Notice Information
Notice Title
Third Party Archive and Storage of Acute Medical Records
Notice Description
Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department
Lot Information
Lot 1
Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department Including flexible collection, delivery, transfer and destruction of large volumes of medical records
Procurement Information
Cardiff & Vale University Health Board wish to establish a temporary 9 month arrangement with the existing provider for the provision of flexible collection, delivery, transfer and destruction of large volumes of medical records.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03e104
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004190-2024
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79996100 - Records management
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £148,120 £100K-£500K
Notice Dates
- Publication Date
- 8 Feb 20242 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 11 Jul 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES
- Contact Name
- Nadine Stokes
- Contact Email
- nadine.stokes@wales.nhs.uk
- Contact Phone
- +44 2921508276
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 4HH
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL22 Cardiff and Vale of Glamorgan
-
- Local Authority
- Cardiff
- Electoral Ward
- Heath
- Westminster Constituency
- Cardiff North
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03e104-2024-02-08T11:55:29Z",
"date": "2024-02-08T11:55:29Z",
"ocid": "ocds-h6vhtk-03e104",
"description": "(WA Ref:138871)",
"initiationType": "tender",
"tender": {
"id": "CAV-STA (23-24) 51",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Third Party Archive and Storage of Acute Medical Records",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79996100",
"description": "Records management"
},
"mainProcurementCategory": "services",
"description": "Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department",
"lots": [
{
"id": "1",
"description": "Third party archive storage of acute medical records to alleviate significant H&S risks and issues identified through workplace inspections of the Health Records department Including flexible collection, delivery, transfer and destruction of large volumes of medical records",
"hasOptions": false,
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKL22"
},
{
"region": "UKL22"
}
],
"deliveryLocation": {
"description": "Cardiff"
},
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"reviewDetails": "The Authority will allow a 10 calendar day standstill period prior to entering into this formal agreement.",
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "Cardiff & Vale University Health Board wish to establish a temporary 9 month arrangement with the existing provider for the provision of flexible collection, delivery, transfer and destruction of large volumes of medical records."
},
"awards": [
{
"id": "019912-2023-CAV-STA (23-24) 51-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-87117",
"name": "Logic Document Archiving Ltd"
}
]
},
{
"id": "004190-2024-CAV-STA (23-24) 51-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-87117",
"name": "Logic Document Archiving Ltd"
}
]
}
],
"parties": [
{
"id": "GB-FTS-87116",
"name": "NHS Wales Shared Services Partnership-Procurement Services",
"identifier": {
"legalName": "NHS Wales Shared Services Partnership-Procurement Services"
},
"address": {
"streetAddress": "2nd Floor Woodland House, Maes-Y-Coed Road",
"locality": "Cardiff",
"region": "UK",
"postalCode": "CF14 4HH",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Nadine Stokes",
"telephone": "+44 2921508276",
"email": "nadine.stokes@wales.nhs.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
"buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "07",
"description": "Health"
}
]
}
},
{
"id": "GB-FTS-87117",
"name": "Logic Document Archiving Ltd",
"identifier": {
"legalName": "Logic Document Archiving Ltd"
},
"address": {
"streetAddress": "6 The Arcade",
"locality": "Llanelli",
"region": "UKL14",
"postalCode": "SA153TW",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 7929370776"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-111",
"name": "High Court",
"identifier": {
"legalName": "High Court"
},
"address": {
"streetAddress": "Royal Courts of Justice, The Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 2079477501"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-87116",
"name": "NHS Wales Shared Services Partnership-Procurement Services"
},
"contracts": [
{
"id": "019912-2023-CAV-STA (23-24) 51-1",
"awardID": "019912-2023-CAV-STA (23-24) 51-1",
"status": "active",
"value": {
"amount": 148120,
"currency": "GBP"
},
"dateSigned": "2023-07-12T00:00:00+01:00"
},
{
"id": "004190-2024-CAV-STA (23-24) 51-1",
"awardID": "004190-2024-CAV-STA (23-24) 51-1",
"status": "active",
"value": {
"amount": 148120,
"currency": "GBP"
},
"dateSigned": "2023-07-12T00:00:00+01:00"
}
],
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 1
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 0
}
]
}
}