ICT-22-014 Provision of Legacy Payroll and HR Computer Systems 2023-2026

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    "id": "ocds-h6vhtk-03421c-2022-05-31T14:35:34+01:00",
    "date": "2022-05-31T14:35:34+01:00",
    "ocid": "ocds-h6vhtk-03421c",
    "initiationType": "tender",
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        "id": "ocds-h6vhtk-03421c",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ICT-22-014 Provision of Legacy Payroll and HR Computer Systems 2023-2026",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Extension of Provision for Legacy Payroll System for Education Authority and Department of Education (Teachers' Payroll) for the period 1 April 2023 - 31 March 2026.",
        "lots": [
            {
                "id": "1",
                "description": "Extension of Provision for Legacy Payroll System for Education Authority and Department of Education (Teachers' Payroll) for the period 1 April 2023 - 31 March 2026. Additional information: Contractor has agreed to allow the termination of the EA contract after a one year extension 31st March 2024 and DE after a two year extension 31st March 2025 with both covered for a full three year term to 31st March 2026, if the termination clauses are not activated.",
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                "id": "1",
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                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
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            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
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            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            },
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_EXTREME_URGENCY",
                "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive"
            }
        ],
        "procurementMethodRationale": "The EA One Project is currently implementing the replacement solution for the existing payroll system. To date 4 of the existing EA payrolls have transferred to the new system. Following a Gateway Review recommendation to extend the overall EA One implementation plan to manage the risks involved with the cutover of these complex payrolls. The legacy payroll system is a completely bespoke payroll solution built purely for the needs of the EA and DE and their unique employment term & conditions (of which there are over 270 variations.) The replacement solution has been built to accommodate these complexities and will eventually replace the current system. Therefore, the current payroll system must stay in place until all payrolls of EA and DE have transferred to the new solution. There are no other suppliers in the market that could provide an alternative payroll solution while the transfer to the new solution completes."
    },
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                {
                    "id": "GB-FTS-54288",
                    "name": "Zellis UK LIMITED"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-1727",
            "name": "Education Authority NI",
            "identifier": {
                "legalName": "Education Authority NI"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT1 2NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "colin.morrison@eani.org.uk"
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                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-54288",
            "name": "Zellis UK LIMITED",
            "identifier": {
                "legalName": "Zellis UK LIMITED"
            },
            "address": {
                "streetAddress": "Zellis Peoplebuilding 2 - Peoplebuilding Estate, Maylands Avenue",
                "locality": "HEMEL HEMPSTEAD",
                "region": "UK",
                "postalCode": "HP2 4NW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1442232424",
                "email": "bidsupport@zellis.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.zellis.com",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-3185",
            "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures",
            "identifier": {
                "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
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            "roles": [
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    ],
    "buyer": {
        "id": "GB-FTS-1727",
        "name": "Education Authority NI"
    },
    "contracts": [
        {
            "id": "015222-2022-1-1",
            "awardID": "015222-2022-1-1",
            "title": "Contract",
            "status": "active",
            "value": {
                "amount": 1658363,
                "currency": "GBP"
            },
            "dateSigned": "2022-05-25T00:00:00+01:00"
        }
    ],
    "bids": {
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                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}