Building Fabric Maintenance and Small Works (up to GBP 150k) MTC Framework Agreement

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03c8f6-2025-03-17T10:40:12Z",
    "date": "2025-03-17T10:40:12Z",
    "ocid": "ocds-h6vhtk-03c8f6",
    "description": "(SC Ref:792942)",
    "initiationType": "tender",
    "tender": {
        "id": "EC0996",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Building Fabric Maintenance and Small Works (up to GBP 150k) MTC Framework Agreement",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45453100",
            "description": "Refurbishment work"
        },
        "mainProcurementCategory": "works",
        "description": "The University of Edinburgh is appointing suppliers to a Building Fabric Framework Agreement incorporating a Measured Term Contract, for the provision of reactive maintenance, planned small works and associated services, up to GBP 150,000, excluding VAT.",
        "value": {
            "amount": 20000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Area 1",
                "description": "The University of Edinburgh is appointing suppliers to a Building Fabric Framework Agreement incorporating a Measured Term Contract, for the provision of reactive maintenance, planned small works and associated services, up to GBP 150,000, excluding VAT. The framework agreement commences on 2nd April 2025 and will be in place for a period of four years, expiring 1st April 2029, with no options to extend. The primary purpose of the Framework is to provide a mechanism for carrying out building fabric maintenance work, including reactive repairs and planned small works or projects, such as alterations or renovations. It will also include any reactive maintenance or alteration work that may be required to mechanical and electrical plant and equipment, arising out of or associated with any building fabric maintenance work. The Framework Agreement will include the entire University of Edinburgh estate together with other property owned, occupied or otherwise used by the University of Edinburgh. A list of trades commonly required under the framework are as noted below but not limited to these alone. - Roofing: pitched and flat roof trades; lead and zinc work; - Joinery: framing and finishing trades; including high quality window and door manufacture and internal shop-fitting trades; - Masonry: Natural stone building, replacement and remedial work; lime mortar pointing; - Hard landscaping: stone and concrete paving stones and bituminous road surfaces, paving, paths and car parks; - Window work: maintenance, repair and replacement of uPVC, metal etc windows and skylights, especially opening and locking mechanisms; - Doors: maintenance, repair and replacement of doors comprising all material types, operation types: including powered; all types of ironmongery; - easing, removal and trimming, adjusting door closers, repairing/replacing handles and locks; - Internal wall finishes: plasterboard and plaster finishes; waterproof and laboratory grade board finishes; - Internal floor and ceiling finishes; - Kitchens and bathrooms: shower-pods and wet rooms; general plumbing and drainage; - Medical laboratories and Veterinary laboratories and hospitals; scientific and medical experiment areas; specialist fixtures and fittings; - Glazing to windows, doors, skylights and cupolas; - External drainage services; - Specialist external cleaning services; - Pest Control services. The framework agreement will operate under the Scotland (FA/Scot) 2014 Edition, incorporating the Measured Term Contract for use in Scotland (MTC/Scot) 2019 Edition all as published by the Scottish Building Contract Committee.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Retender process to begin nine months prior to expiry"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "Area 2",
                "description": "The University of Edinburgh is seeking views and information from the market in connection with the next generation contract for building fabric maintenance services. The University of Edinburgh recognises the value of market participants having the opportunity to contribute to the development of the procurement strategy on an open and equal basis. Thus, in line with the requirements of Regulation 41 of the Public Contracts (Scotland) Regulations 2015, we will be conducting preliminary market consultation. The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires and supplier engagement sessions as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation. No supplier will be disadvantaged by not wishing to participate in any market research requests. It is envisaged the contract will be broken into two geographical areas but this is still to be confirmed. Additional information: To participate in our market engagement sessions, please email maria.dick@ed.ac.uk by close of Friday 30th June. In addition, please note your interest in this PIN for further updates and access to the tender documents once advertised.",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-09-01T00:00:00+01:00",
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Bidders will be required to complete the Single Procurement Document (Scotland) requesting general information concerning the bidder, exclusion criteria and selection criteria (including suitability, economic and financial standing, technical and professional ability, quality assurance schemes etc.). Within the suitability section, the following accreditations will be mandatory (working towards any of these memberships will not be acceptable): - Gas Safe Registration. - Membership of Scottish and Northern Ireland Plumbing Employers' Federation (SNIPEF) or equivalent - Membership of SELECT, National Inspection Council for Electrical Installation Contracting (NICEIC) or equivalent - Employees operating under this contract hold the appropriate Scottish Joint Industry Board (SJIB) grading card status or equivalent - Suppliers or their sub-contractors must hold Prefabricated Access Suppliers' & Manufacturers Association (PASMA) and International Powered Access Federation (IPAF) accreditation. - The successful supplier or their sub-contracted partner should be a member