Award

Provision of Gas Servicing, Maintenance and Reactive Repair Services

THE BOROUGH COUNCIL OF CALDERDALE

This public procurement record has 2 releases in its history.

Award

22 Mar 2025 at 14:34

Tender

29 Jun 2023 at 09:24

Summary of the contracting process

The Borough Council of Calderdale has issued an open tender for the provision of gas servicing, maintenance and reactive repair services. This procurement falls under the industry category of repair and maintenance services. The contract, which commenced on 1 October 2023 and will run until 30 September 2028, covers planned maintenance inspections, servicing, and reactive repairs across the Council's estate in Calderdale, with a key requirement for 24/7/365 availability. The successful bidder is expected to achieve high first-time fix rates while adhering to all operational, health & safety, legal, and environmental regulations. Site visits are mandatory and arrangements will be communicated via the 'Messaging' section on YORtender. The procurement method employed is an open procedure, with a total project value of £500,000.

This tender presents significant opportunities for businesses specializing in gas servicing and maintenance, especially those with robust capability in providing 24/7 reactive repairs. Companies that can demonstrate high-quality service and competitive pricing will be well-suited to compete, benefiting from the long-term contract and the potential for extensions. Large-scale service providers like SAYES SERVICE LIMITED, already awarded for similar services, can leverage their existing infrastructure and expertise to foster business growth through this procurement. Smaller firms with strong technical and operational competencies may also find opportunities to expand their portfolio within Calderdale's dynamic municipal environment.

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Notice Title

Provision of Gas Servicing, Maintenance and Reactive Repair Services

Notice Description

The Borough Council of Calderdale invites you to submit a Tender for the provision of gas servicing, maintenance and reactive repair services. The service and works included are planned maintenance inspections, servicing and reactive repair across the Council's estate. The successful tenderer is required to carry out effective and efficient reactive repairs (24 hours a day / 7 days a week / 365 days a year) along with first-time fix rates whilst complying with all operational, health & safety, legal and environmental requirements. The specification document sets out the general requirements for all specified services, including the equipment required for annual servicing in order to understand the varied nature of the Council's varied equipment portfolio. Site visits are a condition of this tender and dates will be made available via the 'Messaging' section on YORtender.

Lot Information

Lot 1

The Borough Council of Calderdale invites you to submit a Tender for the provision of gas servicing, maintenance and reactive repair services. The service and works included are planned maintenance inspections, servicing and reactive repair across the Council's estate. The successful tenderer is required to carry out effective and efficient reactive repairs (24 hours a day / 7 days a week / 365 days a year) along with first-time fix rates whilst complying with all operational, health & safety, legal and environmental requirements. The specification document sets out the general requirements for all specified services, including the equipment required for annual servicing in order to understand the varied nature of the Council's varied equipment portfolio. Site visits are a condition of this tender and dates will be made available via the 'Messaging' section on YORtender.

Renewal: The Contract may be extended for a maximum of two (2) years (either by one increment of twenty-four (24) months, or two increments of twelve (12) months each) .

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03dd68
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/010796-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£500,000 £500K-£1M

Notice Dates

Publication Date
22 Mar 202511 months ago
Submission Deadline
31 Jul 2023Expired
Future Notice Date
Not specified
Award Date
1 Oct 20232 years ago
Contract Period
30 Sep 2023 - 30 Sep 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE BOROUGH COUNCIL OF CALDERDALE
Contact Name
Rachel Jefford
Contact Email
rachel.jefford2@calderdale.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HALIFAX
Postcode
HX1 1UJ
Post Town
Halifax
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE44 Calderdale and Kirklees

Local Authority
Calderdale
Electoral Ward
Town
Westminster Constituency
Halifax

Supplier Information

Number of Suppliers
1
Supplier Name

SAYES SERVICE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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