Award

Supply and Distribution of Fresh Food and Beverages (including Frozen Foods)

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

AwardUpdate

30 Mar 2023 at 14:16

Summary of the contracting process

The NPS framework agreement is for the Supply & Distribution of Fresh Food & Beverages in Wales. The tender, titled "Supply and Distribution of Fresh Food and Beverages (including Frozen Foods)" falls under the CPV classification for food, beverages, tobacco and related products. The procurement stage is the award, with the contract signed on 29th August 2017. Caerphilly County Borough Council is the buyer, and the contract value is £77,000,000 GBP.

This tender opportunity creates business growth prospects for suppliers of varying scales, from large companies like CASTELL HOWELL FOODS LTD and BFS Group Ltd to SMEs like Celtic Food Services Ltd and M&S CATERING SUPPLIES LTD. Businesses operating in the food and beverage sector are well-suited to compete for this contract under the framework agreement, covering multiple geographical zones in Wales and catering to a wide range of public sector bodies.

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Notice Title

Supply and Distribution of Fresh Food and Beverages (including Frozen Foods)

Notice Description

Lot Information

Lot 1

The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat). There are 32 geographical zones within this Framework with the following indicative expenditure values by Zone for the term of the agreement:- All figures quoted GBP Zone 1 Blaenau Gwent:- 548,000 Zone 2 Bridgend:- 2,192,000 Zone 3 Caerphilly:- 2,192,000 Zone 4 Cardiff:- 2,192,000 Zone 5 Carmarthenshire:- 1,370,000 Zone 6 Ceredigion:- 1,370,000 Zone 7 Conwy:- 548,000 Zone 8 Denbighshire:- 1,370,000 Zone 9 Flintshire:- 548,000 Zone 10 Gwynedd:- 548,000 Zone 11 Isle Of Anglesey:- 548,000 Zone 12 Merthyr Tydfil:- 2,192,000 Zone 13 Monmouthshire:- 1,370,000 Zone 14 Neath Port Talbot:- 548,000 Zone 15 Newport:- 1,370,000 Zone 16 Pembrokeshire:- 548,000 Zone 17 Powys- North:- 548,000 Zone 18 Powys - South:- 548,000 Zone 19 Rhondda Cynon Taf:- 2,192,000 Zone 20 City and County of Swansea:- 2,192,000 Zone 21 Torfaen:- 548,000 Zone 22 Vale of Glamorgan:- 548,000 Zone 23 Wrexham:- 1,370,000 Zone 24 Abertawe Bro Morgannwg University Health Board:- 3,960,000 Zone 25 Aneurin Bevan Health Board:- 2,970,000 Zone 26 Betsi Cadwaladr University Health Board:- 3,960,000 Zone 27 Cardiff and Vale University Health Board:- 2,970,000 Zone 28 Cwm Taf Health Board:- 2,970,000 Zone 29 Hywel Dda Health Board:- 1,980,000 Zone 30 Powys Teaching Health Board:- 594,000 Zone 31 Velindre NHS Trust:- 396,000 Zone 32 All Wales:- 47,200,000 The aforementioned framework agreement and its associated Geographical Zones are not restricted to specific Customer Organisations i.e. Customer Organisations can commission through any of the lots and the associated geographical zones.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03b76b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009330-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products


CPV Codes

15000000 - Food, beverages, tobacco and related products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£77,000,000 £10M-£100M

Notice Dates

Publication Date
30 Mar 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Aug 20178 years ago
Contract Period
28 Aug 2017 - 29 Aug 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Rhys James
Contact Email
jamesrm1@caerphilly.gov.uk
Contact Phone
+44 1443863062

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales

Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Supplier Information

Number of Suppliers
38
Supplier Names

A.J. REES & SON'S

ARGIES COFFEE

BFS GROUP LTD T/A BIDFOOD

BISHOP, WR

BRAKE BROS.

