Award

Costumed Performers - Stirling Castle - HES/C/4167

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

07 Dec 2022 at 10:02

Tender

20 Oct 2022 at 09:48

Summary of the contracting process

The procurement process for the "Costumed Performers - Stirling Castle" tender led by Historic Environment Scotland has reached the award stage. The contract involves providing costumed interpretation services at Stirling Castle, a prominent visitor attraction that attracted over 585,000 visitors in 2019/2020. The tender has been awarded to Living History Scotland, with a contract value of £205,950 signed on 1st December 2022. Key objectives include creating engaging visitor experiences and ensuring the integrated delivery of interpretation services at the castle.

This tender presents business growth opportunities for companies specializing in interpretation services and historical reenactments. Businesses with experience in delivering high-quality visitor experiences and historical storytelling are well-suited to compete for this contract. The procurement process emphasizes community benefits and a flexible approach to meet changing visitor needs. Interested parties should align their offerings with the objectives of providing diverse, engaging visitor experiences at Stirling Castle to enhance the historic site's appeal.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Costumed Performers - Stirling Castle - HES/C/4167

Notice Description

The contract is for costumed interpretation at Stirling Castle. The costumed interpretation will be delivered using a variety of methods in a flexible approach to respond to visitor needs. Interpretation will be of the courtly suite of buildings (Chapel Royal, Great Hall and Palace), presenting the dramatic and complex story of the Royal Stewart Court and that of life in the castle in the mid sixteenth century. Stirling Castle is a 5-star attraction and welcomed 585,121 visitors in 2019/2020. It is also Historic Environment Scotland's second most visited site for learning, with an active program of activities and projects which attracted around 20,000 education visits in 2019/2020. Whilst the buildings are undoubtedly attractions, they also have fascinating human stories to tell. The interpretations offer at Stirling provides a variety of visitor experiences appealing to the broadest possible audiences and age-ranges using a variety of methods. It is a layered and integrated visitor offer.

Lot Information

Lot 1

To achieve a cohesive and comprehensible visitor experience of the whole Castle, the costume interpretation team will be required to ensure that's its delivery is fully integrated with the rest of the interpretive offer. The supplier will be required to work closely with the Visitor Operations team to create a flexible daily activity program (for more details see 2.5) which responds to changing visitor numbers and patterns throughout the year. Interpreters working on site will be required to assist with visitor management across the site, to have a good knowledge of all elements of the visitor experience, castle facilities and daily program to ensure that they can answer queries and assist visitors with orientation and in creating their personal experience of the Castle. Objectives - The objectives for the costumed interpretation are as follows: -To create a high-quality experience for visitors -To engage with visitors in a lively, entertaining, and informative way -Be appropriate to the presented interiors of the Royal Palace to enhance and retain the historic sense of place. -To bring life to the buildings of the Royal Court to dramatic effect, giving them atmosphere and conveying a sense of how they would have been used. -To increase visitors understanding and appreciation of the buildings, people, and society of the Royal Court. -To involve visitors and encourage their participation in learning about the past. -To introduce real characters from the Royal Court -To meet the needs of differing audiences. -To be as accessible as possible, provide a hierarchy of information, which gives varying levels of detail about the relevant themes and stories to enable visitors to create their own visitor experience. -To integrate the costumed team with the rest of the visitor experience team at Stirling Castle and enable them to work seamlessly and harmoniously with the visitor operations and monument conservation teams at the site. -To engage inclusively and empathetically with the castle's diverse audiences. Scope of Work -To develop and present persona for sixteenth-century characters from the Scottish Royal Court and household, by using these characters and wearing authentic costume from the period, provide a world class visitor experience for visitors to Stirling Castle. -To research, develop and script presentations, interpretive vignette outlines and interpretive conversation briefs. -To carefully manage delivery to meet audience preferences, e.g. short, entertaining and informative presentations, not lengthy or didactic ones. -To operate a program of monitoring and evaluation of all interpretive material and delivery to ensure both authenticity and a consistent high quality of visitor experience. -To communicate effectively with the Contract Manager through regular in person meetings and email. -To be responsible for the correct use, wear and care of period costume, including their maintenance. -To fully use costume and props as interpretive tools to engage with visitors. -To support the on-site Learning Officer to provide engaging experiences for all ages. This will include informal encounters with education groups on self-led visits and working with the Learning Officer to input specific activities and projects to support a wide range of subjects and learning needs. -To plan, develop and deliver special events and performances for coach parties, functions and corporate entertainments as required. -To work in conjunction with the Interpretation Unit to devise and deliver major events at Stirling Castle as required. -To exercise a general duty of care for visitors, staff, sites and to ensure that all the Health and Safety requirements of current policies, legislation and guidelines are followed.

Renewal: After the initial contract period of 2 years, there will be an option to extend the contract by a further 6 years which would be reviewed annually.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-037747
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034586-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

79540000 - Interpretation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£205,950 £100K-£500K

Notice Dates

Publication Date
7 Dec 20223 years ago
Submission Deadline
21 Nov 2022Expired
Future Notice Date
Not specified
Award Date
1 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
If all extensions are used, the contract will be up renewal in 2031

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Catherine McNair
Contact Email
procurement@hes.scot
Contact Phone
+44 1316688866

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM77 Perth and Kinross, and Stirling

