Award

Graduation Attire and Photography

CARDIFF UNIVERSITY

This public procurement record has 2 releases in its history.

Award

07 Apr 2023 at 07:43

Tender

18 Jan 2023 at 16:50

Summary of the contracting process

The Cardiff University has recently completed a procurement process titled "Graduation Attire and Photography". This tender in the services category aimed to establish a contract for providing academic dress and photography services for Cardiff University graduation events. The contract comprises two lots: Academic Dress and Photography. The procurement method used was an award procedure with prior publication of a call for competition. Key dates include the contract signing on April 6, 2023, with the procurement stage marked as complete.

This tender presents opportunities for businesses specializing in specialized photography services and special clothing and accessories. Businesses offering high-quality services at competitive prices are well-suited to compete. The Cardiff University, serving as the buying organization, has awarded the contracts for Academic Dress and Graduate Photography to Marston Events Limited and H Tempest Ltd, respectively. Businesses interested in offering services for academic dress or photography for graduation events could find this tender as a potential growth opportunity.

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Notice Title

Graduation Attire and Photography

Notice Description

The aim of this procurement process is to establish a contract for the provision of Academic Dress and photography services for Cardiff University graduation events This Contract/Framework is separated into Lots: Lot 1: Academic Dress Lot 2: Photography

Lot Information

Academic Dress

Lot 1 Academic Dress Academic Dress for Graduation events (to include Gowns and appropriate headwear) service for all awards offered at Cardiff University in City Hall or the university's Centre for Student Life (CSL) from 7am to 10pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff are available to ensure that graduates and their families and friends are dealt with smoothly and efficiently Option for students to collect their gowns on the evening before their ceremony at City Hall or CSL (usually arranged between 6pm and 10pm). This will include the Sunday evening prior to graduation week. Service to provide complimentary senior officer robes including a cleaning and full maintenance service of the officer robes A full gowning service for staff attending the platform party at St David's Hall for each graduation day. This is usually between 400 and 600 gowns/ headwear per Graduation week. Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details. A reorder service in various sizes and styles must be provided (please provide details including over what time-period re-ordering applies.) Please provide details of online ordering.

Graduate Photography

Lot 2 Photography Student graduation photography service from 7am to 9pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff to ensure that graduates and their families and friends are dealt with smoothly and efficiently. Please describe the portrait service you would provide and how it would be managed and details of post-graduation customer service Portrait photographs of honorary fellows and selected individuals, will also be required at St David's Hall, and copyright to use these will transfer to the University. There are usually between twelve and twenty honorary fellows each year. We currently have a provision to have a photographer at the ceremony to capture the award being received, which we would like to continue to offer. All photographs taken must be posted to graduates within 28 days, ideally within a much shorter timescale (please supply details for UK, EU and overseas). Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details. Please also provide details of any framing service available. A reorder service in various sizes and styles must be provided (please provide details including over what time period re-ordering applies.) Please provide details of online ordering. Option to take candid photographs at Graduation Gardens (receptions) which are to be sold on site on the Graduation Days.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0398a6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010269-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Award procedure with prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

18400000 - Special clothing and accessories

79961300 - Specialised photography services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£225,000 £100K-£500K

Notice Dates

Publication Date
7 Apr 20232 years ago
Submission Deadline
13 Feb 2023Expired
Future Notice Date
Not specified
Award Date
5 Apr 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Not specified
Contact Email
halea3@cardiff.ac.uk
Contact Phone
+44 2920879648

Buyer Location

Locality
CARDIFF
Postcode
CF24 0DE
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan

Local Authority
Cardiff
Electoral Ward
Adamsdown
Westminster Constituency
Cardiff East

Supplier Information

Number of Suppliers
2
Supplier Names

H TEMPEST

MARSTON EVENTS

Open Contracting Data Standard (OCDS)

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