Leasing of Vehicles and Telematics System via Contract Hire

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03cf43-2024-10-18T12:05:13+01:00",
    "date": "2024-10-18T12:05:13+01:00",
    "ocid": "ocds-h6vhtk-03cf43",
    "description": "To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=892495748 GO Reference: GO-20241018-PRO-28192367",
    "initiationType": "tender",
    "tender": {
        "id": "GTR0599",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Leasing of Vehicles and Telematics System via Contract Hire",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34100000",
            "description": "Motor vehicles"
        },
        "mainProcurementCategory": "goods",
        "description": "At present GTR run a fleet of 87 Diesel vehicles consisting primarily of 18 Large, 24 Medium, 16 Small and 2 Micro Panel Vans as well as 3 large, and 19 Medium passenger cars. Although our aim is still to reduce the environmental impact of the fleet of road vehicles we run, we acknowledge that market conditions and GTR's infrastructure for EV charging may not allow GTR to change all of its vehicles to electric/hybrid versions at this time, GTR's requirements are a combination of diesel and hybrid vehicles. The vehicle requirements will be separated into 2 lots. To allow GTR to select the most suitable vehicle for each activity this requirement. An additional Lot is included for a telematics system to assist in managing the fleet and understanding the vehicle utilisation. The telematic system is being tendered as is a separate Lot to allow the vehicle Lots to be awarded independently whilst also ensuring a standardisation for the telematics.",
        "value": {
            "amount": 3580000,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 3,
            "awardCriteriaDetails": "If the same Bidder is the Preferred Bidder for two or more Lots, in accordance with Regulation 65(5) UCR;"
        },
        "lots": [
            {
                "id": "1",
                "title": "Euro 6 Diesel Panel Van",
                "description": "36 month lease for Large, Medium, Small and Micro Panels vans of various wheelbases and heights with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.",
                "status": "cancelled",
                "value": {
                    "amount": 2600000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period."
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 4
                },
                "selectionCriteria": {
                    "description": "A bidder wishing to participate in the Procurement must provide the information requested in the SQ, failure to do so may result in a bidder's response being deemed non-compliant and exclusion from the Procurement process without further notice. Following the evaluation of the SQ responses GTR intends that four bidders will be invited to participate in the negotiation stage for each lot and this will be based on the highest scoring bids. If there are less than four (4) bidders successfully passing the SQ stage then GTR will invite those bidders to negotiate. In the event that there is more than one bidder placed in 4th position, GTR will invite all 4th place bidders to proceed to negotiation stage."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period."
                }
            },
            {
                "id": "2",
                "title": "Self-Charging Hybrid Cars",
                "description": "36 month lease for medium and small Self Charging Hybrid passenger cars, with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.",
                "status": "cancelled",
                "value": {
                    "amount": 900000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period."
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 4
                },
                "selectionCriteria": {
                    "description": "A bidder wishing to participate in the Procurement must provide the information requested in the SQ, failure to do so may result in a bidder's response being deemed non-compliant and exclusion from the Procurement process without further notice. Following the evaluation of the SQ responses GTR intends that four bidders will be invited to participate in the negotiation stage for each lot and this will be based on the highest scoring bids. If there are less than four (4) bidders successfully passing the SQ stage then GTR will invite those bidders to negotiate. In the event that there is more than one bidder placed in 4th position, GTR will invite all 4th place bidders to proceed to negotiation stage."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period."
                }
            },
            {
                "id": "3",
                "title": "Telematic system",
                "description": "The telematics system to be offered under Lot 3 will be provided for the total number of vehicles procured by GTR under Lots 1 and 2 currently envisaged as being 87 in total, on a 3-year closed end lease and is to be fully inclusive of all hardware, installation, software licencing, Software as a Service (SaaS) costs and removal costs at the end of the lease period.",
                "status": "cancelled",
                "value": {
                    "amount": 78000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period."
