Award

CCR00165 Provision of Tree Management Services

VALLEYS TO COAST

This public procurement record has 3 releases in its history.

Award

08 Apr 2025 at 09:40

TenderUpdate

14 Feb 2023 at 09:56

Tender

10 Feb 2023 at 12:06

Summary of the contracting process

Valleys to Coast has completed the procurement process for the Provision of Tree Management Services under the title CCR00165. The contract, signed on 27th April 2023, involves tree-maintenance services in Bridgend County Borough. Valleys to Coast, a registered social landlord, aimed to start the work in May 2023 for a term of three years, with an option to extend for an additional year. The procurement method was open, and the contract valued at £158,565 was awarded to Countrywide Grounds Maintenance Limited. The tender process, initially scheduled to close on 13th March 2023, was amended to extend deadlines to 15th March 2023 for submissions and opening.

This tender presents significant opportunities for businesses involved in tree-maintenance services, particularly those specialising in tree-clearing, cutting, pruning, and hedge trimming. Ideal candidates would be experienced tree surgeons and arborists. Given the recurring maintenance activities and reactive works, businesses with strong project management, report generation, and inspection capabilities are well-suited to compete. Additionally, the contract stipulates community benefits aligning with economic and social objectives, making it promising for businesses dedicated to providing both professional services and contributing to the community.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

CCR00165 Provision of Tree Management Services

Notice Description

The scope of this tender is to review proposals for the Provision of Tree Management Services. The area in scope of this contract is located across all land in Valleys to Coast ownership within Bridgend County Borough. Valleys to Coast is looking to commence works with the appointed Contractor from May 2023.The contract term will be for 3 years with an option to extend for a further 1 year (3+1).

Lot Information

Lot 1

Valleys to Coast will review the 3 yearly tree condition survey and allocate the remedial works in line with the priority of the work as well as the allocated budget. On receipt of tree reports from internal/external stakeholders, Valleys to Coast will internally review the tree/s in question. If required, the tree/s will be referred to the appointed contractor to conduct a formal inspection and report whether works are required. Proactive works flow: - Remedial works sent to the contractor. - Contractor to provide costs to Communities Estates Officer. - Purchase Order raised and works authorised by Communities Estates Officer. - Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer. Reactive works flow: - Tree referred to contractor for review. - Formal inspection conducted and any recommendations/costs documented electronically and sent to Communities Estates Officer for review. - Purchase Order raised and works authorised by Communities Estates Officer. - Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.

Renewal: 1 x 12 months extension

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03a4a7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013568-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77340000 - Tree pruning and hedge trimming

77341000 - Tree pruning

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£158,565 £100K-£500K

Notice Dates

Publication Date
8 Apr 202510 months ago
Submission Deadline
13 Mar 2023Expired
Future Notice Date
Not specified
Award Date
26 Apr 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Approximately 6 months prior to contract expiry.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
VALLEYS TO COAST
Contact Name
Gosia Stoncel
Contact Email
procurement@barcudsharedservices.org.uk
Contact Phone
+44 3001232100

Buyer Location

Locality
BRIDGEND
Postcode
CF31 1TZ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL17 Bridgend and Neath Port Talbot

Local Authority
Bridgend
Electoral Ward
Oldcastle
Westminster Constituency
Bridgend

Supplier Information

Number of Suppliers
1
Supplier Name

COUNTRYWIDE GROUNDS MAINTENANCE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03a4a7-2025-04-08T10:40:47+01:00",
    "date": "2025-04-08T10:40:47+01:00",
    "ocid": "ocds-h6vhtk-03a4a7",
    "description": "(WA Ref:149735)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03a4a7",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CCR00165 Provision of Tree Management Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77211500",
            "description": "Tree-maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The scope of this tender is to review proposals for the Provision of Tree Management Services. The area in scope of this contract is located across all land in Valleys to Coast ownership within Bridgend County Borough. Valleys to Coast is looking to commence works with the appointed Contractor from May 2023.The contract term will be for 3 years with an option to extend for a further 1 year (3+1).",
        "lots": [
            {
                "id": "1",
                "description": "Valleys to Coast will review the 3 yearly tree condition survey and allocate the remedial works in line with the priority of the work as well as the allocated budget. On receipt of tree reports from internal/external stakeholders, Valleys to Coast will internally review the tree/s in question. If required, the tree/s will be referred to the appointed contractor to conduct a formal inspection and report whether works are required. Proactive works flow: - Remedial works sent to the contractor. - Contractor to provide costs to Communities Estates Officer. - Purchase Order raised and works authorised by Communities Estates Officer. - Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer. Reactive works flow: - Tree referred to contractor for review. - Formal inspection conducted and any recommendations/costs documented electronically and sent to Communities Estates Officer for review. - Purchase Order raised and works authorised by Communities Estates Officer. - Works completed by contractor with before and after photos included in the completion report to be sent to the Communities Estates Officer.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 12 months extension"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77211300",
                        "description": "Tree-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77211400",
                        "description": "Tree-cutting services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77340000",
                        "description": "Tree pruning and hedge trimming"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77341000",
                        "description": "Tree pruning"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL17"
                    },
                    {
                        "region": "UKL17"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "technical",
                    "description": "Valleys to Coast (V2C) are looking for a suitably qualified and experienced tree surgeon and arborist."
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-03-13T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-03-13T12:30:00Z"
        },
        "bidOpening": {
            "date": "2023-03-13T12:30:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "Approximately 6 months prior to contract expiry."
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-03-13T12:00:00Z"
                        },
                        "newValue": {
                            "date": "2023-03-15T12:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2023-03-13T12:30:00Z"
                        },
                        "newValue": {
                            "date": "2023-03-15T12:30:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Date changed to reflect 30 days."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-75019",
            "name": "Valleys to Coast",
            "identifier": {
                "legalName": "Valleys to Coast"
            },
            "address": {
                "streetAddress": "Tremains Business Park,, Tremains Road",
                "locality": "Bridgend",
                "region": "UKL17",
                "postalCode": "CF31 1TZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Gosia Stoncel",
                "telephone": "+44 3001232100",
                "email": "procurement@barcudsharedservices.org.uk",
                "url": "https://etenderwales.bravosolution.co.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.v2c.org.uk",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA23627",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Registered Social Landlord"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Housing Association"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-136548",
            "name": "COUNTRYWIDE GROUNDS MAINTENANCE LIMITED",
            "identifier": {
                "legalName": "COUNTRYWIDE GROUNDS MAINTENANCE LIMITED"
            },
            "address": {
                "streetAddress": "Neighbourly Training Centre, Building 4 Brackley Campus, Buckingham Road",
                "locality": "Brackley",
                "region": "UK",
                "postalCode": "NN137EL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8083019747"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-75019",
        "name": "Valleys to Coast"
    },
    "language": "en",
    "awards": [
        {
            "id": "013568-2025-CCR00165-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-136548",
                    "name": "COUNTRYWIDE GROUNDS MAINTENANCE LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "013568-2025-CCR00165-1",
            "awardID": "013568-2025-CCR00165-1",
            "status": "active",
            "value": {
                "amount": 158565,
                "currency": "GBP"
            },
            "dateSigned": "2023-04-27T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    }
}