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NI Regional Theatre Management System Support

Business Services Organisation I T S

This public procurement record has 1 release in its history.

Award

02 Aug 2022 at 13:17

Award Notice
Summary of the contracting process

The Business Services Organisation I T S is seeking support for the Regional Theatre Management System (RTMS) through a limited procurement method, having already awarded the contract to Newgate Technology. This tender is classified under IT services (CPV code: 72000000) and involves the ongoing support of a critical system operational since April 2007 in the UK. The contract, valued at £1,372,956, was signed on 2nd August 2022. The procurement stage is complete, and the extension of support is vital to ensure the RTMS continues to operate effectively until a future solution can be implemented, with commitments in place for at least five years ahead.

This tender presents significant opportunities for businesses involved in IT service provision, especially those with experience in theatre management systems, software support, and transition management. As Newgate Technology holds exclusive rights to the software, potential suppliers specialising in similar software dynamics and integration processes may find future opportunities for collaboration or bidding on related projects as the transition to new systems unfolds. Companies that can demonstrate a capability in supporting legacy systems and managing data retention would be particularly well-suited to explore engagements in forthcoming tenders related to this sector.

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Notice Information

Notice Title

NI Regional Theatre Management System Support

Notice Description

The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations. RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets.

Lot Information

Lot 1

The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations. RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets. The extension of support for the existing system is essential to ensure continued effective use of the system and support of the associated service until the point at which it can be replaced by the encompass solution. It is also required to facilitate transition management from the legacy system to the encompass solution including potential support for decommissioning and data retention/disposal requirements. In assessing the options, BSO has confirmed with the HSC Trusts the continuing need for and commitment to the use and exploitation of the RTMS for the foreseeable future (and for at least 5 years).

Procurement Information

The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations. RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets. The extension of support for the existing system is essential to ensure continued effective use of the system and support of the associated service until the point at which it can be replaced by the encompass solution. It is also required to facilitate transition management from the legacy system to the encompass solution including potential support for decommissioning and data retention/disposal requirements. In assessing the options, BSO has confirmed with the HSC Trusts the continuing need for and commitment to the use and exploitation of the RTMS for the foreseeable future (and for at least 5 years). Newgate Technology owns the intellectual property rights to the software therefore are the only suppliers who can provide the support BSO requires going forward.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-035837
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021105-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,372,956 £1M-£10M

Notice Dates

Publication Date
2 Aug 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Aug 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Business Services Organisation I T S
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 7BA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

Newgate Technology

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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