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ICT - Microsoft Licences

Isle of Wight Council

This public procurement record has 2 releases in its history.

TenderUpdate

06 Nov 2025 at 10:23

Tender Notice
Award

10 Jul 2023 at 07:58

Award Notice
Summary of the contracting process

The Isle of Wight Council has undertaken a procurement process for the acquisition of Microsoft licences under a three-year agreement, facilitated through CCS Aggregation via RM6068 Lot 3. This contract primarily falls under the industry category of software packages and information systems, serving the location of Newport, Isle of Wight, within the UKJ34 region. Originally valued at £1,594,562.48, it has been amended to £1,707,052.22 due to the addition of AI licences. The procurement method was a limited award procedure without prior publication of a call for competition and was concluded with the award of the contract to Phoenix Software on 26th May 2023, with the contract set for completion by 30th June 2026. Contacts and further details are available through Mrs Lucy Chandler at the Isle of Wight Council.

This tender represents a significant opportunity for businesses involved in software provision, particularly those offering Microsoft-based solutions, as it involves a substantial three-year commitment. Large enterprises adept at managing complex software implementations and with the capability to offer competitive pricing would be well-suited to engage in such contracts. The focus on IT solutions, supported by innovation in AI, suggests potential growth prospects for companies looking to expand their service offerings within public sector frameworks. The option for an extension under exceptional circumstances further adds potential value and longevity to the engagement.

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Notice Information

Notice Title

ICT - Microsoft Licences

Notice Description

Procurement of the Microsoft licences used by the Isle of Wight Council under a three-year agreement. Via CCS Aggregation via RM6068 Lot 3.

Lot Information

Lot 1

Procurement of the Microsoft licences used by the Isle of Wight Council under a three-year agreement. Via CCS Microsoft Aggregation via RM6068 Lot 3 ref NFC157. Please note that although the CCS Microsoft Aggregation further competition was carried out on a 3+1 year basis, it is the intention of the Isle of Wight Council to contract for the initial three year term only. The costs as set out reflect the three year term only. The contract will therefore expire on 30 June 2026.

Options: There is the option for a 12 month extension under the aggregation process, however it is noted that (a) extension is for exceptional circumstances; and (b) it is the Isle of Wight Council's intention to contract for the initial three year term only.

Procurement Information

The procurement was undertaken via an Aggregated Route by Crown Commercial Services - NFC157

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03e010
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071515-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,594,562 £1M-£10M

Notice Dates

Publication Date
6 Nov 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 May 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Isle of Wight Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ34 Isle of Wight
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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