Student Database System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03966a-2023-01-11T08:57:59Z",
    "date": "2023-01-11T08:57:59Z",
    "ocid": "ocds-h6vhtk-03966a",
    "description": "The Authority intends to award a contract for the period stated in this notice. Following an internal strategic review, if the outcome is to procure a further 3rd party solution rather than deliver in-house, it is anticipated a further notice will be placed for a new competition in the spring of 2024. Unless a public sector framework is utilised under which a mini competition or direct call off route is deemed to deliver value for money. (WA Ref:127990)",
    "initiationType": "tender",
    "tender": {
        "id": "HEIW-DIGI-STA-008",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Student Database System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48611000",
            "description": "Database software package"
        },
        "mainProcurementCategory": "goods",
        "description": "Continued provision and support of the current trainee information database system.",
        "lots": [
            {
                "id": "1",
                "description": "Provision of a core national database for recording trainee training information across Wales.",
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKL"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Negotiated without publication of a contract notice",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "Precise information on deadline(s) for review procedures: NHS Wales Shared Services Partnership on behalf of Health Education Improvement Wales Special Health Authority, will apply a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Should additional information be required it should be requested of the addressee in section I.1).Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts(Amendments).",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            }
        ],
        "procurementMethodRationale": "HEIW have embarked on a programme to build/procure a new system or suite of systems that will replace the current Student Database, along with other digital functions/processes that support and enhance the trainee experience. To procure a further independent solution at this time would prevent the release of the necessary resource to support the delivery of the new strategic direction and risk two different solutions being introduced within a relatively short period. This would cause significant disruption to HEIW, the student and wider user community. To ensure contractual arrangements remain in place to maintain the continuity of this critical service, the Authority intends to use the negotiated procedure without prior publication in accordance with the use of Public Contract Regulations 2015 32 (2)(b)(ii) and (iii), competition is absent for technical reasons and (2)(b)(iii) - the protection of exclusive rights, including intellectual property rights."
    },
    "awards": [
        {
            "id": "000754-2023-HEIW-DIGI-STA-008-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-72549",
                    "name": "Hicom Technology Limited"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-109",
            "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF15 7QZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Christine Thorne",
                "telephone": "+44 1443848585",
                "email": "christine.thorne@wales.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-72549",
            "name": "Hicom Technology Limited",
            "identifier": {
                "legalName": "Hicom Technology Limited"
            },
            "address": {
                "streetAddress": "Red House, Cemetery Pales",
                "locality": "Brookwood",
                "region": "UKJ2",
                "postalCode": "GU240BL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
            }
        },
        {
            "id": "GB-FTS-72550",
            "name": "NHS Wales Shared Services Partnership-Procurement Services",
            "identifier": {
                "legalName": "NHS Wales Shared Services Partnership-Procurement Services"
            },
            "address": {
                "streetAddress": "4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw",
                "locality": "Cardiff",
                "postalCode": "CF15 7QZ",
                "countryName": "United Kingdom"
            },
            "roles": [
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    ],
    "buyer": {
        "id": "GB-FTS-109",
        "name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
    },
    "contracts": [
        {
            "id": "000754-2023-HEIW-DIGI-STA-008-1",
            "awardID": "000754-2023-HEIW-DIGI-STA-008-1",
            "status": "active",
            "value": {
                "amount": 550000,
                "currency": "GBP"
            },
            "dateSigned": "2022-12-28T00:00:00Z"
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:106343-2019:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}