CASTELL HOWELL FOODS

CELTIC FOOD SERVICES

CHAPPLE & JENKINS

COTT BEVERAGES

COTTESWOLD DAIRY

CYMRU DAIRY

D E EVANS

D G WHOLESALE

D. GIBBON & SONS

DAIRYLINK

DDOL FACH DAIRY

DOUGLAS WILLIS

GW&SR DAVIES & SON

HENLLAN BREAD (UK

JAMES DUROSE

JK LEWIS & SON

JOHN SHEPPARD BUTCHERS

JONES & DAVIES (FRUIT

M&S CATERING SUPPLIES

MARK HUNTER

MATHIAS DAIRIES

MEDINA DAIRY

MICHAEL I HOLDSWORTH LTD T/A HOLDSWORTH

N H CASE

PETERS FOOD SERVICE

POWYS PRODUCE

RON CHALKER (THE POTATO MAN

SLICE AND DICE

THE LITTLE FOOD

TOMLINSON'S DAIRIES

TOTAL PRODUCE CARDIFF

TOVALI

WOOSNAM DAIRIES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32702",
            "name": "John Sheppard Butchers Ltd",
            "identifier": {
                "legalName": "John Sheppard Butchers Ltd"
            },
            "address": {
                "streetAddress": "Unit 5-6, Ashley Trading Estate, Ashley Parade",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "BS29XS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-527",
            "name": "Bishop, WR",
            "identifier": {
                "legalName": "Bishop, WR"
            },
            "address": {
                "streetAddress": "BISHOP,W R, PENRHIWFER RD Tonyrefail",
                "locality": "Porth",
                "region": "UKL",
                "postalCode": "CF398EY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1443670355"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32705",
            "name": "TOTAL PRODUCE CARDIFF",
            "identifier": {
                "legalName": "TOTAL PRODUCE CARDIFF"
            },
            "address": {
                "streetAddress": "WHOLESALE FRUIT CENTRE, BESSEMER ROAD",
                "locality": "CARDIFF",
                "region": "UK",
                "postalCode": "CF118BB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32706",
            "name": "Ron Chalker (The Potato Man) Ltd",
            "identifier": {
                "legalName": "Ron Chalker (The Potato Man) Ltd"
            },
            "address": {
                "streetAddress": "901 Mellor Street",
                "locality": "Rochdale",
                "region": "UKD3",
                "postalCode": "OL111PF",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32707",
            "name": "Slice and Dice",
            "identifier": {
                "legalName": "Slice and Dice"
            },
            "address": {
                "streetAddress": "Unit 1-2, Cwmtawe Business Park, Alloy Industrial Estate",
                "locality": "Swansea",
                "region": "UKL14",
                "postalCode": "SA84EZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32708",
            "name": "Jones & Davies (Fruit) Ltd",
            "identifier": {
                "legalName": "Jones & Davies (Fruit) Ltd"
            },
            "address": {
                "streetAddress": "Pontwelly,",
                "locality": "Llandysul",
                "region": "UKL14",
                "postalCode": "SA444AJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1559363281"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32709",
            "name": "powys produce",
            "identifier": {
                "legalName": "powys produce"
            },
            "address": {
                "streetAddress": "little acre, forden",
                "locality": "welshpool",
                "region": "UKL24",
                "postalCode": "sy218ne",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32726",
            "name": "CYMRU DAIRY LTD",
            "identifier": {
                "legalName": "CYMRU DAIRY LTD"
            },
            "address": {
                "streetAddress": "CYMRU DAIRY LTD, Unit10 Lyon Close Penarth Rd",
                "locality": "CARDIFF",
                "region": "UKL22",
                "postalCode": "CF118TZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32711",
            "name": "Cotteswold Dairy Ltd",
            "identifier": {
                "legalName": "Cotteswold Dairy Ltd"
            },
            "address": {
                "streetAddress": "Dairy Way, Northway Lane",
                "locality": "Tewkesbury",
                "region": "UKK13",
                "postalCode": "GL208JE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1684298959"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-32712",
            "name": "MARK HUNTER LIMITED",
            "identifier": {
                "legalName": "MARK HUNTER LIMITED"
            },
            "address": {
                "streetAddress": "THE FRESH PRODUCE CENTRE, EAST ESTATE, WITHYBUSH BUSINESS PARK HAVERFORDWEST",
                "locality": "PEMBROKESHIRE",
                "region": "UKL",
                "postalCode": "SA624BW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32713",
            "name": "Ddol Fach Dairy",
            "identifier": {
                "legalName": "Ddol Fach Dairy"
            },
            "address": {
                "streetAddress": "Erw Las, Llwynhendy",
                "locality": "Llanelli",
                "region": "UKL",
                "postalCode": "sa149sf",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1554757355"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32714",
            "name": "Woosnam Dairies Ltd",
            "identifier": {
                "legalName": "Woosnam Dairies Ltd"
            },
            "address": {
                "streetAddress": "Swn Yr Afon, Greenmeadow Bungalows, Glan y nant Pengam",
                "locality": "Blackwood",
                "region": "UK",
                "postalCode": "np123xr",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1443832381"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32715",
            "name": "DairyLink UK Ltd.",
            "identifier": {
                "legalName": "DairyLink UK Ltd."
            },
            "address": {
                "streetAddress": "G20, Ty Cynon House, Navigation Park",
                "locality": "Abercynon",
                "region": "UK",
                "postalCode": "CF454SN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7979704894"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-32724",
            "name": "Medina Dairy Ltd",
            "identifier": {
                "legalName": "Medina Dairy Ltd"
            },
            "address": {
                "streetAddress": "Medina Dairy Ltd, VALE ROAD",
                "locality": "WINDSOR",
                "region": "UK",
                "postalCode": "SL45JL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-32716",
