CES - Property Management System

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    "date": "2025-06-18T10:55:27+01:00",
    "ocid": "ocds-h6vhtk-03d409",
    "description": "(SC Ref:801727)",
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    "tender": {
        "id": "CES/002",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CES - Property Management System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law.",
        "value": {
            "amount": 3400000,
            "currency": "GBP"
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        "lots": [
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                "description": "This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland's property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture - Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines",
                "status": "cancelled",
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                "value": {
                    "amount": 3000000,
                    "currency": "GBP"
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                "contractPeriod": {
                    "durationInDays": 4140
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be for an initial 18 months prior to go-live which will be to build, configure test and train users, with a further 60 months from go live. The contract may be extended for up to an additional 5x12 month period, each 12 month extension period will be mutually agreed 24 months prior to the end of contract."
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                    "description": "SPD (SCOTLAND) QUESTION - 4B.2.1 Specific Yearly Turnover SPD (SCOTLAND) QUESTION - 4B.5 Insurance SPD (SCOTLAND) QUESTION - 4B.6 Other Economic or Financial Requirements",
                    "minimum": "Bidders will be required to have a minimum yearly \"specific\" turnover of a minimum of 3,000,000.00 GBP for the last three (3) years. Insurance Required: - Professional Indemnity 3 million GBP - Public Liability 10 million GBP - Employer Liability 5 million GBP Other financial requirements: Crown Estate Scotland will utilise Dun & Bradstreet (D&B) Failure Score of 30 or above. Tenderers (including all participants in a group) are required to have a Failure Score of 30 or above in order to demonstrate its financial strength and stability. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting a Tender Submission. Where the Tenderer does not have a D&B Failure Score, or where the Tenderer does not consider that the D&B Failure Score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 3 years as part of their SPD Submission in order that Crown Estate Scotland may assess these to determine the suitability of the Tenderer to undertake a contract of this size. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed and each must achieve a D&B failure score of 30 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a D&B failure score of 30 or above. Crown Estate Scotland reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.",
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
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                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH3 9GL",
                "countryName": "United Kingdom"
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                "locality": "London",
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                "postalCode": "SE1 3FB",
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            "id": "001290-2024-CES/002-1",
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