Scope of the Procurement

{
    "tag": [
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    "id": "ocds-h6vhtk-03cd43-2024-06-05T11:59:30+01:00",
    "date": "2024-06-05T11:59:30+01:00",
    "ocid": "ocds-h6vhtk-03cd43",
    "description": "spend for hard facilities management services over the initial 5 yr period is estimated to be 5000000 GBP spend for soft facilities management services over the initial 5 yr period is estimated to be 4000000 GBP (SC Ref:768548)",
    "initiationType": "tender",
    "tender": {
        "id": "17/07/14",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Scope of the Procurement",
        "status": "unsuccessful",
        "classification": {
            "scheme": "CPV",
            "id": "79993000",
            "description": "Building and facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.",
        "lotDetails": {
            "awardCriteriaDetails": "Lot 1 - The Provision of Hard Facilities Management Services Lot 2- The Provision of Soft Facilities Management Services if the successful Supplier is the same for both lots- NRS will combine into 1 Contract."
        },
        "lots": [
            {
                "id": "2",
                "title": "The Provision of a Soft Facilities Management Services",
                "description": "NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List Additional information: Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract period will be 60 months, with the option to extend for up to 24 months (in increments of 12 months)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)"
                }
            },
            {
                "id": "1",
                "title": "The Provision of Hard Facilities Management Services",
                "description": "NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Additional information: Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "70"
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                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract Period will be 60 months with the option to extend for a period of up to 24 months(in increments of 12 months)."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)"
                }
            }
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                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
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                "deliveryLocation": {
                    "description": "NRS offices within Edinburgh"
                },
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            },
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                    "description": "As described in the statement of Requirements."
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        "communication": {
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            "currency": "GBP"
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                    "description": "4B1.1 Bidders will be required to have a minimum \"general\" yearly turnover of 2 million GBP for the last 3 years: 4B1.3- indicate if information id=s available electronically 4B.5.1.a It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: 4B.5.1a Professional Risk Indemnity Insurance = 10 million GBP 4B.5.1b Employer's (Compulsory) Liability Insurance = 10 million GBP 4B.5.2 Public Liability Insurance = 10 million GBP 4b.5.3 If this information is available electronically, please ; web address and the issuing authority or body",
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                    "description": "4C.1.2 Bidders will be required to provide 3 case studies Across which they should demonstrate all elements of the requirement to a satisfactory level - this should include A listed buildings & Archival spaces - both fabric and services (examples from both public and or private sectors customers may be provided); 4C.4 Please provide a statement of the relevant supply chain management and/or tracking systems used: If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of: a. their standard payment terms b. >=95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year. If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance. 4C.7 provide details of Environmental Management measures which the bidder will be able to use when performing the contract; Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: [please refer to ESPD Bidders Guidance document for 4C.7] 4C.9 Please provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise: Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Find a Tender Service Contract Notice or the relevant section of the Site Notice. 4C.10 Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract; Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract 4D.1 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons? Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), Health and Safety Procedures 3. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. Note - Organisations with fewer than five employees are not required by law to have a documented policy statement. 4D.1.1 If not, please explain why and specify which other means of proof concerning the quality assurance scheme can be provided 4D.1.2 If the relevant documentation is available electronically, please indicate. 4D.2 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards? The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, 4D2.2 If not, please explain why and specify which other means of proof concerning the environmental management systems or standards can be provided: If the relevant documentation is available electronically, please indicate:",
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        "contractTerms": {
            "performanceTerms": "The Invitation to Tender (ITT) will contain all the relevant Contract Performance requirements",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-12-06T17:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
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            "bidValidityPeriod": {
                "durationInDays": 90
            }
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        "awardPeriod": {
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            "address": {
                "streetAddress": "PCS-t portal"
            },
            "description": "Senior Procurement Specialist"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "NRS may re-let this this Contract prior to the end of the initial 5 year period a Contract Notice will be published Circa 18 months prior to the end of the initial period. If not,the option to extend will be used. The supplier will be notified 6 months prior to it's commencement date. A decision to utilise the the final 12 month extension will be taken 3 months prior to it's commencement date."
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