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CCC Land and Property Asset Management System

Cambridgeshire County Council

This public procurement record has 5 releases in its history.

AwardUpdate

17 Aug 2026 at 16:19

Award Notice
Award

30 Jun 2023 at 08:46

Award Notice
TenderUpdate

22 Dec 2022 at 14:16

Tender Notice
Tender

16 Dec 2022 at 16:44

Tender Notice
Planning

03 Oct 2022 at 16:39

Planning Notice
Summary of the contracting process

Cambridgeshire County Council procured a property asset management solution: software and information systems for managing its land, buildings, equipment and facilities-management activity across Cambridgeshire. The system supports asset records, maintenance planning, facilities-management supplier onboarding, data uploads and operational information sharing. The requirement also covers system enhancements, asset tagging and population of asset records, SFG20-related development and transition to Facilities IQ, API integration for reactive helpdesk information, improved data quality, and additional cloud storage. This is a technology supply contract rather than construction or routine property maintenance. The selected supplier, Concerto Support Services Limited, is based in Leicester and is classified as an SME. The buying organisation is Cambridgeshire County Council.

The procurement is complete and has been awarded through an open procedure. Three bids were received, all from SMEs. Evaluation was based on price (55%), quality (40%) and social value (5%). The tender closed on 26 January 2023, following an amendment to the original deadline of 16 January 2023; bids were opened on 26 January 2023. Concerto Support Services Limited received the original award, with a contract value of £339,000, signed on 20 March 2023. A subsequent active award to the same supplier has a value of £414,000, representing additional enhancements; the contract period is 1,080 days. The additional work increased the original value by 22.12% and was justified on technical and economic grounds, including compatibility and integration with existing systems. The lot is recorded as cancelled, although both awards and contracts are active.

This procurement demonstrates demand for integrated property and facilities-management software within a local authority estate. Suppliers seeking to compete for comparable work would need to provide a mature asset-management platform and show that it can support comprehensive asset records, planned preventative maintenance, maintenance standards such as SFG20, supplier onboarding and operational data uploads. Credible capability would also include API development for helpdesk integration, secure cloud hosting with storage that can scale as estate records and documentation grow, and practical migration or rationalisation of existing data. The buyer’s decision to retain the incumbent for compatibility, interoperability and integration indicates that demonstrable integration with existing council systems would be important. A supplier should also be able to evidence quality, social value and cost effectiveness, and have capacity to deliver post-implementation enhancements.

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Notice Information

Notice Title

CCC Land and Property Asset Management System

Notice Description

Property Asset Management Solution.

Lot Information

Lot 1

This contract is being modified in accordance with Regulation 72.1 .b. of the Public Contracts Regulations 2015. The additional works, services or supplies were not included in the original procurement, but these will be provided by the current contract. A change of contractor cannot be made because of technical reasons (due to compatibility, interoperability, integration with existing systems) The increase in price will not exceed 50 percent of the original contract award value of PS339,000

Options: Options to extend contract for 2 x 12 month periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03728d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078249-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£753,000 £500K-£1M

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
16 Jan 2023Expired
Future Notice Date
1 Mar 2023Expired
Award Date
20 Mar 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridgeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALCONBURY WEALD, HUNTINGDON
Postcode
PE28 4YE
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Huntingdonshire
Electoral Ward
The Stukeleys
Westminster Constituency
Huntingdon

Supplier Information

Number of Suppliers
1
Supplier Name

Concerto Support Services Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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