PS-23-01 - Property Repair & Maintenance Contract

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03d631-2024-02-05T12:13:29Z",
    "date": "2024-02-05T12:13:29Z",
    "ocid": "ocds-h6vhtk-03d631",
    "description": "(SC Ref:757168)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03d631",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "PS-23-01 - Property Repair & Maintenance Contract",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "70332000",
            "description": "Non-residential property services"
        },
        "mainProcurementCategory": "services",
        "description": "Property Repair & Maintenance Contract. Nature: Successful Contractors must be able to provide a fully comprehensive multi-trade service throughout the term of the Contract for reactive and emergency repairs (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the Contract Appendices to ITT document). It is anticipated that the vast majority of the Works will be carried out within normal working hours. Location: Any or all non-housing buildings or properties which the Council has a duty to maintain as listed in Appendix 5 - Premises List of the Contract Appendices document. Contract length: 3 years plus option of two 1 year extensions.",
        "value": {
            "amount": 6000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Property Repair & Maintenance Contract. Nature: Successful Contractors must be able to provide a fully comprehensive multi-trade service throughout the term of the Contract for reactive and emergency repairs (excluding the activities listed as Specialist Term Contracts as listed in Appendix 2 of the Contract Appendices to ITT document). It is anticipated that the vast majority of the Works will be carried out within normal working hours. Location: Any or all non-housing buildings or properties which the Council has a duty to maintain as listed in Appendix 5 - Premises List of the Contract Appendices document. Contract length: 3 years plus option of two 1 year extensions.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "type": "price",
                            "description": "70"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2No. Optional 1-year extensions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    },
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Financial Standing The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a \"Fail\" and will not be considered further. Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected. Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Creditsafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe scores are accurate by the due submission date. Insurances It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below. Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-07-19T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-07-19T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-07-19T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "3 years"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-63137",
            "name": "East Ayrshire Council",
            "identifier": {
                "legalName": "East Ayrshire Council"
            },
            "address": {
                "streetAddress": "London Road HQ, London Road",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA3 7DD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "David Shields",
                "email": "david.shields@east-ayrshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.east-ayrshire.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-4006",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-104310",
            "name": "DM Homeshield Ltd",
            "identifier": {
                "legalName": "DM Homeshield Ltd"
            },
            "address": {
                "streetAddress": "Unit 5, Block 5,, Moorfield Industrial Estate,",
                "locality": "Kilmarnock,",
                "region": "UKM93",
                "postalCode": "KA2 0DP",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-63137",
        "name": "East Ayrshire Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000735520"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "003679-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-104310",
                    "name": "DM Homeshield Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "003679-2024-1",
            "awardID": "003679-2024-1",
            "status": "active",
            "value": {
                "amount": 6644425,
                "currency": "GBP"
            },
            "dateSigned": "2023-10-10T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}