Notice Information
Notice Title
YPO - 001104 - Travel Management Solutions II
Notice Description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Travel Management Solutions II for all public sector organisations including but not limited to Local Authorities, Police Forces, Fire and Rescue Service, NHS, Universities and Charity sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end Customer will place the order with the Provider and the Provider delivers direct to the end Customer
Lot Information
Lot 1 - Business Travel
Lot 1 is for business travel needs and requirements. YPO is looking to work with up to three Travel Management Company (TMC's) Providers who are expected to work with YPO, ESPO, and the Contracting Authority to provide business travel for public sector organisations including, but not limited to Local Authorities, Government Departments, Housing Associations, Universities, Higher Education, Charity sectors. This will include an online booking portal and offline booking services.
Options: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 2 - Travel for Emergency ServicesLot 2 is for emergency services travel needs and requirements. YPO is looking for a strategic Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide travel for Emergency Services Customers (Including but not limited to Police Forces, Fire and Rescue and NHS). This will include an online booking portal and offline booking services.
Options: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Lot 3 - Travel for UniversitiesLot 3 is for travel needs and requirements for universities. YPO is looking for a strategic Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide business and study travel for university Customers. This will include an online booking portal and offline booking services.
Options: The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-037e85
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/012000-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
63 - Supporting and auxiliary transport services; travel agencies services
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
63515000 - Travel services
63516000 - Travel management services
79952000 - Event services
79997000 - Business travel services
Notice Value(s)
- Tender Value
- £200,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £200,000,000 £100M-£1B
Notice Dates
- Publication Date
- 26 Apr 20232 years ago
- Submission Deadline
- 23 Jan 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 2 Apr 20232 years ago
- Contract Period
- 8 Mar 2023 - 7 Mar 2027 4-5 years
- Recurrence
- There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active, Unsuccessful
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- YPO
- Additional Buyers
- Contact Name
- Arjun Karavadra, Contracts Team
- Contact Email
- a.karavadra@espo.org, contracts@ypo.co.uk
- Contact Phone
- +44 01924664685
Buyer Location
- Locality
- WAKEFIELD
- Postcode
- WF2 0XE
- Post Town
- Wakefield
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF22 Leicestershire CC and Rutland
- Delivery Location
- Not specified
-
- Local Authority
- Blaby
- Electoral Ward
- Enderby
- Westminster Constituency
- South Leicestershire
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-037e85-2023-04-26T14:06:39+01:00",
"date": "2023-04-26T14:06:39+01:00",
"ocid": "ocds-h6vhtk-037e85",
"description": "YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).",
"initiationType": "tender",
"tender": {
"id": "001104",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "YPO - 001104 - Travel Management Solutions II",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "63516000",
"description": "Travel management services"
},
"mainProcurementCategory": "services",
"description": "YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Travel Management Solutions II for all public sector organisations including but not limited to Local Authorities, Police Forces, Fire and Rescue Service, NHS, Universities and Charity sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end Customer will place the order with the Provider and the Provider delivers direct to the end Customer",
"value": {
"amount": 200000000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"title": "Lot 1 - Business Travel",
"description": "Lot 1 is for business travel needs and requirements. YPO is looking to work with up to three Travel Management Company (TMC's) Providers who are expected to work with YPO, ESPO, and the Contracting Authority to provide business travel for public sector organisations including, but not limited to Local Authorities, Government Departments, Housing Associations, Universities, Higher Education, Charity sectors. This will include an online booking portal and offline booking services.",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "80%"
},
{
"name": "Social Value/Sustainability",
"type": "quality",
"description": "10%"
},
{
"name": "Cost",
"type": "cost",
"description": "10%"
}
]
},
"contractPeriod": {
"startDate": "2023-03-08T00:00:00Z",
"endDate": "2027-03-07T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance)."
},
"status": "cancelled"
},
{
"id": "2",
"title": "Lot 2 - Travel for Emergency Services",
"description": "Lot 2 is for emergency services travel needs and requirements. YPO is looking for a strategic Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide travel for Emergency Services Customers (Including but not limited to Police Forces, Fire and Rescue and NHS). This will include an online booking portal and offline booking services.",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "60%"
},
{
"name": "Social Value/Sustainabilty",
"type": "quality",
"description": "10%"
},
{
"name": "Cost",
"type": "cost",
"description": "30%"
}
]
},
"contractPeriod": {
"startDate": "2023-03-08T00:00:00Z",
"endDate": "2027-03-07T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance)."
},
"status": "cancelled"
},
{
"id": "3",
"title": "Lot 3 - Travel for Universities",
"description": "Lot 3 is for travel needs and requirements for universities. YPO is looking for a strategic Provider who is expected to work with YPO, ESPO, and the Contracting Authority to provide business and study travel for university Customers. This will include an online booking portal and offline booking services.",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "80%"
},
{
"name": "Social Value/Sustainability",
"type": "quality",
"description": "10%"
},
{
"name": "Cost",
"type": "cost",
"description": "10%"
}
]
},
"contractPeriod": {
"startDate": "2023-03-08T00:00:00Z",
"endDate": "2027-03-07T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "The Framework Agreement will cover the period from 18th April 2023 to 17th April 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2024 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 18th April 2023 to 17th April 2027 (subject to an annual review, incorporating price negotiations and KPI performance)."
