Award

Collections review for nationally sponsored cultural organisations and independent and local museums

LLYWODRAETH CYMRU / WELSH GOVERNMENT

This public procurement record has 2 releases in its history.

Award

02 Mar 2023 at 10:01

Tender

14 Nov 2022 at 16:30

Summary of the contracting process

The Welsh Government has awarded a contract for a "Collections review for nationally sponsored cultural organisations and independent and local museums." This tender falls under the services category, with a total contract value ranging from GBP 180,000 to GBP 205,000. The aim is to enhance collections management, reduce costs, support decarbonisation, and improve access for researchers and the public. The procurement stage is "complete," and the procurement method was an open procedure. The contract was signed on 21st February 2023.

This tender presents an opportunity for businesses interested in research services and museum-related activities. Organisations capable of delivering a 12-month review to enhance collections management and support decarbonisation should consider bidding. The submission deadline was on 9th January 2023. Businesses that excel in providing research consultancy services or museum preservation services, especially SMEs, are well-suited to compete for this contract. Suppliers are expected to adhere to the award criteria, prioritising quality at 80% and price at 20% in the evaluation process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Collections review for nationally sponsored cultural organisations and independent and local museums

Notice Description

The aim of the contract is to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. The estimated value for the contract is GBP 180,000 to GBP 205,000 exc. VAT (maximum contract value of GBP 246000 inc. VAT). This review will consider collections management (both digital and physical) across the sector, including identifying urgent priorities for capital investment to improve collections storage, plus longer term options that will safeguard collections for the future, maximise good practice and potentially reduce the cost burden. This work will also look at the feasibility for and options around shared, co-located or distributed models of storage, plus ways of making collections more accessible e.g. through open access stores or research centres. This activity would include the sponsored national cultural bodies (National Library of Wales, Amgueddfa Cymru and the Royal Commission of Ancient and Historical Monuments in Wales) Cadw (the Welsh Government's historic environment service), the four regional Welsh Archaeological Trusts and those who wish to participate from the c.100 Accredited and working towards Accreditation local and independent museums.

Lot Information

Lot 1

The procurement will be conducted via eTenderWales and the tender documentation can be found via the link provided. The documentation outlines the requirement to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. All bids must be submitted by 2pm on the 9th January 2023. E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click "Forgot your password?" - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on 'ITT's Open to all Suppliers' - The e-tender references for this contract are: itt_99253. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the 'Express an Interest button'. This will move the ITT from the 'Open to all Suppliers' area to the 'My ITT's' on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the 'Attachments' area. - Should you have any questions on the ITT, please use the 'Messages' area to contact the buyer directly - Please do not contact the named person at the top of this notice.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03844a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006096-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

73 - Research and development services and related consultancy services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services


CPV Codes

73000000 - Research and development services and related consultancy services

73100000 - Research and experimental development services

73110000 - Research services

73200000 - Research and development consultancy services

73210000 - Research consultancy services

79310000 - Market research services

79311400 - Economic research services

79315000 - Social research services

92500000 - Library, archives, museums and other cultural services

92520000 - Museum services and preservation services of historical sites and buildings

92521000 - Museum services

Notice Value(s)

Tender Value
£246,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£178,140 £100K-£500K

Notice Dates

Publication Date
2 Mar 20232 years ago
Submission Deadline
9 Jan 2023Expired
Future Notice Date
Not specified
Award Date
21 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
LLYWODRAETH CYMRU / WELSH GOVERNMENT
Contact Name
Gerrard O'Neill
Contact Email
gerrard.oneill@gov.wales
Contact Phone
Not specified

Buyer Location

Locality
CAERDYDD / CARDIFF
Postcode
CF44 8EG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales

Local Authority
Rhondda Cynon Taf
Electoral Ward
Aberdare West and Llwydcoed
Westminster Constituency
Merthyr Tydfil and Aberdare

