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Scope of the Procurement

National Records of Scotland

This public procurement record has 8 releases in its history.

Award

05 Jun 2024 at 11:59

Award Notice
Award

08 May 2024 at 10:41

Award Notice
Award

08 May 2024 at 10:39

Award Notice
TenderUpdate

22 Nov 2023 at 16:06

Tender Notice
Tender

12 Oct 2023 at 12:44

Tender Notice
TenderUpdate

09 Oct 2023 at 14:46

Tender Notice
Tender

06 Oct 2023 at 12:08

Tender Notice
Planning

17 May 2023 at 15:21

Planning Notice
Summary of the contracting process

In June 2024, National Records of Scotland completed a tender for the provision of Hard and Soft Facilities Management Services for 4 buildings in Edinburgh. The tender, initiated under the open procedure, involved two lots: Hard Facilities Management Services and Soft Facilities Management Services, with Lot 1 awarded to Lovats Group. The contract, valued at 5000000 GBP, was signed on 9th April 2024. The procurement method was open, and the contracting authority was National Records of Scotland. The procurement stage was marked as complete.

This tender presents an opportunity for businesses in the building and facilities management services industry. Companies with expertise in managing heating, ventilation, and air conditioning systems, among other services, are well-suited to compete. The procurement process, which included both quality and price criteria, had key dates for submission and bid opening. The locations for service delivery were specified within Edinburgh, offering growth potential for businesses targeting this area. The tender had a significant monetary value, indicating a substantial opportunity for potential growth and business expansion.

How relevant is this notice?

Notice Information

Notice Title

Scope of the Procurement

Notice Description

NRS have a requirement for the provision of Hard and Soft Facilities Management Services for 4 of their buildings located in Edinburgh. The Statement of Requirements (SoR) details the requirements for the Facilities Management (FM) Hard Services for NRS that are to be provided within the terms of the Contract. A separate Contract for the provision of Facilities Management (FM) Soft Services for NRS is also being tendered and Contractors can tender for either, or both, contracts where they meet the requirements specified. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and Schedule 3 of the Contract Schedules contains the Price List.

Lot Information

The Provision of a Soft Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Option A - Priced Contract with Price List has been chosen under the NEC4 conditions of contract for Term Service Contracts and schedule 3 of the contracts schedules contains the Price List Additional information: Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)

Renewal: The initial contract period will be 60 months, with the option to extend for up to 24 months (in increments of 12 months)

The Provision of Hard Facilities Management Services

NRS have a requirement for the Provision of Hard Facilities Management (FM) Services (Lot 1) and the Provision of Soft Facilities Management Services (Lot 2)for 4 of their buildings, that are to be provided within the terms of the Contract. the requirement is in 2 lots. Contractors can tender for either, or both, contracts where they meet the requirements specified within each lot. Additional information: Bidders should read and refer to the ESPD Bidders Guidance instructions document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with regulation 58 of the Public Contracts (Scotland)Regulations 2015.

Options: There may be a need over the Contract term to allow NRS (The Purchaser) to remove, amend or change the buildings and structures of their estate(including on a temporary, emergency and short /medium term basis to accommodate the services to be delivered by NRS. and to vary the contract accordingly, including the overall value of the Contract estimated at paragraph 11.1.5 (estimated total value)

Renewal: The initial contract Period will be 60 months with the option to extend for a period of up to 24 months(in increments of 12 months).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03cd43
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017394-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£9,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jun 20242 years ago
Submission Deadline
6 Dec 2023Expired
Future Notice Date
31 Jul 2023Expired
Award Date
9 Apr 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
NRS may re-let this this Contract prior to the end of the initial 5 year period a Contract Notice will be published Circa 18 months prior to the end of the initial period. If not,the option to extend will be used. The supplier will be notified 6 months prior to it's commencement date. A decision to utilise the the final 12 month extension will be taken 3 months prior to it's commencement date.

Notice Status

Tender Status
Unsuccessful
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
2
Supplier Names

Lovats Group

Robertson Facilities Management

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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