Archive Digitisation Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-035f1c-2023-02-01T16:28:32Z",
    "date": "2023-02-01T16:28:32Z",
    "ocid": "ocds-h6vhtk-035f1c",
    "description": "(SC Ref:721112)",
    "initiationType": "tender",
    "tender": {
        "id": "HES/C/4152",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Archive Digitisation Framework",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79995100",
            "description": "Archiving services"
        },
        "mainProcurementCategory": "services",
        "description": "The Purchaser is seeking Supplier(s) for an Archive Digitisation Framework Agreement.",
        "value": {
            "amount": 400000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Purchaser is seeking Supplier(s) for this Archive Digitisation Framework Agreement to provide an archive digitisation service in relation to images from the HES collections to enable access to its nationally significant materials. Please see below for a list of items that may require digitisation: - Unmounted/Mounted photographic prints - Photographic prints in albums - Glass plate/Acetate negatives - Drawings rolled/flat - Bound volumes - Loose papers - 35mm slides - Microfiche - Videos/AV",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will commence on the 01 November 2022 for a period of 2 years and expire on 31 October 2024. The Purchaser reserves the right to extend the Framework Agreement for two further 12 month periods subject to satisfactory performance and continued requirement. If both of these options are activated the maximum possible duration of the Framework Agreement will be 48 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "92512000",
                        "description": "Archive services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "With reference to SPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: - Employers (compulsory) Liability Insurance - GBP 5 million - Public Liability Insurance - GBP 1 million",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in the Contract Notice",
                    "minimum": "In relation to SPD (Scotland) section 4C1.2 bidders will be required to submit three (3) examples of contracts performing a similar service to demonstrate the necessary experience.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-09-19T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2022-09-19T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2022-09-19T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "Framework will be retendered in 2026 if service is still required"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1169",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH9 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "David Flockhart",
                "telephone": "+44 1316688866",
                "email": "procurement@hes.scot",
                "faxNumber": "+44 1316688877",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://historicenvironment.scot",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Tourism, Conservation, Built Environment"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-61508",
            "name": "Royal Botanic Garden Edinburgh",
            "identifier": {
                "legalName": "Royal Botanic Garden Edinburgh"
            },
            "address": {
                "locality": "Edinburgh",
                "region": "UKM75",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "LMitchell@rbge.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.rbge.org.uk/"
            }
        },
        {
            "id": "GB-FTS-3913",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316246374",
                "email": "amccann@nationalgalleries.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nationalgalleries.org",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042"
            }
        },
        {
            "id": "GB-FTS-1033",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-74313",
            "name": "Automated Document Services Ltd",
            "identifier": {
                "legalName": "Automated Document Services Ltd"
            },
            "address": {
                "streetAddress": "Unit 8A Block 14, Queenslie Industrial Estate",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G33 4DR",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-74314",
            "name": "UK Archiving",
            "identifier": {
                "legalName": "UK Archiving"
            },
            "address": {
                "streetAddress": "4 Bankhead Medway",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH11 4BY",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-74315",
            "name": "Max Communications Ltd",
            "identifier": {
                "legalName": "Max Communications Ltd"
            },
            "address": {
                "streetAddress": "2-3, Gunnery Terrace, Cornwallis Road",
                "locality": "London",
                "region": "UK",
                "postalCode": "SE18 6SW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1169",
        "name": "Historic Environment Scotland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000702635"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "003174-2023-HES/C/4152-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-74313",
                    "name": "Automated Document Services Ltd"
                },
                {
                    "id": "GB-FTS-74314",
                    "name": "UK Archiving"
                },
                {
                    "id": "GB-FTS-74315",
                    "name": "Max Communications Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "003174-2023-HES/C/4152-1",
            "awardID": "003174-2023-HES/C/4152-1",
            "status": "active",
            "value": {
                "amount": 400000,
                "currency": "GBP"
            },
            "dateSigned": "2023-01-26T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}