Award

Provision of a Digital Evidence Management System

CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE

This public procurement record has 2 releases in its history.

Award

11 Oct 2022 at 16:52

Tender

27 May 2022 at 15:42

Summary of the contracting process

The Police and Crime Commissioner for Cheshire, in collaboration with the Chief Constable of Cheshire, has completed the provision of a Digital Evidence Management System procurement process. The project aimed to implement a reliable system to support investigations and prosecutions, with capabilities for ingesting and processing digital media. The Cheshire Constabulary announced the contract award on 11th October 2022. The procurement process was for goods in the software package and information systems category.

This tender for the Digital Evidence Management System presents opportunities for businesses specialising in industry-specific software, compliance software, and database systems. Companies offering IT services, consulting, software development, and support may find this tender appealing. The procurement process was conducted through an open procedure, and the awarded contract, valued at £1,554,728, was signed on 29th September 2022. Businesses with expertise in digital evidence management solutions and database systems are well-suited to compete in this tender.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Provision of a Digital Evidence Management System

Notice Description

***THIS IS A CONTRACT AWARD NOTICE*** The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) to support the investigative process and best evidence to support prosecutions. The DEMS should be capable of ingesting, processing, and delivering playable digital media from multiple sources. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing.

Lot Information

Lot 1

***THIS IS A CONTRACT AWARD NOTICE*** The Police and Crime Commissioner for Cheshire (the "PCC") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) to support the investigative process and best evidence to support prosecutions. The new DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits. The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems e.g. Records Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (data breaches) and efficiency savings (reduced time spent burning and transporting discs).

Renewal: Following the initial 5 year term the contract can be extended for two periods of three years and 2 years respectively.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-034122
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028619-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48170000 - Compliance software package

48600000 - Database and operating software package

48610000 - Database systems

48611000 - Database software package

48612000 - Database-management system

48613000 - Electronic data management (EDM)

48614000 - Data-acquisition system

48900000 - Miscellaneous software package and computer systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,554,728 £1M-£10M

Notice Dates

Publication Date
11 Oct 20223 years ago
Submission Deadline
1 Jul 2022Expired
Future Notice Date
Not specified
Award Date
28 Sep 20223 years ago
Contract Period
6 Sep 2022 - 6 Sep 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CHESHIRE CONSTABULARY ON BEHALF OF THE POLICE AND CRIME COMMISSIONER FOR CHESHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WINSFORD, CHESHIRE
Postcode
CW7 2UA
Post Town
Crewe
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
TLD6 Cheshire

Local Authority
Cheshire West and Chester
Electoral Ward
Winsford Over & Verdin
Westminster Constituency
Mid Cheshire

Supplier Information

Number of Suppliers
1
Supplier Name

NICE SYTEMS LTD MAIN ACCOUNT

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-034122-2022-10-11T17:52:07+01:00",
    "date": "2022-10-11T17:52:07+01:00",
    "ocid": "ocds-h6vhtk-034122",
    "initiationType": "tender",
    "tender": {
        "id": "CPA/SPU/1683P",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of a Digital Evidence Management System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "***THIS IS A CONTRACT AWARD NOTICE*** The Police and Crime Commissioner for Cheshire (the \"PCC\") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) to support the investigative process and best evidence to support prosecutions. The DEMS should be capable of ingesting, processing, and delivering playable digital media from multiple sources. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing.",
        "value": {
            "amount": 3000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "***THIS IS A CONTRACT AWARD NOTICE*** The Police and Crime Commissioner for Cheshire (the \"PCC\") and the Chief Constable of Cheshire (CC) are working on a project to implement a reliable and robust Digital Evidence Management System (DEMS) to support the investigative process and best evidence to support prosecutions. The new DEMS will provide capabilities and functionality currently unavailable to officers and investigators and represents an opportunity to modernise its end to end criminal justice process (from point of initial investigation through to positive justice outcome) and in doing so provide a range of business benefits. The DEMS should be capable of ingesting, processing and delivering playable digital media from multiple sources. The system should allow for simultaneous working with multiple users logging in, searching, accessing, media playback, editing and exporting of evidence in a highly reliable, auditable and timely manner. This functionality is required if the media has been grouped under one case with multiple users being able to access the case and work with the media simultaneously. It is important that PCC and CC are able to gather, review and action media quickly. The agreed service levels should be consistently maintained. The new system should have a proven and established ability to integrate with third party policing systems e.g. Records Management System, Command and Control, Digital Video Interview Recording and meet the Design Principles Digital Evidence Sharing Blueprint. The DEMs will provide a direct digital secure interface with the Crown Prosecution Service (CPS) and other key recognised criminal justice practitioners for digital evidence sharing, significantly reducing the volume of manual activities and discs produced. This will lead to a reduction of risk to the Force (data breaches) and efficiency savings (reduced time spent burning and transporting discs).",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55%"
                        },
                        {
                            "name": "Demonstration",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2022-09-07T00:00:00+01:00",
                    "endDate": "2027-09-06T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Following the initial 5 year term the contract can be extended for two periods of three years and 2 years respectively."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48170000",
                        "description": "Compliance software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48600000",
                        "description": "Database and operating software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48610000",
                        "description": "Database systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48611000",
                        "description": "Database software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48612000",
                        "description": "Database-management system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48613000",
                        "description": "Electronic data management (EDM)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48614000",
                        "description": "Data-acquisition system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48900000",
                        "description": "Miscellaneous software package and computer systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD6"
                    },
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UKD6"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Winsford. CW7 2UA"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=46598&B=BLUELIGHT",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As set out in the tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "As set out in the tender documents",
                    "minimum": "As set out in the tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "As set out in the tender documents",
                    "minimum": "As set out in the tender documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-07-01T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2022-07-01T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-07-01T12:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-4494",
            "name": "Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire",
            "identifier": {
                "legalName": "Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire",
                "id": "N/A"
            },
            "address": {
                "streetAddress": "Headquarters, Clemonds Hey, Oakmere Road,",
                "locality": "Winsford, Cheshire",
                "region": "UKD6",
                "postalCode": "CW7 2UA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Laura Edwards",
                "telephone": "+44 1606363853",
                "email": "laura.edwards@cheshire.pnn.police.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=46598&B=BLUELIGHT"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cheshire.police.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4496",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "locality": "Manchester",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-65697",
            "name": "NIce sytems ltd MAIN ACCOUNT",
            "identifier": {
                "legalName": "NIce sytems ltd MAIN ACCOUNT",
                "id": "GB719303151"
            },
            "address": {
                "streetAddress": "Tollbar way",
                "locality": "Southampton",
                "region": "UKD6",
                "postalCode": "SO302zp",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 07469378867",
                "email": "Mike.whitehouse@nice.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4494",
        "name": "Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire"
    },
    "language": "en",
    "description": "***THIS IS A CONTRACT AWARD NOTICE***",
    "awards": [
        {
            "id": "028619-2022-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Provision of a Digital Evidence Management System",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-65697",
                    "name": "NIce sytems ltd MAIN ACCOUNT"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "028619-2022-1-1",
            "awardID": "028619-2022-1-1",
            "title": "Provision of a Digital Evidence Management System",
            "status": "active",
            "value": {
                "amount": 1554728,
                "currency": "GBP"
            },
            "dateSigned": "2022-09-29T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 5
            }
        ]
    }
}