Award

CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH

ROYAL BOTANIC GARDEN EDINBURGH

This public procurement record has 2 releases in its history.

Award

05 Apr 2023 at 10:45

Tender

01 Sep 2022 at 13:39

Summary of the contracting process

The Royal Botanic Garden Edinburgh has awarded a £10,700,000 contract to Raymond Gubbay Ltd T/A Sony Music for the Christmas Lighting Event Concession project. The event services procurement involved designing, managing, and delivering a festive light trail at the RBGE Garden in Edinburgh. The concession agreement's duration is for 7 years, with an initial 4-year period followed by possible extensions.

This tender opportunity at RBGE offers event production and management companies the chance to collaborate on a high-profile event experience aimed at RBGE visitors. Businesses well-suited to compete are those with expertise in event services, creative design, installation, marketing, and ticketing arrangements, ensuring a safe and professional event execution. The procurement method for this opportunity was an Award procedure with prior publication of a call for competition.

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Notice Title

CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH

Notice Description

RBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.

Lot Information

Lot 1

The event production, promotion and management company will deliver all aspects of the creative design, installation and management of the event including ticketing and marketing under a concessionaire contract. The management company, its artist(s) and installation team will be required to work collaboratively with RBGE and it will be the responsibility of the successful Concessionaire to deliver a high profile, professional, safe, quality event experience for RBGE visitors They will be responsible, in agreement with RBGE, for delivering all aspects of the event including: Working in close partnership with RBGE to develop and agree any event theme and related concepts that highlight and raise awareness of some of RBGE's key messages. This collaboration and agreement will extend to the work of the creative and installation teams. Collaborating with RBGE and its Representatives to agree on the trail route in the Garden and to develop and agree on a site plan, installation locations, route and full events schedule. Working in partnership with RBGE to agree event planning, programming, production and marketing. Ensuring any aspects of the event that impact on the Garden, our visitors, neighbours, stakeholders and RBGE's reputation are suitably and timeously addressed. Provision and management of all ticketing arrangements including sales, refunds and on site arrangements and pricing in agreement with RBGE. All marketing and promotion of the event including press relations and securing sponsorship opportunities. Procurement and management of all necessary contractors, including, for example, the creative and production teams, suppliers, security staff and any other sub-contractors and materials. Staff are expected to sign up to the RBGE subcontractor safe guarding policy Organising all logistical and operational matters for the event, including the management and application of health and safety measures and ensuring compliance with RBGE's standards of environmental protection and any relevant policies. Additional information: Contract Length is for 7 Years in Total (84 Months). Broken into Initial 4 Year (48 Months) period. An Initial 2 Year (24 Months) Extension and Final 1 Year (12 Months) Extension

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0364dd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009930-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Award procedure with prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
£7,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£10,700,000 £10M-£100M

Notice Dates

Publication Date
5 Apr 20232 years ago
Submission Deadline
19 Oct 2022Expired
Future Notice Date
Not specified
Award Date
2 Apr 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ROYAL BOTANIC GARDEN EDINBURGH
Contact Name
supplychain@rbge.org.uk
Contact Email
supplychain@rbge.org.uk
Contact Phone
+44 1312482909

Buyer Location

Locality
EDINBURGH
Postcode
EH3 5LR
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

RAYMOND GUBBAY LTD T/A SONY MUSIC

Open Contracting Data Standard (OCDS)

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