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 4
                },
                "selectionCriteria": {
                    "description": "A bidder wishing to participate in the Procurement must provide the information requested in the SQ, failure to do so may result in a bidder's response being deemed non-compliant and exclusion from the Procurement process without further notice. Following the evaluation of the SQ responses GTR intends that four bidders will be invited to participate in the negotiation stage for each lot and this will be based on the highest scoring bids. If there are less than four (4) bidders successfully passing the SQ stage then GTR will invite those bidders to negotiate. In the event that there is more than one bidder placed in 4th position, GTR will invite all 4th place bidders to proceed to negotiation stage."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period."
                }
            },
            {
                "id": "4",
                "title": "The lease/ contract hire of Full Electric Cars",
                "description": "The leasing or Contract hire of Hatchback, Estate, & 4x4 Full Electric Cars. Additional information: Prices will be obtained for different variants on electric cars. GTR will then order the required quantity of each type of car. GTR do not guarantee the quantity of vehicles or types of vehicles to be ordered from each lot.",
                "status": "planned"
            },
            {
                "id": "5",
                "title": "The lease/contract hire of Self Charging Hybrid Cars",
                "description": "The leasing or Contract hire of Hatchback, Estate, & 4x4 Self Charging Hybrid Cars. Additional information: Prices will be obtained for different variants on electric cars. GTR will then order the required quantity of each type of car. GTR do not guarantee the quantity of vehicles or types of vehicles to be ordered from each lot.",
                "status": "planned"
            },
            {
                "id": "6",
                "title": "The provision of a Telematics system to be fitted to all vehicles",
                "description": "Supply and install Telematic System in to Vans & Cars. Additional information: GTR will order the required quantity of systems for each type of car or van. GTR do not guarantee the quantity of vehicles or types of vehicles that will be require to have telematics installed.",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34136200",
                        "description": "Panel vans"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI31"
                    },
                    {
                        "region": "IE052"
                    },
                    {
                        "region": "IE052"
                    }
                ],
                "deliveryLocation": {
                    "description": "South-East"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34110000",
                        "description": "Passenger cars"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI31"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "SOUTH EAST (ENGLAND)"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32441300",
                        "description": "Telematics system"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI31"
                    },
                    {
                        "region": "UKJ"
                    },
                    {
                        "region": "UKJ"
                    }
                ],
                "deliveryLocation": {
                    "description": "SOUTH EAST (ENGLAND)"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34100000",
                        "description": "Motor vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34110000",
                        "description": "Passenger cars"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34111000",
                        "description": "Estate and saloon cars"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144900",
                        "description": "Electric vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI31"
                    }
                ],
                "deliveryLocation": {
                    "description": "Camden and City of London"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34100000",
                        "description": "Motor vehicles"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34110000",
                        "description": "Passenger cars"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34111000",
                        "description": "Estate and saloon cars"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI31"
                    }
                ],
                "deliveryLocation": {
                    "description": "Camden and City of London"
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32441300",
                        "description": "Telematics system"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI31"
                    }
                ],
                "deliveryLocation": {
                    "description": "Camden and City of London"
                },
                "relatedLot": "6"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-06-29T00:00:00+01:00"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "GTR currently has a fleet of 87 motor vehicles consisting of Large (Transit type), Medium (Custom type), Small (Connect type),and Micro (Courier type) Vans and Medium Hatchback (Focus type) and Large Estates (Mondeo type) cars. The aim of this tender is to lease new vehicles for a 3 year period with the option to mix the fleet between Diesel , Electric or Self charging Hybrids depending on the vehicle requirements. The tender will also include a separate lot to provide a telematics system to all vehicles."
                        },
                        "newValue": {
                            "text": "The information provided on the PIN needs to be revised and we will be issuing a Contract Notice in due course."
