and postal services. Companies that have experience in hybrid mail operations, particularly those capable of managing a high volume of correspondence and innovative in digital solutions, would be well-suited to compete. The consistent demand for such services, evidenced by Bridgend CBC's ongoing requirement during and post-Covid-19, signals a stable market for potential suppliers. This contract not only allows for participation in ongoing civic service arrangements but also the possibility of long-term collaboration with a regional authority.

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Notice Information

Notice Title

Hybrid Mail (Off-Site) Services

Notice Description

Bridgend CBC have used a provider for Hybrid Mail (Off Site) Services for the previous eight years, and are running an invitation to tender to supply hybrid mail for the next three years. Bridgend CBC introduced hybrid mail to reduce the amount of on site printing, reduce administration, and to eliminate the requirement for a courier service between different buildings. The ability to print end of year council tax and housing benefit letters has reduced the need for printing approximately 60,000 letters and the administration of packing 60,000 envelopes over a two week period in March each year. During the Covid-19 pandemic over the last twenty two months, the ability for officers to continue to distribute letters to customers and stakeholders, whilst working from home, by printing to the hybrid mail print driver installed locally on each laptop has been a massive benefit to the business as officers moved seamlessly to working from home. Volume of letters sent to our provider has remained pretty consistent over the last four years at around half a million items per annum, as has annual spend of approximately GBP 240,000.

Lot Information

Lot 1

Please see procurement documentation for more information

Renewal: with the option to extend for 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-032f83
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010469-2022
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64000000 - Postal and telecommunications services

64110000 - Postal services

64112000 - Postal services related to letters

64200000 - Telecommunications services

64216120 - Electronic mail services

Notice Value(s)

Tender Value
£960,000 £500K-£1M
Lots Value
£960,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Apr 20224 years ago
Submission Deadline
23 May 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2022 - 28 Feb 2025 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bridgend County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIDGEND
Postcode
CF31 4WB
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL17 Bridgend and Neath Port Talbot
Local Authority
Bridgend
Electoral Ward
Bridgend Central
Westminster Constituency
Bridgend

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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