Supplier Information

Number of Suppliers
1
Supplier Name

HEADLAND DESIGN ASSOCIATES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03844a-2023-03-02T10:01:06Z",
    "date": "2023-03-02T10:01:06Z",
    "ocid": "ocds-h6vhtk-03844a",
    "description": "(WA Ref:129582)",
    "initiationType": "tender",
    "tender": {
        "id": "C111/2022/2023",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Collections review for nationally sponsored cultural organisations and independent and local museums",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "73110000",
            "description": "Research services"
        },
        "mainProcurementCategory": "services",
        "description": "The aim of the contract is to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. The estimated value for the contract is GBP 180,000 to GBP 205,000 exc. VAT (maximum contract value of GBP 246000 inc. VAT). This review will consider collections management (both digital and physical) across the sector, including identifying urgent priorities for capital investment to improve collections storage, plus longer term options that will safeguard collections for the future, maximise good practice and potentially reduce the cost burden. This work will also look at the feasibility for and options around shared, co-located or distributed models of storage, plus ways of making collections more accessible e.g. through open access stores or research centres. This activity would include the sponsored national cultural bodies (National Library of Wales, Amgueddfa Cymru and the Royal Commission of Ancient and Historical Monuments in Wales) Cadw (the Welsh Government's historic environment service), the four regional Welsh Archaeological Trusts and those who wish to participate from the c.100 Accredited and working towards Accreditation local and independent museums.",
        "value": {
            "amount": 246000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The procurement will be conducted via eTenderWales and the tender documentation can be found via the link provided. The documentation outlines the requirement to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. All bids must be submitted by 2pm on the 9th January 2023. E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click \"Forgot your password?\" - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on 'ITT's Open to all Suppliers' - The e-tender references for this contract are: itt_99253. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the 'Express an Interest button'. This will move the ITT from the 'Open to all Suppliers' area to the 'My ITT's' on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the 'Attachments' area. - Should you have any questions on the ITT, please use the 'Messages' area to contact the buyer directly - Please do not contact the named person at the top of this notice.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "80"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "73000000",
                        "description": "Research and development services and related consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "73100000",
                        "description": "Research and experimental development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "73110000",
                        "description": "Research services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "73210000",
                        "description": "Research consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "73200000",
                        "description": "Research and development consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79310000",
                        "description": "Market research services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79311400",
                        "description": "Economic research services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79315000",
                        "description": "Social research services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92521000",
                        "description": "Museum services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92500000",
                        "description": "Library, archives, museums and other cultural services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92520000",
                        "description": "Museum services and preservation services of historical sites and buildings"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    },
                    {
                        "region": "UKL"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
        "communication": {
            "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/web/login.shtml"
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-01-09T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2023-01-10T14:00:00Z"
        },
        "bidOpening": {
            "date": "2023-01-10T14:00:00Z",
            "address": {
                "streetAddress": "WG Office"
            },
            "description": "Electronically by a Procurement Manager using a secure WG laptop."
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-68456",
            "name": "Llywodraeth Cymru / Welsh Government",
            "identifier": {
                "legalName": "Llywodraeth Cymru / Welsh Government"
            },
            "address": {
                "streetAddress": "Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park",
                "locality": "Caerdydd / Cardiff",
                "region": "UKL",
                "postalCode": "CF44 8EG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Gerrard O'Neill",
                "email": "gerrard.oneill@gov.wales",
                "url": "https://etenderwales.bravosolution.co.uk/web/login.shtml"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://gov.wales",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-76596",
            "name": "HEADLAND DESIGN ASSOCIATES",
            "identifier": {
                "legalName": "HEADLAND DESIGN ASSOCIATES"
            },
            "address": {
                "streetAddress": "Hamilton House, Hampton",
                "locality": "Malpas",
                "region": "UK",
                "postalCode": "SY148JF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-68456",
        "name": "Llywodraeth Cymru / Welsh Government"
    },
    "language": "en",
    "awards": [
        {
            "id": "006096-2023-C111/2022/2023-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-76596",
                    "name": "HEADLAND DESIGN ASSOCIATES"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "006096-2023-C111/2022/2023-1",
            "awardID": "006096-2023-C111/2022/2023-1",
            "status": "active",
            "value": {
                "amount": 178140,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-21T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}