Award

Sample Archive Storage

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 2 releases in its history.

Award

29 Apr 2025 at 14:51

Tender

13 Jun 2023 at 08:34

Summary of the contracting process

The procurement process for "Sample Archive Storage" was initiated by the Common Services Agency, often referred to as NHS National Services Scotland (NSS). The procurement focused on services in the storage and warehousing sector, with a requirement primarily based in the UK (region code UKM). The procurement aimed to secure external frozen storage for the archive samples of the SNBTS, maintaining an archive since October 1984. The tender was conducted through an open procedure as per the GPA guidelines, with electronic submission detailed on the public tenders Scotland platform. The process reached the award stage on 29th April 2025, with the contract signed on 28th April 2025. The procurement initially went active in June 2023 and had a notable tender deadline on 14th July 2023, subsequently leading to an award to DFDS Logistics Ltd.

This procurement presents significant opportunities for businesses involved in storage and warehousing services, especially those with specialised capabilities in maintaining frozen storage conditions at -20C or below. Companies with experience in handling and monitoring secure storage facilities, as well as those capable of providing additional temporary storage solutions, are well-suited for such contracts. With a potential contract value of £420,000 and a possibility for extensions, this tender can be particularly appealing to large-scale suppliers capable of meeting rigorous technical and economic criteria. Such contracts can enable growth through long-term service provisions and collaboration with a major public health body in the UK.

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Notice Title

Sample Archive Storage

Notice Description

The Manufacturing department and H&I Lab of SNBTS requires to store an archive of all samples tested for future reference. This allows SNBTS the ability to retrieve and re-test archive samples as required. This is a regulatory requirement and an SNBTS policy requirement to archive samples.

Lot Information

Lot 1

In SNBTS a sample archive has been maintained since October 1984. SNBTS require a contract to cover the supply of External Frozen Storage for Archive Samples. SNBTS retain archive samples (serum sample) from all blood donations in an individual bar-coded PPT vacutainer (13 x 100mm). This retention of this bar-coded tube as the archive sample is advantageous in assuring sample integrity, allowing accurate identification and retrieval when required and storing both plasma and cellular material for future investigations. The current archive is approx. 22 years with the intention to move to a 10-year archive depending on regulatory impact. Currently SNBTS have approximately 170 pallets. The number is subject to change and SNBTS offers no guarantee of volumes. SNBTS may also require additional temporary storage for plasma. Collaboratively across the UK blood authorities are collecting plasma for fractionation. This may require temporary storage before transportation to the fractionator. This is primarily for temporary contingency space. The volume of this storage is currently being scoped therefore it would be advantageous for the supplier to have additional available capacity if required. Initial estimates are around 20 pallets. There is a requirement to store the materials at -20C or below in a secure freezer with an appropriate temperature monitoring system. An external facility/Service Provider is sought to carry out this function. Pallets will be transported to the contracted external facility by SNBTS.

Options: There is the option for 3 x 12 month extensions

Renewal: The Authority shall be entitled, at its option, to continue this Agreement beyond the Initial Term for three (3) twelve (12) Contract Month periods subject to giving not less than nine (9) Contract Months' notice to the Contractor.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03d5a8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017712-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services


CPV Codes

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£420,000 £100K-£500K

Notice Dates

Publication Date
29 Apr 20259 months ago
Submission Deadline
14 Jul 2023Expired
Future Notice Date
Not specified
Award Date
27 Apr 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Gordon Dickson
Contact Email
gordon.dickson@nhs.scot
Contact Phone
+44 1312757454

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

DFDS LOGISTICS

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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