Award

Provision of Out of Hours call handling and social media monitoring Framework Services

HYDE HOUSING ASSOCIATION LTD

This public procurement record has 2 releases in its history.

Award

15 Dec 2023 at 12:20

Tender

14 Apr 2023 at 15:25

Summary of the contracting process

The Hyde Housing Association Ltd has awarded a contract for the provision of Out of Hours call handling and social media monitoring framework services. This contract, with a total value of £50,000,000, aims to create a multiple-source Framework Agreement for the use of primarily The Hyde Group but also for other public sector authorities. The contract duration is set for four years, allowing for potential extensions. The services include emergency repairs call handling, anti-social behaviour management, and planned business continuity planning across various sectors.

This tender presents an opportunity for businesses specialising in call center services, maintenance services, and social media monitoring to compete for contracts within the housing, local authority, education, and wider public sectors. The procurement stage is active with a submission deadline of May 15, 2023. Interested businesses should focus on meeting quality and price criteria, as outlined in the tender documents, to enhance their chances of securing business growth through this Framework Agreement.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of Out of Hours call handling and social media monitoring Framework Services

Notice Description

**THIS CONTRACT HAS BEEN AWARDED AND THIS IS A CONTRACT AWARD NOTICE** It is Hyde's intention in respect of this invitation to tender to create a multiple source Framework Agreement for the provision of Out of Hours call handling and social media monitoring services for the use of primarily The Hyde Group (Hyde) but also for the use of other public sector authorities as defined in the FTS/Contracts Finder contract notice. The service provider will provide Out of Hours call handling and social media monitoring services, responding to and managing calls on either an out of hours or 24/7 basis. This may include call handling across the housing, local authority, education and wider public sectors.

Lot Information

Lot 1

**THIS CONTRACT HAS BEEN AWARDED AND THIS IS A CONTRACT AWARD NOTICE** It is Hyde's intention in respect of this invitation to tender to create a multiple source Framework Agreement for the provision of Out of Hours call handling and social media monitoring services for the use of primarily The Hyde Group (Hyde) but also for the use of other public sector authorities as defined in the FTS/Contracts Finder contract notice. The service provider will provide Out of Hours call handling and social media monitoring services, responding to and managing calls on either an out of hours or 24/7 basis. This may include call handling across the housing, local authority, education and wider public sectors. The services include, but are not limited to: -- Out of hours / 24/7 emergency repairs call handling in line with Members agreed protocols, -- Anti-social behaviour (ASB) management - managing calls and providing reports, -- Planned and unplanned business continuity planning - to support any planned shut down time, staff training days, scheduled meetings etc. As well as call handling during unplanned periods, system failure etc, -- Contractor management - where required by the Member, allocating repair jobs to contractors in accordance with Member requirements which may include engaging local supply chains. The Service Provider will generally be required to supply Out of Hours call handling and social media monitoring services subject to project specific requirements under each Call-off Agreement but will primarily cover the services described in this document. The proposed duration of the Framework is for four (4) years in line with the Public Contracts Regulations 2015. However, each member may enter in a Call-off Agreement under the Framework Agreement which can extend beyond this period. This ITT seeks to create a framework by inviting proposals in respect of supply of Out of Hours call handling and social media monitoring services. Additional information: The Framework Value of PS50,000,000 does not relate to the contract value. The Framework Value is a nominal amount to provide sufficient scope for framework usage by other public sector bodies during the 4 year framework term.

Renewal: The framework agreement duration is for 48 months however the Contracting Authority reserves the right to extend the duration of this framework agreement for any period up to a maximum of Twelve (12) months from the expiry of the initial term.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03bee9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036947-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

50000000 - Repair and maintenance services

79512000 - Call centre

Notice Value(s)

Tender Value
£50,000,000 £10M-£100M
Lots Value
£50,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£50,000,000 £10M-£100M

Notice Dates

Publication Date
15 Dec 20232 years ago
Submission Deadline
15 May 2023Expired
Future Notice Date
Not specified
Award Date
1 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
April 2027

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HYDE HOUSING ASSOCIATION LTD
Contact Name
Tarvinder Bhungle
Contact Email
tarvinder.bhungle@hyde-housing.co.uk
Contact Phone
+44 2073785074

Buyer Location

Locality
LONDON
Postcode
SE1 9EQ
Post Town
South East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
Not specified

Local Authority
Southwark
Electoral Ward
Borough & Bankside
Westminster Constituency
Bermondsey and Old Southwark

