Extension to the Contract for the Provision of a Human Resource Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0354eb-2022-07-22T15:20:58+01:00",
    "date": "2022-07-22T15:20:58+01:00",
    "ocid": "ocds-h6vhtk-0354eb",
    "description": "The NI Assembly Commission has extended the duration of this contract to allow for continuation of HR and payroll services whilst the implementation of a replacement solution is being rolled out. The new contract was tendered for and awarded in January 2022 under a contract notice placed on the Find a Tender Service: https://www.find-tender.service.gov.uk/Notice/016836-2021? https://www.find-tender.service.gov.uk/Notice/003045-2022",
    "initiationType": "tender",
    "tender": {
        "id": "NIA-CON-058-2011",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Extension to the Contract for the Provision of a Human Resource Management System",
        "classification": {
            "scheme": "CPV",
            "id": "48450000",
            "description": "Time accounting or human resources software package"
        },
        "mainProcurementCategory": "goods",
        "lots": [
            {
                "id": "1",
                "description": "The NI Assembly Commission has extended the duration of this contract to allow for continuation of HR and payroll services (up to 36 months) whilst the implementation of a replacement solution is being rolled out. The new contract was tendered for and awarded in January 2022 under a contract notice placed on the Find a Tender Service: https://www.find-tender.service.gov.uk/Notice/016836-2021? https://www.find-tender.service.gov.uk/Notice/003045-2022",
                "contractPeriod": {
                    "startDate": "2022-07-23T00:00:00+01:00"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast"
                },
                "relatedLot": "1"
            }
        ],
        "techniques": {
            "frameworkAgreement": {
                "periodRationale": "This is a contract extension up to 36 months to faciliate the onboarding of a new software system"
            }
        }
    },
    "awards": [
        {
            "id": "020035-2022-NIA-CON-058-2011-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-59568",
                    "name": "Midland HR"
                },
                {
                    "id": "GB-FTS-59569",
                    "name": "Midland HR"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-59567",
            "name": "NORTHERN IRELAND ASSEMBLY",
            "identifier": {
                "legalName": "NORTHERN IRELAND ASSEMBLY"
            },
            "address": {
                "streetAddress": "Parliament Buildings Stormont",
                "locality": "Belfast",
                "region": "UKN06",
                "postalCode": "BT43XX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Melissa Sharples",
                "telephone": "+44 2890521813",
                "email": "melissa.sharples@niassembly.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.niassembly.gov.uk/"
            }
        },
        {
            "id": "GB-FTS-59568",
            "name": "Midland HR",
            "identifier": {
                "legalName": "Midland HR"
            },
            "address": {
                "locality": "Nottingham",
                "region": "UKF1",
                "postalCode": "NG11 6LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-59569",
            "name": "Midland HR",
            "identifier": {
                "legalName": "Midland HR"
            },
            "address": {
                "locality": "Nottingham",
                "region": "UKF1",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-1091",
            "name": "N/A",
            "identifier": {
                "legalName": "N/A"
            },
            "address": {
                "locality": "N/A",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-59567",
        "name": "NORTHERN IRELAND ASSEMBLY"
    },
    "contracts": [
        {
            "id": "020035-2022-NIA-CON-058-2011-1",
            "awardID": "020035-2022-NIA-CON-058-2011-1",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2012-07-24T00:00:00+01:00",
            "period": {
                "durationInDays": 1080
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKN"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "Belfast"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "The contract has been modified by way of an extension - maximum 36 month duration and correspondingly the value - an additional maximum value PS70,000",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: In 2012 we awarded a 10-year contract to Midland HR (Midland) to provide us with an HR and payroll software system. It was awarded on a 5 year plus 5 x 1 year optional extensions. The contract is due to expire in July 2022 with no further optional extensions available. We have procured and awarded a contract to replace this software (Corporate Systems Project). The implementation and onboarding process for the new software is currently underway. However, this will not be live until mid-late 2023. The services provided by this software are essential to the successful running of the Assembly. There were plans in place in good time to retender this contract and avoid the situation we are currently in. However, the fact that we had no Assembly in place for 3 years meant that the project was delayed several times as we were not able to seek the necessary approvals for spending. The global pandemic also impacted on resources within the Procurement Office and business area and other projects had to take priority to ensure the NI Assembly were able to legislate during the time of crisis. The Assembly Commission are committed to ensuring that the new replacement contract sees through a prompt implementation of the new software so this contract variation is for a limited a time as possible."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:252242-2012:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}