Notice Information
Notice Title
Silvan House Cleaning & Security Services
Notice Description
Extension of the Silvan House Cleaning and Security services contract by 12 months, until 30th September 2023, with an optional 6 month extension period. The scope of the Contract remains as awarded.
Lot Information
Lot 1
The current Silvan House Cleaning and Security Services contract has been extended by 12 months (until 29th August 2023) with an optional 6 month extension period, to ensure that the business critical need for cleaning and security services is met. The need for this variation has been brought about by the unexpected extension of the requirement for cleaning and security staff at Silvan House.
Procurement Information
The need for this variation has been brought about by the unexpected extension of the requirement for cleaning and security staff, at Silvan House and the responsibility for its facilities management was due to be adopted by Scottish Government in September 2022 (as the largest tenant in the building) when the lease of the building was due to be renewed for a further 10 years. However, Ministers rejected the business case for renewing a commercial lease and instead agreed a temporary extension of one year. Therefore, the responsibility for facilities management at Silvan House remains with FLS.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-038672
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/034532-2022
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
90 - Sewage, refuse, cleaning and environmental services
-
- CPV Codes
79710000 - Security services
90910000 - Cleaning services
90911200 - Building-cleaning services
90919200 - Office cleaning services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £234,500 £100K-£500K
Notice Dates
- Publication Date
- 6 Dec 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 7 Nov 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- FORESTRY AND LAND SCOTLAND
- Contact Name
- Not specified
- Contact Email
- procurement@forestryandland.gov.scot
- Contact Phone
- +44 3000676000
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV3 8NW
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM75 City of Edinburgh
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-038672-2022-12-06T15:48:34Z",
"date": "2022-12-06T15:48:34Z",
"ocid": "ocds-h6vhtk-038672",
"description": "(SC Ref:715939)",
"initiationType": "tender",
"tender": {
"id": "690_0437",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Silvan House Cleaning & Security Services",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "90910000",
"description": "Cleaning services"
},
"mainProcurementCategory": "services",
"description": "Extension of the Silvan House Cleaning and Security services contract by 12 months, until 30th September 2023, with an optional 6 month extension period. The scope of the Contract remains as awarded.",
"lots": [
{
"id": "1",
"description": "The current Silvan House Cleaning and Security Services contract has been extended by 12 months (until 29th August 2023) with an optional 6 month extension period, to ensure that the business critical need for cleaning and security services is met. The need for this variation has been brought about by the unexpected extension of the requirement for cleaning and security staff at Silvan House.",
"hasOptions": false,
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "90911200",
"description": "Building-cleaning services"
},
{
"scheme": "CPV",
"id": "90919200",
"description": "Office cleaning services"
},
{
"scheme": "CPV",
"id": "79710000",
"description": "Security services"
}
],
"deliveryAddresses": [
{
"region": "UKM75"
},
{
"region": "UKM75"
}
],
"deliveryLocation": {
"description": "Silvan House, 231 Corstorphine Road, Edinburgh, EH12 7AT"
},
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "The need for this variation has been brought about by the unexpected extension of the requirement for cleaning and security staff, at Silvan House and the responsibility for its facilities management was due to be adopted by Scottish Government in September 2022 (as the largest tenant in the building) when the lease of the building was due to be renewed for a further 10 years. However, Ministers rejected the business case for renewing a commercial lease and instead agreed a temporary extension of one year. Therefore, the responsibility for facilities management at Silvan House remains with FLS."
},
"awards": [
{
"id": "032770-2022-690_0437-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-68855",
"name": "Mitie"
}
]
},
{
"id": "034532-2022-690_0437-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-68855",
"name": "Mitie"
}
]
}
],
"parties": [
{
"id": "GB-FTS-30448",
"name": "Forestry and Land Scotland",
"identifier": {
"legalName": "Forestry and Land Scotland"
},
"address": {
"streetAddress": "Great Glen House, Leachkin Road",
"locality": "Inverness",
"region": "UKM",
"postalCode": "IV3 8NW",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 3000676000",
"email": "procurement@forestryandland.gov.scot"
},
"roles": [
"buyer"
],
"details": {
"url": "https://forestryandland.gov.scot",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "NATIONAL_AGENCY",
"description": "National or federal agency/office"
},
{
"scheme": "COFOG",
"id": "05",
"description": "Environmental protection"
}
]
}
},
{
"id": "GB-FTS-68855",
"name": "Mitie",
"identifier": {
"legalName": "Mitie"
},
"address": {
"streetAddress": "The Shard 32 London Bridge Street, 32 London Bridge Street",
"locality": "London",
"region": "UK",
"postalCode": "SE1 9SG",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 03306780710"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-1033",
"name": "Edinburgh Sheriff Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court"
},
"address": {
"locality": "Edinburgh",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-30448",
"name": "Forestry and Land Scotland"
},
"contracts": [
{
"id": "032770-2022-690_0437-1",
"awardID": "032770-2022-690_0437-1",
"status": "active",
"value": {
"amount": 234500,
"currency": "GBP"
},
"dateSigned": "2022-11-07T00:00:00Z"
},
{
"id": "034532-2022-690_0437-1",
"awardID": "034532-2022-690_0437-1",
"status": "active",
"value": {
"amount": 234500,
"currency": "GBP"
},
"dateSigned": "2022-11-07T00:00:00Z"
}
],
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000712732"
}
],
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 0
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 1
}
]
}
}