of NASC (National Access & Scaffolding Confederation) or equivalent*, and compliant with TG20:13 Good Practice Guidance for Tube and Fitting Scaffolding. - Suppliers or their sub-contractor should be a current member of the Contract Flooring Association (CFA) or equivalent. - The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). - The bidder must hold a UKAS (or equivalent), accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. - The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO14001 (or equivalent).",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "minimum": "SPD ref. 4B Economic and Financial Standing Bidders will be required to have a minimum \"general\" yearly turnover of GBP 1,000,000 GBP for the last 3 years (excluding VAT). It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance - GBP 5 million Public/Product Liability Insurance - GBP 10 million Professional Indemnity Insurance - GBP 2 million http://www.hse.gov.uk/pubns/hse40.pdf 4B.6 Statement 1: Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract. 4B.6 Statement 2: Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations. Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios: - Current Ratio - Quick Ratio - Debtors Turnover Ratio - Return on Assets - Working Capital - Debt to Equity Ratio - Gross Profit Ratio A review of your ratios and audited accounts may be undertaken. In some cases, this review may lead to an additional request for further financial information to help clarify any potential issues raised. This information may be used to assess financial sustainability."
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "Please refer to the ITT tender documents for full details."
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 5
            }
        },
        "tenderPeriod": {
            "endDate": "2024-06-24T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2024-06-24T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-06-24T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Nine months prior to expiry"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-2023",
            "name": "University Of Edinburgh",
            "identifier": {
                "legalName": "University Of Edinburgh"
            },
            "address": {
                "streetAddress": "Charles Stewart House, 9-16 Chambers Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH1 1HT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "James Clarke",
                "email": "jclarke5@ed.ac.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.ed.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1033",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-85442",
            "name": "Bell Group Limited",
            "identifier": {
                "legalName": "Bell Group Limited"
            },
            "address": {
                "streetAddress": "Bell Business Park, Rochsolloch Road",
                "locality": "Airdrie",
                "region": "UKM",
                "postalCode": "ML6 9BG",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-122280",
            "name": "Firstcall Trade Services Ltd",
            "identifier": {
                "legalName": "Firstcall Trade Services Ltd"
            },
            "address": {
                "streetAddress": "2 The Roundal, Roddinglaw Business Park, Roddinglaw Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH12 9DB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-97513",
            "name": "CBES Limited",
            "identifier": {
                "legalName": "CBES Limited"
            },
            "address": {
                "streetAddress": "Caledonia House, Lawmoor Street",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G5 0US",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-140820",
            "name": "Ashwood Scotland Limited",
            "identifier": {
                "legalName": "Ashwood Scotland Limited"
            },
            "address": {
                "streetAddress": "Unit 3, Tailend Court, Starlaw Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 8TE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1506651412"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-140821",
            "name": "EC Specialist Contractors Limited",
            "identifier": {
                "legalName": "EC Specialist Contractors Limited"
            },
            "address": {
                "streetAddress": "Unit 1B West Craigs Industrial Estate,, Turnhouse Road",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 0BD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-131026",
            "name": "Edinburgh Sheriff Court & Justice of the Peace Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court & Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Edinburgh Sheriff Court, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-2023",
        "name": "University Of Edinburgh"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000767198"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "009591-2025-EC0996-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-85442",
                    "name": "Bell Group Limited"
                },
                {
                    "id": "GB-FTS-122280",
                    "name": "Firstcall Trade Services Ltd"
                },
                {
                    "id": "GB-FTS-97513",
                    "name": "CBES Limited"
                },
                {
                    "id": "GB-FTS-140820",
                    "name": "Ashwood Scotland Limited"
                },
                {
                    "id": "GB-FTS-140821",
                    "name": "EC Specialist Contractors Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "009591-2025-EC0996-1",
            "awardID": "009591-2025-EC0996-1",
            "status": "active",
            "value": {
                "amount": 21006215,
                "currency": "GBP"
            },
            "dateSigned": "2025-03-03T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 13
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 13
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 13
            }
        ]
    }
}