Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System (iFlair Consortium/West Central Scotland)

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-03ae99-2025-01-24T12:16:19Z",
    "date": "2025-01-24T12:16:19Z",
    "ocid": "ocds-h6vhtk-03ae99",
    "description": "This dynamic purchasing system (\"DPS\") may be used by any contracting authority listed in or referred to in the Find a Tender Service notice. This includes: - all current members of PfH Scotland at the time of the Find a Tender Service notice for this procurement, as detailed on the following page of the PFH Scotland website https://www.pfhscotland.co.uk/members/; - any registered provider of social housing that becomes a member of Procurement for Housing / PfH Scotland during the period of the DPS; - any public authority (as defined in the Freedom of Information Act 2000 for public authorities) UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities that becomes a member of Procurement for Housing/ PfH Scotland at any time during the period of the DPS; - any local authority as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities that becomes a member of Procurement for Housing / PfH Scotland at any time during the period of the DPS; - any housing Arm's Length Management Organisation that becomes a member of Procurement for Housing / PfH Scotland during the period of the DPS; - any wholly owned subsidiary of any of the above organisations; and - any other contracting authority listed on the following page of the Procurement for Housing website - http://procurementforhousing.co.uk/permissible-users/ at the time of the Find a Tender Service notice for this procurement. These bodies are referred to collectively as \"PfH Members\" in this procurement process. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: n/a Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As detailed in the procurement documentation. (SC Ref:729089)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03ae99",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Responsive Repairs, Voids and Multi Trade Project Works Dynamic Purchasing System (iFlair Consortium/West Central Scotland)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "Procurement for Housing wish to establish a DPS for the delivery of responsive repairs, voids and multi trade project works for PfH Members throughout West Central Scotland. It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years. The estimated value is based on the maximum seven-year period. The opportunity has been divided into six categories as follows: 1. Joinery Repairs 2. Electrical Repairs 3. Plumbing Repairs 4. Voids and Multi Trade Work 5. Out of Hours 6. Specialist Works Organisations can apply to become qualified suppliers in one or more lots. iFlair is a consortium of housing associations in Inverclyde, East Renfrewshire and Renfrewshire. It is envisaged that member's will utilise this DPS for the procurement of contracts to deliver the services defined above based on their individual and/or joint requirements. At the invitation to tender stage PfH Members will define the requirements including tender requirements and specification, delivery model, pricing model and form of contract.",
        "value": {
            "amount": 42000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "4",
                "title": "Voids and Multi Trade Work",
                "description": "Delivery of voids and associated refurbishment and/or minor project works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering voids on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "5",
                "title": "Out of Hours",
                "description": "Delivery of emergency responsive repairs requirements for all trades outside of standard working hours on a 365 basis. Qualified Contractors may be required to provide out of hours call handling and repairs diagnostics. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "6",
                "title": "Specialist Works",
                "description": "Delivery of specialist responsive repairs, refurbishment works and planned/preventative maintenance works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering relevant repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "1",
                "title": "Joinery Repairs",
                "description": "Delivery of responsive joinery repairs and/or joinery refurbishment works and related planned preventative works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Electrical Repairs",
                "description": "Delivery of responsive electrical repairs and/or electrical refurbishment works and related planned preventative works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Plumbing Repairs",
                "description": "Delivery of responsive plumbing repairs and/or plumbing refurbishment works and related planned preventative works. Qualified Contractors may be required to supplement direct labour, or fully manage the end-to-end process of delivering repairs/works on behalf of PfH Members including call handling, repairs diagnostics and work scheduling. The award criteria will be based on quality and price. Weightings will be formulated more precisely within the individual DPS Invitation to Tender contract documentation.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is intended that the DPS will run for an initial period of four years with the option to extend for a further period of up to three years."
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "description": "Number of candidates will be dependent of the number of approved contractors admitted to the dynamic purchasing system."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
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                "additionalClassifications": [
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                "relatedLot": "4"
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                        "scheme": "CPV",
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                        "scheme": "CPV",
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        "submissionMethod": [
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        "submissionMethodDetails": "https://in-tendhost.co.uk/procurementforhousing/aspx/Home",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As a minimum organisations must hold the accreditation's detailed below as applicable to the categories for which they wish to apply. 2. Electrical repairs - NICEIC or equivalent 4. Voids and Multi Trade Work - NICEIC or equivalent 5. Out of Hours - NICEIC or equivalent If additional technical requirements apply to individual contracts, this will be defined within the DPS Invitation to Tender.",
                    "appliesTo": [
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                },
                {
                    "type": "economic",
                    "description": "Minimum 2 years of financial accounts, must be able to demonstrate organisations financial stability to deliver the proposed contract. Minimum level(s) of standards possibly required: GBP 5 000 000 employers' liability insurance. GBP 5 000 000 public liability insurance. If additional requirements apply to individual contracts, this will be defined within the DPS Invitation to Tender.",
                    "appliesTo": [
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                {
                    "type": "technical",
                    "description": "Applicants may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Experience Applicants must have experience of delivering the services as defined within the individual lot descriptions and associated procurement documentation. Health and Safety Applicant's must have a regularly reviewed and documented policy for Health and Safety management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. NOTE - Organisations with fewer than five employees are not required by law to have a documented policy statement",
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        "techniques": {
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