            "name": "TOMLINSON'S DAIRIES LIMITED,",
            "identifier": {
                "legalName": "TOMLINSON'S DAIRIES LIMITED,"
            },
            "address": {
                "streetAddress": "FIVE CROSSES INDUSTRIAL ESTATE,, MINERA,",
                "locality": "WREXHAM.",
                "region": "UKL23",
                "postalCode": "LL113RD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1978758833"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32717",
            "name": "D E EVANS LTD",
            "identifier": {
                "legalName": "D E EVANS LTD"
            },
            "address": {
                "streetAddress": "D E EVANS LTD, 50 Tylcha Ganol",
                "locality": "PORTH",
                "region": "UKL15",
                "postalCode": "CF398BY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7970981957"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32718",
            "name": "D. GIBBON & SONS LTD",
            "identifier": {
                "legalName": "D. GIBBON & SONS LTD"
            },
            "address": {
                "streetAddress": "D. GIBBON & SONS LTD, Unit 2 ESPERANTO WAY",
                "locality": "NEWPORT",
                "region": "UKL21",
                "postalCode": "NP190RD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1633278444"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32719",
            "name": "HENLLAN BREAD (UK) LTD",
            "identifier": {
                "legalName": "HENLLAN BREAD (UK) LTD"
            },
            "address": {
                "streetAddress": "HENLLAN BREAD (UK) LTD, COLOMENDY TRADING ESTATE",
                "locality": "DENBIGH",
                "region": "UK",
                "postalCode": "LL165TA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 17451671"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32720",
            "name": "JK Lewis & Son Ltd",
            "identifier": {
                "legalName": "JK Lewis & Son Ltd"
            },
            "address": {
                "streetAddress": "Preseli Stores, Crymych",
                "locality": "Pembrokeshire",
                "region": "UKL14",
                "postalCode": "SA413QF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1239831288"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32721",
            "name": "Peters Food Service",
            "identifier": {
                "legalName": "Peters Food Service"
            },
            "address": {
                "streetAddress": "Bedwas House Industrial Estate, Bedwas",
                "locality": "Caerphilly",
                "region": "UK",
                "postalCode": "CF838XP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7746907392"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-32725",
            "name": "James Durose",
            "identifier": {
                "legalName": "James Durose"
            },
            "address": {
                "streetAddress": "High House Farm, Bryngwyn, Raglan",
                "locality": "Usk",
                "region": "UKL21",
                "postalCode": "NP152BS",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32722",
            "name": "GW&SR Davies & Son",
            "identifier": {
                "legalName": "GW&SR Davies & Son"
            },
            "address": {
                "streetAddress": "Lower Cilhaul, Cwm Golau, Cyfronydd",
                "locality": "Welshpool",
                "region": "UKL24",
                "postalCode": "SY219EY",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-32723",
            "name": "MATHIAS DAIRIES",
            "identifier": {
                "legalName": "MATHIAS DAIRIES"
            },
            "address": {
                "streetAddress": "Ginger Hill, Poyston Cross Crundale",
                "locality": "Haverfordwest",
                "region": "UKL1",
                "postalCode": "SA624EB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-32701",
        "name": "Caerphilly County Borough Council"
    },
    "contracts": [
        {
            "id": "009330-2023-NPS-FOOD-0068-2016-1",
            "awardID": "009330-2023-NPS-FOOD-0068-2016-1",
            "title": "Supply and Distribution of Fresh Food and Beverages (including Frozen Foods)",
            "status": "active",
            "value": {
                "amount": 77000000,
                "currency": "GBP"
            },
            "dateSigned": "2017-08-29T00:00:00+01:00",
            "period": {
                "startDate": "2017-08-29T00:00:00+01:00",
                "endDate": "2023-08-29T23:59:59+01:00"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "15000000",
                        "description": "Food, beverages, tobacco and related products"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKL"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "The framework agreement is for the Supply and Distribution of Fresh Food and Beverages (including Frozen Meat)"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "The National Procurement Service (NPS Wales) novated control of this framework agreement to Caerphilly County Borough Council in April of 2020. Since that time, the framework agreement has been extended due to numerous reasons. The Council and framework participants have taken the decision to extend the framework agreement for a further period of up to three (3) months to bring The Supply and Distribution of Fresh Food and Beverages (NPS-FOOD-0068-2016) and The Supply and Distribution of Packaged Food and Beverages (NPS-Food-0069-16) arrangements to co terminate on the 26th November 2023 The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods on the same terms as previously agreed.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Council and framework participants have taken the decision to extend the framework agreement for a further period of up to three (3) months to bring The Supply and Distribution of Fresh Food and Beverages (NPS-FOOD-0068-2016) and The Supply and Distribution of Packaged Food and Beverages (NPS-Food-0069-16) arrangements to co terminate on the 26th November 2023 By extending this arrangement to the 26th November 2023 it will mean that a new coterminous agreement can be put in place for the Welsh Public Sector Collaborative Food Group and work on this has already started. If any suppliers are interested in this new arrangement they are welcome to email CCBCFood@caerphilly.gov.uk to gain more information."
                }
            ]
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:053247-2018:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}