Student Wellbeing Case Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b733-2023-05-03T15:24:40+01:00",
    "date": "2023-05-03T15:24:40+01:00",
    "ocid": "ocds-h6vhtk-03b733",
    "initiationType": "tender",
    "tender": {
        "id": "UOE/2023/025/SD",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Student Wellbeing Case Management System",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48180000",
            "description": "Medical software package"
        },
        "mainProcurementCategory": "goods",
        "description": "The University of Exeter is looking for a partner to provide an IT system to underpin our Wellbeing Service offering to our students. The key users of this system will include students, academics, and wellbeing practitioners. We are seeking a partner who has proven delivery experience in a similar setting and or with similar user groups. The selected solution will need to; facilitate the triaging of incoming requests, store case notes, efficiently and securely sharing information, highlighting risks, and providing alerts - all in the aim of ensuring that our students receive access to and support from our Wellbeing Services in a timely manner. The resultant contract will be for an initial three year fixed term, with two further optional extension periods of twelve months. Where the selected supplier will be required to; implement, host, support / maintain, and manage the lifecycle of the proposed solution to deliver on the university's stated requirements in full.",
        "lots": [
            {
                "id": "1",
                "description": "The University of Exeter is looking for a partner to provide an IT system to underpin our Wellbeing Service offering to our students. The key users of this system will include students, academics, and wellbeing practitioners. The selected solution will need to facilitate; the triaging of incoming requests, store case notes, the efficient sharing of information with stakeholders, highlighting risks, and providing alerts, ensuring our students receive timely support from our Wellbeing Services. Additional information: Attached as document",
                "status": "active",
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional extension periods as specified. Renewal envisaged on conclusion of maximum contract duration."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48100000",
                        "description": "Industry specific software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48190000",
                        "description": "Educational software package"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK"
                    },
                    {
                        "region": "UKK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-05-03T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-04-19T17:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2023-04-21T12:00:00+01:00"
                        },
                        "where": {
                            "section": "II.2.14",
                            "label": "Additional Information"
                        }
                    }
                ],
                "description": "Change of Response Deadline : Extended to 12:00 noon on Friday 21st April 2023. Due to the Easter bank holiday weekend falling within the original response window to the Early Market Engagement process, we have extended the deadline for responses until 12:00 noon on Friday 21st April 2023. Interested supplier should login or register on the University of Exeter eTendering portal per the URL link in the original Prior Information Notice (PIN) and repeated here; https://uk.eu-supply.com/ctm/Supplier/PublicPurchase/66835/0/0?returnUrl=ctm/Supplier/publictenders&b=UK Having accessed the eTendering portal suppliers will be able to access the early market engagement file (PDF) by expressing interest in the relevant opportunity; UOE/2023/025/SD. Thereafter, suppliers should submit their response to the engagement document via the messaging functionality within the eTendering portal associated with this opportunity. Response messages can include attachments which can be attached to the message via standard browse, upload, save functionality. Responses should be submitted prior to the revised response deadline of 12:00 noon on Friday 21st April 2023."
            }
        ],
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67895&B=EXETER",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-06-05T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-06-05T17:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-06-05T17:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "5 years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1655",
            "name": "University of Exeter",
            "identifier": {
                "legalName": "University of Exeter",
                "id": "RC000653"
            },
            "address": {
                "streetAddress": "Northcote House",
                "locality": "Exeter",
                "region": "UKK",
                "postalCode": "EX4 4QH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Simon Denton",
                "telephone": "+44 1392723333",
                "email": "s.denton@exeter.ac.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67895&B=EXETER"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.exeter.ac.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1819",
            "name": "Royal Court of Justice",
            "identifier": {
                "legalName": "Royal Court of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-81849",
            "name": "Legal Services",
            "identifier": {
                "legalName": "Legal Services"
            },
            "address": {
                "streetAddress": "University of Exeter",
                "locality": "Exeter",
                "postalCode": "EX4 4QJ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-1655",
        "name": "University of Exeter"
    },
    "language": "en"
}