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

LIVING HISTORY SCOTLAND

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-037747-2022-12-07T10:02:09Z",
    "date": "2022-12-07T10:02:09Z",
    "ocid": "ocds-h6vhtk-037747",
    "description": "Please note that bidders must identify any clauses in the terms and conditions or specification that may need further discussion prior to contract award when submitting your tender. HES will not sign the successful bidder's agreement or negotiate at point of award or post award. (SC Ref:716008)",
    "initiationType": "tender",
    "tender": {
        "id": "HES/C/4167",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Costumed Performers - Stirling Castle - HES/C/4167",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79540000",
            "description": "Interpretation services"
        },
        "mainProcurementCategory": "services",
        "description": "The contract is for costumed interpretation at Stirling Castle. The costumed interpretation will be delivered using a variety of methods in a flexible approach to respond to visitor needs. Interpretation will be of the courtly suite of buildings (Chapel Royal, Great Hall and Palace), presenting the dramatic and complex story of the Royal Stewart Court and that of life in the castle in the mid sixteenth century. Stirling Castle is a 5-star attraction and welcomed 585,121 visitors in 2019/2020. It is also Historic Environment Scotland's second most visited site for learning, with an active program of activities and projects which attracted around 20,000 education visits in 2019/2020. Whilst the buildings are undoubtedly attractions, they also have fascinating human stories to tell. The interpretations offer at Stirling provides a variety of visitor experiences appealing to the broadest possible audiences and age-ranges using a variety of methods. It is a layered and integrated visitor offer.",
        "lots": [
            {
                "id": "1",
                "description": "To achieve a cohesive and comprehensible visitor experience of the whole Castle, the costume interpretation team will be required to ensure that's its delivery is fully integrated with the rest of the interpretive offer. The supplier will be required to work closely with the Visitor Operations team to create a flexible daily activity program (for more details see 2.5) which responds to changing visitor numbers and patterns throughout the year. Interpreters working on site will be required to assist with visitor management across the site, to have a good knowledge of all elements of the visitor experience, castle facilities and daily program to ensure that they can answer queries and assist visitors with orientation and in creating their personal experience of the Castle. Objectives - The objectives for the costumed interpretation are as follows: -To create a high-quality experience for visitors -To engage with visitors in a lively, entertaining, and informative way -Be appropriate to the presented interiors of the Royal Palace to enhance and retain the historic sense of place. -To bring life to the buildings of the Royal Court to dramatic effect, giving them atmosphere and conveying a sense of how they would have been used. -To increase visitors understanding and appreciation of the buildings, people, and society of the Royal Court. -To involve visitors and encourage their participation in learning about the past. -To introduce real characters from the Royal Court -To meet the needs of differing audiences. -To be as accessible as possible, provide a hierarchy of information, which gives varying levels of detail about the relevant themes and stories to enable visitors to create their own visitor experience. -To integrate the costumed team with the rest of the visitor experience team at Stirling Castle and enable them to work seamlessly and harmoniously with the visitor operations and monument conservation teams at the site. -To engage inclusively and empathetically with the castle's diverse audiences. Scope of Work -To develop and present persona for sixteenth-century characters from the Scottish Royal Court and household, by using these characters and wearing authentic costume from the period, provide a world class visitor experience for visitors to Stirling Castle. -To research, develop and script presentations, interpretive vignette outlines and interpretive conversation briefs. -To carefully manage delivery to meet audience preferences, e.g. short, entertaining and informative presentations, not lengthy or didactic ones. -To operate a program of monitoring and evaluation of all interpretive material and delivery to ensure both authenticity and a consistent high quality of visitor experience. -To communicate effectively with the Contract Manager through regular in person meetings and email. -To be responsible for the correct use, wear and care of period costume, including their maintenance. -To fully use costume and props as interpretive tools to engage with visitors. -To support the on-site Learning Officer to provide engaging experiences for all ages. This will include informal encounters with education groups on self-led visits and working with the Learning Officer to input specific activities and projects to support a wide range of subjects and learning needs. -To plan, develop and deliver special events and performances for coach parties, functions and corporate entertainments as required. -To work in conjunction with the Interpretation Unit to devise and deliver major events at Stirling Castle as required. -To exercise a general duty of care for visitors, staff, sites and to ensure that all the Health and Safety requirements of current policies, legislation and guidelines are followed.",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "After the initial contract period of 2 years, there will be an option to extend the contract by a further 6 years which would be reviewed annually."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79540000",
                        "description": "Interpretation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM77"
                    },
                    {
                        "region": "UKM77"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
                    "minimum": "Employers (compulsory) Liability Insurance - GDP 10 million - Public Liability Insurance - GDP 10 million",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2022-11-21T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2022-11-21T12:00:00Z"
        },
        "bidOpening": {
            "date": "2022-11-21T12:00:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "If all extensions are used, the contract will be up renewal in 2031"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1169",
            "name": "Historic Environment Scotland",
            "identifier": {
                "legalName": "Historic Environment Scotland"
            },
            "address": {
                "streetAddress": "Longmore House, Salisbury Place",
                "locality": "Edinburgh",
                "region": "UKM77",
                "postalCode": "EH9 1SH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Catherine McNair",
                "telephone": "+44 1316688866",
                "email": "procurement@hes.scot",
                "faxNumber": "+44 1316688877",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://historicenvironment.scot",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "NATIONAL_AGENCY",
                        "description": "National or federal agency/office"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Built Environment, Conservation and Tourism"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-66107",
            "name": "Edinburgh Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-70224",
            "name": "Living History Scotland",
            "identifier": {
                "legalName": "Living History Scotland"
            },
            "address": {
                "streetAddress": "50 crossdene rd, crosshouse",
                "locality": "Ayrshire",
                "region": "UKM93",
                "postalCode": "KA2 0JX",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1169",
        "name": "Historic Environment Scotland"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000710684"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "034586-2022-4167-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-70224",
                    "name": "Living History Scotland"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "034586-2022-4167-1",
            "awardID": "034586-2022-4167-1",
            "status": "active",
            "value": {
                "amount": 205950,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}