Fuel Farm Management and Into-Plane Services Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03439d-2023-02-16T12:13:42Z",
    "date": "2023-02-16T12:13:42Z",
    "ocid": "ocds-h6vhtk-03439d",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03439d",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Fuel Farm Management and Into-Plane Services Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "63733000",
            "description": "Aircraft refuelling services"
        },
        "mainProcurementCategory": "services",
        "description": "Belfast City Airport (\"BCA\") is seeking to appoint an operator to provide services and operate facilities for the purposes of aviation fuel storage management, into-plane and refuelling operations at George Best Belfast City Airport (\"Airport\")throughout hours of operation at the Airport. It is currently anticipated that the key role of the appointed party will be to assist BCA in its objective to provide at the Airport: (1) a safe, cost efficient and operationally effective system for receipt, storage and distribution of jet fuel to operating aircraft; (2) at all times ensure that an adequate stock of fuel is available in order to provide uninterrupted service to operating aircraft; (3) full management responsibility for the operation and of the fuel facility, to include: (a) ensuring product quality assurance; (b) providing stock management services; (c) performing into-plane operations in line with all appropriate industry standards; and (d) maintaining a management system for health, safety and environmental matters (including issuing risk assessments where appropriate). The successful operator will be responsible for the overall management and provision of the services in accordance with principles of open and fair access to all fuel suppliers. The operator will assist BCA with the management of the operational aspects of the relationship with operating airlines. The operator may be required to transfer into its employment the staff currently employed by the incumbent operator and in doing so, must abide by all relevant TUPE Regulations. The operator will utilise BCA's facilities and equipment to provide the Services and operate the fuel facilities, including refuelling bowsers. BCA will retain ownership of the fuelling facilities, associated equipment and infrastructure at BCA. Throughout the contract, the operator will be expected to: (a) provide and maintain manuals, procedures and processes for the safe and efficient operation of the facility in line with industry standards; and (b) provide, as appropriate, technical support linked to any development of the fuelling facilities, including demand forecasting, and any ongoing maintenance of the facilities.",
        "lots": [
            {
                "id": "1",
                "description": "It is currently anticipated that the key role of the appointed party will be to assist BCA in its objective to provide at the Airport: (1) a safe, cost efficient and operationally effective system for receipt, storage and distribution of jet fuel to operating aircraft; (2) at all times ensure that an adequate stock of fuel is available in order to provide uninterrupted service to operating aircraft; (3) full management responsibility for the operation and of the fuel facility, to include: (a) ensuring product quality assurance; (b) providing stock management services; (c)performing into-plane operations in line with all appropriate industry standards; and(d) maintaining a management system for health, safety and environmental matters(including issuing risk assessments where appropriate). The successful operator will be responsible for the overall management and provision of the services in accordance with principles of open and fair access to all fuel suppliers. The operator will assist BCA with the management of the operational aspects ofthe relationship with operating airlines.",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is anticipated that the services agreement will, subject to any earlier termination in accordance with its terms (including, without limitation, due to performance by the Contractor), continue for a period of three (3) years from its commencement. BCA will have the option, at its discretion, to extend the Services Agreement for two further periods of twelve (12) months each. The exercise of the option to extend will be dependent on the terms of the Services Agreement having been complied with in full and further is subject to, without limitation, satisfactory performance of the Contractor, and the estimated value below takes this into account."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "It is anticipated that the services agreement will, subject to any earlier termination in accordance with its terms (including, without limitation, due to performance by the Contractor), continue for a period of three (3) years from its commencement. BCA will have the option, at its discretion, to extend the Services Agreement for two further periods of twelve (12) months each. The exercise of the option to extend will be dependent on the terms of the Services Agreement having been complied with in full and further is subject to, without limitation, satisfactory performance of the Contractor, and the estimated value below takes this into account."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34960000",
                        "description": "Airport equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63730000",
                        "description": "Support services for air transport"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast City Airport, Sydenham Bypass, Belfast BT3 9JH"
                },
                "relatedLot": "1"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.belfastcityairport.com/About-Us/Tenders",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "submissionTerms": {
            "depositsGuarantees": "The Contracting Authority reserves the right to require performance bonds, deposits, parent company guarantees or other forms of undertaking or security to ensure proper contractual performance.",
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "contractTerms": {
            "financialTerms": "As set out in the contract documentation which will be provided to all bidders invited to take part in the negotiation process.",
            "tendererLegalForm": "Subject to the status and involvement of the parties, BCA may require the parties to commit to joint and several liability in respect of the contract. Alternatively BCA may require the lead operator to take total responsibility or a consortium to form a legal entity and provide parent company guarantees before entering into any contract.",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-07-01T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2022-07-13T00:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-54778",
            "name": "BELFAST CITY AIRPORT LIMITED",
            "identifier": {
                "legalName": "BELFAST CITY AIRPORT LIMITED"
            },
            "address": {
                "streetAddress": "Sydenham By-pass",
                "locality": "BELFAST",
                "region": "UKN06",
                "postalCode": "BT39JH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Judith Davis",
                "email": "FuelServicesTender@bca.aero",
                "url": "https://www.belfastcityairport.com/About-Us/Tenders"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.belfastcityairport.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "AIRPORT_RELATED_ACTIVITIES",
                        "description": "Airport-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-54779",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "locality": "Belfast",
                "postalCode": "BT1",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-COH-NI016363",
            "name": "BELFAST CITY AIRPORT LIMITED",
            "identifier": {
                "legalName": "BELFAST CITY AIRPORT LIMITED",
                "id": "NI016363",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "Sydenham By-pass",
                "locality": "BELFAST",
                "region": "UKN06",
                "postalCode": "BT39JH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "FuelServicesTender@bca.aero"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.belfastcityairport.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "AIRPORT_RELATED_ACTIVITIES",
                        "description": "Airport-related activities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-5454",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-COH-NI016363",
        "name": "BELFAST CITY AIRPORT LIMITED"
    },
    "language": "en",
    "awards": [
        {
            "id": "004756-2023-1",
            "relatedLots": [
                "1"
            ],
            "status": "active"
        }
    ],
    "contracts": [
        {
            "id": "004756-2023-1",
            "awardID": "004756-2023-1",
            "status": "active",
            "dateSigned": "2022-12-30T00:00:00Z"
        }
    ]
}