Award

Provision of Hotel Boking Services

UNIVERSITY OF THE HIGHLANDS AND ISLANDS

This public procurement record has 5 releases in its history.

Award

01 Feb 2024 at 08:36

Award

08 Aug 2023 at 08:41

Tender

06 Apr 2023 at 13:37

Award

05 Apr 2023 at 12:45

Tender

15 Dec 2022 at 16:28

Summary of the contracting process

The University of the Highlands and Islands in Inverness, United Kingdom, has completed a procurement process for the provision of hotel booking services. The contract was awarded to City Room Rentals. The procurement stage was an open procedure, and the contract was signed on May 31, 2023, with a value of £273,462.05 GBP.

This tender for hotel booking services offers business growth opportunities for companies providing internet coverage, online booking management, and guest services. Businesses in the hotel services industry with experience in managing online bookings and providing guest support would be well-suited to compete in this type of procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Hotel Boking Services

Notice Description

The Contractor shall be required to provide internet coverage for the University, and afford 'guests' the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in

Lot Information

Lot 1

The Contractor shall be required to provide internet coverage for the University, and afford 'guests' the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in

Renewal: Option for 4 x 12-month extension

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0391a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003289-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

98 - Other community, social and personal services


CPV Codes

55100000 - Hotel services

55110000 - Hotel accommodation services

55130000 - Other hotel services

98341000 - Accommodation services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£273,462 £100K-£500K

Notice Dates

Publication Date
1 Feb 20242 years ago
Submission Deadline
8 May 2023Expired
Future Notice Date
Not specified
Award Date
30 May 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
60 month

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF THE HIGHLANDS AND ISLANDS
Additional Buyers

UHI EXECUTIVE OFFICE

Contact Name
Julie Fraser
Contact Email
julie.fraser@uhi.ac.uk
Contact Phone
+44 1463279000

Buyer Location

Locality
INVERNESS
Postcode
IV3 5SQ
Post Town
Inverness
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands

Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

CITY ROOM RENTALS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0391a3-2024-02-01T08:36:01Z",
    "date": "2024-02-01T08:36:01Z",
    "ocid": "ocds-h6vhtk-0391a3",
    "description": "This is a Contract AWARD Notice and as such the procurement process is complete. (SC Ref:751291)",
    "initiationType": "tender",
    "tender": {
        "id": "UHI-RES-27043",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Hotel Boking Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55100000",
            "description": "Hotel services"
        },
        "mainProcurementCategory": "services",
        "description": "The Contractor shall be required to provide internet coverage for the University, and afford 'guests' the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in",
        "lots": [
            {
                "id": "1",
                "description": "The Contractor shall be required to provide internet coverage for the University, and afford 'guests' the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "renewal": {
                    "description": "Option for 4 x 12-month extension"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55110000",
                        "description": "Hotel accommodation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55130000",
                        "description": "Other hotel services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98341000",
                        "description": "Accommodation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "deliveryLocation": {
                    "description": "Inverness"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Minimum level(s) of standards required: - Employer's (Compulsory) Liability Insurance = GBP 5 Million - Product Liability Insurance = GBP 5 Million - Public Liability Insurance = GBP 5 Million",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-05-08T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-05-08T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-05-08T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "60 month"
        },
        "value": {
            "amount": 250000,
            "currency": "GBP"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-71055",
            "name": "UHI Executive Office",
            "identifier": {
                "legalName": "UHI Executive Office"
            },
            "address": {
                "streetAddress": "12b Ness Walk",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Julie Fraser",
                "telephone": "+44 1463279000",
                "email": "julie.fraser@uhi.ac.uk",
                "faxNumber": "+44 1463279001",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.uhi.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-62635",
            "name": "Inverness Sheriff & Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff & Justice of the Peace Court"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "IV2 3EG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-17902",
            "name": "University of the Highlands and Islands",
            "identifier": {
                "legalName": "University of the Highlands and Islands"
            },
            "address": {
                "streetAddress": "12b Ness Walk",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Julie Fraser",
                "telephone": "+44 1463279000",
                "email": "julie.fraser@uhi.ac.uk",
                "faxNumber": "+44 1463279001",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.uhi.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-79832",
            "name": "Inverness Sheriff & Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff & Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Inverness UK",
                "locality": "Inverness",
                "postalCode": "IV2 3EG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-104023",
            "name": "City Room Rentals",
            "identifier": {
                "legalName": "City Room Rentals"
            },
            "address": {
                "streetAddress": "22 Stafford Street",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH3 7BD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7868234050"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-712",
            "name": "The Inverness Justice Centre",
            "identifier": {
                "legalName": "The Inverness Justice Centre"
            },
            "address": {
                "streetAddress": "Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-17902",
        "name": "University of the Highlands and Islands"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000728427"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "009963-2023-UHI-RES-24981-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        },
        {
            "id": "023006-2023-UHI-RES-24981-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
        },
        {
            "id": "003289-2024-UHI-RES-27043-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-104023",
                    "name": "City Room Rentals"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "003289-2024-UHI-RES-27043-1",
            "awardID": "003289-2024-UHI-RES-27043-1",
            "status": "active",
            "value": {
                "amount": 273462.05,
                "currency": "GBP"
            },
            "dateSigned": "2023-05-31T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "4",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "6",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "7",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "value": 273462.05,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "value": 273462.05,
                "currency": "GBP"
            }
        ]
    }
}