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Trend building energy management system (BEMS) Maintenance - Central Area

University Of Edinburgh

This public procurement record has 3 releases in its history.

Award

02 Aug 2023 at 12:57

Award Notice
Tender

03 Apr 2023 at 12:25

Tender Notice
Planning

18 Aug 2022 at 11:02

Planning Notice
Summary of the contracting process

The University of Edinburgh is seeking a services provider for the maintenance of the Trend building energy management system in the Central Area. This contract involves planned and reactive maintenance services covering approximately 33 sites, with a contract value of £262,500 GBP. The procurement process is currently active with a tender period ending on 10th May 2023.

This opportunity is ideal for businesses specializing in repair and maintenance services, particularly those with expertise in building management systems. Interested parties must ensure compliance with technical standards and provide evidence of meeting the minimum requirements. The University of Edinburgh will evaluate bids based on technical and commercial criteria to select the most advantageous tender. With a strong emphasis on quality and technical proficiency, businesses can showcase their capabilities to secure this lucrative contract.

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Notice Information

Notice Title

Trend building energy management system (BEMS) Maintenance - Central Area

Notice Description

The University of Edinburgh (UoE) is looking to appoint a Services Provider to undertake a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment. Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The contract will cover the UoE Central Area (Kings Buildings and Accommodation Services) which includes approximately 33 sites, 254 controllers and 6176 hardware points. The successful service provider will be required to meet minimum technical standards and provide evidence based requirements: A team of Trend Expert Engineers accredited in Building Management Systems - cards, certificates or training records of operatives to demonstrate their accreditation. Trend Expert Engineers capable of carrying out LV and ELV Control panel modifications and component replacements - electrical competency cards, certificates or training records of operatives to demonstrate their accreditation. The successful service provider shall have 963/IQVision and SET software licence agreements from the installed systems manufacturer - licence agreement certification or relevant documentation. The successful service provider will be required to provide a licenced copy of Trend System Engineering Tool (SET) for the duration of this contract and install this on a dedicated University's PC to allow University's Controls Engineers access.

Lot Information

Lot 1

The University of Edinburgh (UoE) is looking to appoint a Services Provider to undertake a fully comprehensive planned and reactive maintenance service for the UoE Trend building energy management system (BEMS) and associated control equipment. Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCS-T. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the SPD in PCS-T. Bidders should note that these are mandatory pass/fail requirements and that failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards will then respond to SPD questions. Suppliers that pass the SPD questions will then be subject to a technical and commercial evaluation. Bidders will be required to confirm they can meet the requirements and specification detailed within the Statement of Requirements within the Invitation to Tender, Bidders will be required to provide a full product specification. Failure to confirm and demonstrate this in their responses to the technical questions will result in the Bidder being automatically excluded. The University of Edinburgh reserves the right to apply their own judgement based on experience from similar contracts to determine if the response is feasible. If Bidders knowingly cannot fulfil this, they should discontinue this application. A 50% technical threshold will apply - bids will be required to achieve a minimum total overall technical score of 35% or more out of the maximum of 70%. A Bidder who fails to achieve the technical threshold will be excluded from the commercial tender evaluation and shall take no further part in the tender evaluation process. Commercial scores shall be allocated on a comparative basis with the lowest overall price receiving full marks and others a percentage of that mark according to the difference between their bid and the lowest offer. Where we consider any of the total price(s) you have submitted to be abnormally low we will ask you to explain the price(s) you have submitted (as required in regulation 69 of the Public Contracts Regulations 2015). The quality and commercial score will be combined to give each Bidder, who has passed the technical threshold, an overall total score. The supplier with the highest total score will be deemed to have provided the most economical advantageous tender (MEAT).

Renewal: 24 months + optional 18 months extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-035fd4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022448-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

50000000 - Repair and maintenance services

71314200 - Energy-management services

Notice Value(s)

Tender Value
£262,500 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£230,000 £100K-£500K

Notice Dates

Publication Date
2 Aug 20233 years ago
Submission Deadline
10 May 2023Expired
Future Notice Date
6 Feb 2023Expired
Award Date
28 Jun 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

East Coast Controls Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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