Award

Support and Maintenance for IDOX Uniform System

ISLE OF WIGHT COUNCIL

This public procurement record has 2 releases in its history.

Award

26 Oct 2022 at 06:20

Award

13 Oct 2022 at 14:31

Summary of the contracting process

The Isle of Wight Council has recently completed a tender process for the provision of support and maintenance services for their existing IDOX Uniform system. The contract, with a total potential value of £426,277.74, has been awarded to IDOX Software Ltd. The procurement method used was a limited award procedure without prior publication of a call for competition. The Council plans to commence the contract on 31st October 2022 for a duration of 5 years, with the option to extend for an additional two years.

This contracting opportunity offers business growth prospects for companies providing IT services, consulting, software development, and support. Businesses specialising in these areas and interested in long-term service contracts with public authorities would find this tender suitable for their expertise. The procurement route chosen by the Isle of Wight Council allows for direct award to a specific supplier based on the system's intrinsic link with the Council's operations, creating a focused and efficient contracting process.

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Notice Title

Support and Maintenance for IDOX Uniform System

Notice Description

The provision of support and maintenance for the Isle of Wight Council's existing IDOX uniform system.

Lot Information

Lot 1

The provision of support and maintenance for the Isle of Wight Council's existing IDOX uniform system. This will include upgrades. The contract will commence on 31 October 2022 for a period of 5 years with the option to extend for up to two further years (1+1) at the sole discretion of the Council. The value listed in II.I.7 accounts for the initial term and extension costs (7-year total). Additional information: The value listed at II.1.7 is the full potential value of 7 years (5 years initial term plus 24 months extension value; the initial term value is PS304,484.10). Direct award call-off via CCS Framework RM3821 Lot 2b. Direct award criteria met (the requirement must be intrinsically linked to a system already within the customer's organisation; the products they are looking to award must be present on the Government eMarketplace).

Options: There is the option to extend for up to two further years (1+1) at the sole discretion of the Council.

Procurement Information

The Isle of Wight Council owns/has purchased previously the IDOX Uniform system. This contract is for the support and maintenance only for the system we already have in place. IDOX do not allow third parties to offer support and maintenance for this system. The Council's intention is to direct award to IDOX for this provision under the Crown Commercial Services (CCS) Framework RM3821 Data and Applications Solutions (DAS) where our requirement is intrinsically linked to a system already within our organisation (IWC). The Isle of Wight Council issued a VEAT notice on 13th October 2022 (2022/S 000-028877) and has observed a 10-day standstill period which ended at midnight on 24th October 2022.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-037584
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030118-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£426,277 £100K-£500K

Notice Dates

Publication Date
26 Oct 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Oct 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Mrs Lucy Chandler
Contact Email
lucy.chandler@iow.gov.uk
Contact Phone
+44 1983821000

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ34 Isle of Wight

Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

IDOX SOFTWARE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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