                        },
                        "where": {
                            "section": "VI.3)",
                            "label": "VI.3)"
                        }
                    }
                ],
                "description": "GTR currently has a fleet of 87 motor vehicles consisting of Large (Transit type), Medium (Custom type), Small (Connect type),and Micro (Courier type) Vans and Medium Hatchback (Focus type) and Large Estates (Mondeo type) cars. The aim of this tender is to lease new vehicles for a 3 year period with the option to mix the fleet between Diesel , Electric or Self charging Hybrids depending on the requirements. The tender will also include a separate lot to provide a telematics system to all To view this notice, please click here: <a href=\"https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=792372405\" target=\"_blank\">https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=792372405</a> GO Reference: GO-2023629-PRO-23304368"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://www.delta-esourcing.com/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "In accordance with the Utilities Contracts Regulations 2016, applicants will be assessed on the basis of information provided in response to the Selection Questionnaire",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "secondStage": {
            "successiveReduction": true
        },
        "tenderPeriod": {
            "endDate": "2023-12-22T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-06-06T23:59:59+01:00"
            }
        },
        "hasRecurrence": true,
        "contractTerms": {
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "GTR will operate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Unsuccessful tenderers shall be notified by GTR as soon as possible after the decision is made as to the reasons why they were unsuccessful. The Utilities Contracts Regulations 2016 provide that aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules are to take action in the High Court (England, Wales and Northern Ireland).",
        "recurrence": {
            "description": "36 months"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-83663",
            "name": "Govia Thames Link Railway Limited",
            "identifier": {
                "legalName": "Govia Thames Link Railway Limited",
                "id": "7934306"
            },
            "address": {
                "streetAddress": "Monument Place, 24 Monument Street",
                "locality": "London",
                "region": "UKI31",
                "postalCode": "SS165AX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Darren Pallett",
                "telephone": "+44 7815016610",
                "email": "darren.pallett@gtrailway.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://gtrailway.com/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "description": "Rail"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-100203",
            "name": "Govia Thames Link Railway Limited",
            "identifier": {
                "legalName": "Govia Thames Link Railway Limited"
            },
            "address": {
                "streetAddress": "Monument Place, 24 Monument Street",
                "locality": "London",
                "region": "UKJ",
                "postalCode": "EC3R 8AJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Darren Pallett",
                "telephone": "+44 7815016610",
                "email": "Darren.pallett@gtrailway.com",
                "url": "https://www.bipsolutions.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://gtrailway.com/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-100204",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "7 Rolls Building, Fetter Lane,",
                "locality": "London,",
                "postalCode": "EC4A 1NL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-127526",
            "name": "Kinto UK Ltd",
            "identifier": {
                "legalName": "Kinto UK Ltd",
                "id": "00837940"
            },
            "address": {
                "streetAddress": "Building 1000, Lakeside North Harbour",
                "locality": "Portsmount",
                "region": "UKJ31",
                "postalCode": "PO63EN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7752397242",
                "email": "Chris.Emmerson@kinto-uk.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-100203",
        "name": "Govia Thames Link Railway Limited"
    },
    "language": "en",
    "awards": [
        {
            "id": "033721-2024-GTR0599/1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Leasing. Contract Hire of Vehicles and Telematics System - Lot 1 Diesel Vans",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-127526",
                    "name": "Kinto UK Ltd"
                }
            ]
        },
        {
            "id": "033721-2024-GTR0599/2-2",
            "relatedLots": [
                "2"
            ],
            "title": "Leasing. Contract Hire of Vehicles and Telematics System - Lot 2 Self Charing Hybrid Cars",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-127526",
                    "name": "Kinto UK Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "033721-2024-GTR0599/1-1",
            "awardID": "033721-2024-GTR0599/1-1",
            "title": "Leasing. Contract Hire of Vehicles and Telematics System - Lot 1 Diesel Vans",
            "status": "active",
            "dateSigned": "2024-09-26T00:00:00+01:00"
        },
        {
            "id": "033721-2024-GTR0599/2-2",
            "awardID": "033721-2024-GTR0599/2-2",
            "title": "Leasing. Contract Hire of Vehicles and Telematics System - Lot 2 Self Charing Hybrid Cars",
            "status": "active",
            "dateSigned": "2024-09-26T00:00:00+01:00"
        }
    ]
}