Supplier Information

Number of Suppliers
4
Supplier Names

CAREIUM

EASTVANTAGE BUSINESS SOULTIONS

NATIONWIDE PROPERTY ASSISTANCE

RESPONSE TEAM 247

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03bee9-2023-12-15T12:20:20Z",
    "date": "2023-12-15T12:20:20Z",
    "ocid": "ocds-h6vhtk-03bee9",
    "description": "**THIS CONTRACT HAS BEEN AWARDED AND THIS IS A CONTRACT AWARD NOTICE** Hyde wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations): A full list of potential contracting authorities can be found here under the most recent file: https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide The following public bodies may also use the Framework Agreement: http://www.wales.com/study/universities-wales http://gov.wales/topics/improvingservices/devolution-democracy-delivery/register-of-public-bodies/?lang=en https://www.executiveoffice-ni.gov.uk/publications/public-bodies-and-public-appointments-annual-report-201415 http://www.gov.scot/Topics/Government/public-bodies/about/Bodies",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03bee9",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Out of Hours call handling and social media monitoring Framework Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79512000",
            "description": "Call centre"
        },
        "mainProcurementCategory": "services",
        "description": "**THIS CONTRACT HAS BEEN AWARDED AND THIS IS A CONTRACT AWARD NOTICE** It is Hyde's intention in respect of this invitation to tender to create a multiple source Framework Agreement for the provision of Out of Hours call handling and social media monitoring services for the use of primarily The Hyde Group (Hyde) but also for the use of other public sector authorities as defined in the FTS/Contracts Finder contract notice. The service provider will provide Out of Hours call handling and social media monitoring services, responding to and managing calls on either an out of hours or 24/7 basis. This may include call handling across the housing, local authority, education and wider public sectors.",
        "value": {
            "amount": 50000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "**THIS CONTRACT HAS BEEN AWARDED AND THIS IS A CONTRACT AWARD NOTICE** It is Hyde's intention in respect of this invitation to tender to create a multiple source Framework Agreement for the provision of Out of Hours call handling and social media monitoring services for the use of primarily The Hyde Group (Hyde) but also for the use of other public sector authorities as defined in the FTS/Contracts Finder contract notice. The service provider will provide Out of Hours call handling and social media monitoring services, responding to and managing calls on either an out of hours or 24/7 basis. This may include call handling across the housing, local authority, education and wider public sectors. The services include, but are not limited to: -- Out of hours / 24/7 emergency repairs call handling in line with Members agreed protocols, -- Anti-social behaviour (ASB) management - managing calls and providing reports, -- Planned and unplanned business continuity planning - to support any planned shut down time, staff training days, scheduled meetings etc. As well as call handling during unplanned periods, system failure etc, -- Contractor management - where required by the Member, allocating repair jobs to contractors in accordance with Member requirements which may include engaging local supply chains. The Service Provider will generally be required to supply Out of Hours call handling and social media monitoring services subject to project specific requirements under each Call-off Agreement but will primarily cover the services described in this document. The proposed duration of the Framework is for four (4) years in line with the Public Contracts Regulations 2015. However, each member may enter in a Call-off Agreement under the Framework Agreement which can extend beyond this period. This ITT seeks to create a framework by inviting proposals in respect of supply of Out of Hours call handling and social media monitoring services. Additional information: The Framework Value of PS50,000,000 does not relate to the contract value. The Framework Value is a nominal amount to provide sufficient scope for framework usage by other public sector bodies during the 4 year framework term.",
                "value": {
                    "amount": 50000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework agreement duration is for 48 months however the Contracting Authority reserves the right to extend the duration of this framework agreement for any period up to a maximum of Twelve (12) months from the expiry of the initial term."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67333&B=HYDE-HOUSING",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As stated in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As stated in the procurement documents",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "tenderPeriod": {
            "endDate": "2023-05-15T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-10-16T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2023-05-15T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-05-15T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "April 2027"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-6104",
            "name": "Hyde Housing Association Ltd",
            "identifier": {
                "legalName": "Hyde Housing Association Ltd",
                "id": "IP18195R"
            },
            "address": {
                "streetAddress": "30 Park Street",
                "locality": "London",
                "region": "UK",
                "postalCode": "SE1 9EQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Tarvinder Bhungle",
                "telephone": "+44 2073785074",
                "email": "Tarvinder.Bhungle@hyde-housing.co.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67333&B=HYDE-HOUSING"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.hyde-housing.co.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/119413",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-48138",
            "name": "Royal Courts of Justice",
            "identifier": {
                "legalName": "Royal Courts of Justice"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "The Strand",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477772"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-100782",
            "name": "CAREIUM UK LIMITED",
            "identifier": {
                "legalName": "CAREIUM UK LIMITED",
                "id": "04133585"
            },
            "address": {
                "locality": "Blackburn",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-100783",
            "name": "NATIONWIDE PROPERTY ASSISTANCE LTD",
            "identifier": {
                "legalName": "NATIONWIDE PROPERTY ASSISTANCE LTD",
                "id": "08964573"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-100784",
            "name": "EASTVANTAGE BUSINESS SOULTIONS INC",
            "identifier": {
                "legalName": "EASTVANTAGE BUSINESS SOULTIONS INC"
            },
            "address": {
                "locality": "Hong Kong",
                "region": "CN",
                "countryName": "China"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-100785",
            "name": "RESPONSE TEAM 247 LIMITED",
            "identifier": {
                "legalName": "RESPONSE TEAM 247 LIMITED",
                "id": "13522163"
            },
            "address": {
                "locality": "London",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-6104",
        "name": "Hyde Housing Association Ltd"
    },
    "language": "en",
    "awards": [
        {
            "id": "036947-2023-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Provision of Out of Hours call handling and social media monitoring Framework Services",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-100782",
                    "name": "CAREIUM UK LIMITED"
                },
                {
                    "id": "GB-FTS-100783",
                    "name": "NATIONWIDE PROPERTY ASSISTANCE LTD"
                },
                {
                    "id": "GB-FTS-100784",
                    "name": "EASTVANTAGE BUSINESS SOULTIONS INC"
                },
                {
                    "id": "GB-FTS-100785",
                    "name": "RESPONSE TEAM 247 LIMITED"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "036947-2023-1-1",
            "awardID": "036947-2023-1-1",
            "title": "Provision of Out of Hours call handling and social media monitoring Framework Services",
            "status": "active",
            "value": {
                "amount": 50000000,
                "currency": "GBP"
            },
            "dateSigned": "2023-12-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 5
            }
        ]
    }
}