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YPO - 001104 - Travel Management Solutions II

YPO

This public procurement record has 3 releases in its history.

Award

26 Apr 2023 at 14:06

Award Notice
Tender

06 Dec 2022 at 17:42

Tender Notice
Tender

02 Nov 2022 at 16:41

Tender Notice
Summary of the contracting process

YPO is currently running a tender titled "YPO - 001104 - Travel Management Solution II" in the services category for the supply of Travel Management Solutions II to various public sector organisations. The procurement process is at the active stage and involves three lots focused on business travel, emergency services travel, and travel for universities. The tender period ends on 23rd January 2023, with an award period starting then. The procurement method is an open procedure, and the Framework Agreement will cover the period from 31st January 2023 to 30th January 2025, with possible extensions. YPO, as the buying organisation, is the central purchaser for this procurement.

This tender offers opportunities for businesses providing travel services to compete and secure contracts with YPO and other contracting authorities. Businesses such as Travel Management Companies, especially those experienced in serving public sector organisations like local authorities, government departments, and universities, would be well-suited to participate. The award criteria include aspects such as quality, social value/sustainability, and cost, providing a fair evaluation process for potential suppliers. The maximum framework period is set to be 4 years, subject to annual reviews and performance assessments.

How relevant is this notice?

Notice Information

Notice Title

YPO - 001104 - Travel Management Solutions II

Notice Description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Travel Management Solutions II for all public sector organisations including but not limited to Local Authorities, Police Forces, Fire and Rescue Service, NHS, Universities and Charity sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end Customer will place the order with the Provider and the Provider delivers direct to the end Customer

Lot Information

Lot 1 - Business Travel

Lot 1 is for business travel needs and requirements. YPO is looking to work with up to three Travel Management Company (TMC's) Providers who are expected to work with YPO, ESPO, and the Contracting Authority to provide business travel for public sector organisations including, but not limited to Local Authorities, Government Departments, Housing Associations, Universities, Higher Education, Charity sectors. This will include an online booking portal and offline booking services.

Options: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 2 - Travel for Emergency Services

Lot 2 is for emergency services travel needs and requirements. YPO is looking for a strategic Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide travel for Emergency Services Customers (Including but not limited to Police Forces, Fire and Rescue and NHS). This will include an online booking portal and offline booking services.

Options: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 3 - Travel for Universities

Lot 3 is for travel needs and requirements for universities. YPO is looking for a strategic Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide business and study travel for university Customers. This will include an online booking portal and offline booking services.

Options: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-037e85
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012000-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63515000 - Travel services

63516000 - Travel management services

79952000 - Event services

79997000 - Business travel services

Notice Value(s)

Tender Value
£200,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£200,000,000 £100M-£1B

Notice Dates

Publication Date
26 Apr 20233 years ago
Submission Deadline
23 Jan 2023Expired
Future Notice Date
Not specified
Award Date
3 Apr 20233 years ago
Contract Period
8 Mar 2023 - 7 Mar 2027 4-5 years
Recurrence
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YPO
Additional Buyers

Eastern Shires Purchasing Organisation

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ENDERBY
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
3
Supplier Names

Corporate Travel Management (North) Limited

Diversity Travel Ltd

TravelPerk UK IRL Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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