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TImetabling SaaS

University Of Edinburgh

This public procurement record has 2 releases in its history.

AwardUpdate

30 Mar 2026 at 12:44

Award Notice
Award

04 Jul 2023 at 11:03

Award Notice
Summary of the contracting process

The procurement process involves the University of Edinburgh, which is seeking services for a Timetabling SaaS (Software as a Service) to enhance the efficiency of its timetable and exam services. The industry category is "License management software development services," and the services are to be delivered in the UK, specifically at the University of Edinburgh. The current stage of this procurement is the contract update, with the original contract in effect from 11th March 2023 to 10th March 2028. A recent modification was made as of 30th March 2026 to incorporate changes in requirements and additional work under the existing contract with Eventmap Limited. The procurement method used is an open procedure, aligned with EU regulations under legal basis 32014L0024.

This tender provides significant opportunities for businesses involved in software and technological services, particularly those specialising in SaaS and license management software. It's ideal for small to medium-sized enterprises (SMEs) like Eventmap Limited, which successfully secured the contract through an open competition. Engaging in such contracts can pave the way for growth by aligning with prestigious institutions like the University of Edinburgh, known for its emphasis on integrating technology in education. Companies capable of handling contract modifications and offering tailored services to meet evolving institutional needs will find this opportunity particularly beneficial in building their portfolio and expertise in delivering IT solutions within the higher education sector.

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Notice Information

Notice Title

TImetabling SaaS

Notice Description

SaaS to provision creation of teaching and exam timetable

Lot Information

Lot 1

Software which supports the development and increased efficiency of the timetable and exam services within the University. In accordance with the permitted contractual change mechanism, the University has undertaken a contract modification with Eventmap Limited; these take account of changes in requirements and additional work to be delivered under the existing contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03de88
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029055-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212218 - License management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,332,817 £1M-£10M

Notice Dates

Publication Date
30 Mar 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Mar 20233 years ago
Contract Period
11 Mar 2023 - 10 Mar 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Eventmap Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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