},
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "63515000",
"description": "Travel services"
},
{
"scheme": "CPV",
"id": "63516000",
"description": "Travel management services"
},
{
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
},
{
"scheme": "CPV",
"id": "79997000",
"description": "Business travel services"
}
],
"deliveryAddresses": [
{
"region": "UK"
},
{
"region": "UK"
},
{
"region": "UK"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "63515000",
"description": "Travel services"
},
{
"scheme": "CPV",
"id": "63516000",
"description": "Travel management services"
},
{
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
},
{
"scheme": "CPV",
"id": "79997000",
"description": "Business travel services"
}
],
"deliveryAddresses": [
{
"region": "UK"
},
{
"region": "UK"
},
{
"region": "UK"
}
],
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "63515000",
"description": "Travel services"
},
{
"scheme": "CPV",
"id": "63516000",
"description": "Travel management services"
},
{
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
},
{
"scheme": "CPV",
"id": "79997000",
"description": "Business travel services"
}
],
"deliveryAddresses": [
{
"region": "UK"
},
{
"region": "UK"
},
{
"region": "UK"
}
],
"relatedLot": "3"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://procontract.due-north.com/register?ReadForm",
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under 'Procurement Documents' in 'Communication' section in this notice.",
"appliesTo": [
"supplier"
]
}
]
},
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "economic1",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical1",
"documentType": "technicalSelectionCriteria"
}
],
"contractTerms": {
"performanceTerms": "Please refer to the Framework Agreement Terms and Conditions located on our EProcurement system. The web address can be found under Procurement Documents in 'Communication' Section in this notice."
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"techniques": {
"hasFrameworkAgreement": true
},
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-01-23T14:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2023-01-23T14:00:00Z"
},
"bidOpening": {
"date": "2023-01-23T14:00:00Z"
},
"hasRecurrence": true,
"recurrence": {
"description": "There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date."
}
},
"parties": [
{
"id": "GB-FTS-1118",
"name": "YPO",
"identifier": {
"legalName": "YPO"
},
"address": {
"streetAddress": "41 Industrial Park",
"locality": "Wakefield",
"region": "UKE45",
"postalCode": "WF2 0XE",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Contracts Team",
"telephone": "+44 01924664685",
"email": "Contracts@ypo.co.uk",
"url": "https://procontract.due-north.com/register?ReadForm"
},
"roles": [
"buyer",
"centralPurchasingBody"
],
"details": {
"url": "http://www.ypo.co.uk/",
"buyerProfile": "https://procontract.due-north.com/register?ReadForm",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-67494",
"name": "Eastern Shires Purchasing Organisation",
"identifier": {
"legalName": "Eastern Shires Purchasing Organisation"
},
"address": {
"locality": "Enderby",
"region": "UKF21",
"postalCode": "LE19 1ES",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Arjun Karavadra",
"email": "a.karavadra@espo.org"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.espo.org/"
}
},
{
"id": "GB-FTS-136",
"name": "High Court of England and Wales",
"identifier": {
"legalName": "High Court of England and Wales"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-81254",
"name": "Eastern Shires Purchasing Organisation",
"identifier": {
"legalName": "Eastern Shires Purchasing Organisation"
},
"address": {
"locality": "Enderby",
"region": "UKF21",
"countryName": "United Kingdom"
},
"contactPoint": {
"email": "a.karavadra@espo.org"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.espo.org"
}
},
{
"id": "GB-FTS-81255",
"name": "TravelPerk UK IRL Limited",
"identifier": {
"legalName": "TravelPerk UK IRL Limited"
},
"address": {
"locality": "Birmingham",
"region": "UKG31",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-81256",
"name": "Diversity Travel Ltd",
"identifier": {
"legalName": "Diversity Travel Ltd"
},
"address": {
"locality": "Manchester",
"region": "UKD33",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-39814",
"name": "Corporate Travel Management (North) Limited",
"identifier": {
"legalName": "Corporate Travel Management (North) Limited"
},
"address": {
"locality": "Bradford",
"region": "UKE41",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-3680",
"name": "High Court of England & Wales",
"identifier": {
"legalName": "High Court of England & Wales"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-1118",
"name": "YPO"
},
"language": "en",
"awards": [
{
"id": "012000-2023-001104-1",
"relatedLots": [
"1"
],
"title": "Lot 1 - Business Travel",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-81255",
"name": "TravelPerk UK IRL Limited"
},
{
"id": "GB-FTS-39814",
"name": "Corporate Travel Management (North) Limited"
},
{
"id": "GB-FTS-81256",
"name": "Diversity Travel Ltd"
}
]
},
{
"id": "012000-2023-001104-2",
"relatedLots": [
"2"
],
"title": "Lot 2 - Travel for Emergency Services",
"status": "unsuccessful",
"statusDetails": "unsuccessful"
},
{
"id": "012000-2023-001104-3",
"relatedLots": [
"3"
],
"title": "Lot 3 - Travel for Universities",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-81256",
"name": "Diversity Travel Ltd"
}
]
}
],
"contracts": [
{
"id": "012000-2023-001104-1",
"awardID": "012000-2023-001104-1",
"title": "Lot 1 - Business Travel",
"status": "active",
"value": {
"amount": 200000000,
"currency": "GBP"
},
"dateSigned": "2023-04-03T00:00:00+01:00"
},
{
"id": "012000-2023-001104-3",
"awardID": "012000-2023-001104-3",
"title": "Lot 3 - Travel for Universities",
"status": "active",
"value": {
"amount": 200000000,
"currency": "GBP"
},
"dateSigned": "2023-04-03T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 6
},
{
"id": "2",
"measure": "bids",
"relatedLot": "3",
"value": 2
}
]
}
}