Award

Electronic Master Patient Index ("eMPI") Software and Support

DIGITAL HEALTH AND CARE WALES

This public procurement record has 1 release in its history.

Award

20 Jul 2023 at 10:54

Summary of the contracting process

The procurement process for the contract titled "Electronic Master Patient Index (eMPI) Software and Support" was completed by Digital Health and Care Wales (DHCW). The contract falls under the goods category, with a procurement method of a limited award procedure without prior publication of a call for competition. The main objective of this contract is to enhance patient identification within NHS Wales through the implementation of the eMPI system. The contract with a value of £553,554.20 was signed on 7th June 2023. The award was granted to IBM UK Ltd, and the contract is currently active.

This tender presents a lucrative opportunity for businesses specializing in electronic data management (EDM) and software solutions. Companies with expertise in healthcare IT systems and support services, particularly in patient identity management, would be well-suited to compete for this contract. Businesses looking to expand their portfolio in the healthcare sector, specifically within patient data management, stand to benefit from participating in this procurement process led by Digital Health and Care Wales.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Electronic Master Patient Index ("eMPI") Software and Support

Notice Description

Electronic Master Patient Index ("eMPI") is a system to aid the identification of patients and minimise the number of duplicate health records held for each patient. It achieves this by collecting key data from NHS Wales' clinical systems, including name, address, date of birth and sex, from across NHS Wales Health Boards. This then creates one "gold standard" patient identity record that is intended to best represent the individual. The eMPI is used by all of the national services delivered by Digital Health and Care Wales ("DHCW") and is one of, if not the, most operationally significant systems.

Lot Information

Lot 1

Electronic Master Patient Index ("eMPI") is a system to aid the identification of patients and minimise the number of duplicate health records held for each patient. It achieves this by collecting key data from NHS Wales' clinical systems, including name, address, date of birth and sex, from across NHS Wales Health Boards. This then creates one "gold standard" patient identity record that is intended to best represent the individual. The eMPI is used by all of the national services delivered by DHCW.

Options: The contract includes the option to call off professional services as required during the term.

Procurement Information

The approach is to enter into a Support Agreement with IBM (given that the initial license is a perpetual license), underpinned by the same terms and conditions for an initial period of three (3) years, with the option to extend for a further two (2) years. This approach will provide DHCW with the ability to ensure continuity of service to a number of national systems with eMPI at their core. Only IBM can provide this support service given that the solution is a unique one given the level of bespoke/customisation and that the knowledge and expertise required to support NHS Wales' solution can only be provided by IBM.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03e3be
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020919-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48613000 - Electronic data management (EDM)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£553,554 £500K-£1M

Notice Dates

Publication Date
20 Jul 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Jun 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DIGITAL HEALTH AND CARE WALES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF11 9AD
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified

Local Authority
Cardiff
Electoral Ward
Riverside
Westminster Constituency
Cardiff West

Supplier Information

Number of Suppliers
1
Supplier Name

IBM

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03e3be-2023-07-20T11:54:32+01:00",
    "date": "2023-07-20T11:54:32+01:00",
    "ocid": "ocds-h6vhtk-03e3be",
    "description": "(WA Ref:133359)",
    "initiationType": "tender",
    "tender": {
        "id": "P817",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Electronic Master Patient Index (\"eMPI\") Software and Support",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48613000",
            "description": "Electronic data management (EDM)"
        },
        "mainProcurementCategory": "goods",
        "description": "Electronic Master Patient Index (\"eMPI\") is a system to aid the identification of patients and minimise the number of duplicate health records held for each patient. It achieves this by collecting key data from NHS Wales' clinical systems, including name, address, date of birth and sex, from across NHS Wales Health Boards. This then creates one \"gold standard\" patient identity record that is intended to best represent the individual. The eMPI is used by all of the national services delivered by Digital Health and Care Wales (\"DHCW\") and is one of, if not the, most operationally significant systems.",
        "lots": [
            {
                "id": "1",
                "description": "Electronic Master Patient Index (\"eMPI\") is a system to aid the identification of patients and minimise the number of duplicate health records held for each patient. It achieves this by collecting key data from NHS Wales' clinical systems, including name, address, date of birth and sex, from across NHS Wales Health Boards. This then creates one \"gold standard\" patient identity record that is intended to best represent the individual. The eMPI is used by all of the national services delivered by DHCW.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Conformance to Specification",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
                            "type": "price",
                            "description": "100"
                        }
                    ]
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract includes the option to call off professional services as required during the term."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48613000",
                        "description": "Electronic data management (EDM)"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sites across NHS Wales"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_TECHNICAL",
                "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
            }
        ],
        "procurementMethodRationale": "The approach is to enter into a Support Agreement with IBM (given that the initial license is a perpetual license), underpinned by the same terms and conditions for an initial period of three (3) years, with the option to extend for a further two (2) years. This approach will provide DHCW with the ability to ensure continuity of service to a number of national systems with eMPI at their core. Only IBM can provide this support service given that the solution is a unique one given the level of bespoke/customisation and that the knowledge and expertise required to support NHS Wales' solution can only be provided by IBM."
    },
    "awards": [
        {
            "id": "020919-2023-P817-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-87745",
                    "name": "IBM UK Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-34539",
            "name": "Digital Health and Care Wales",
            "identifier": {
                "legalName": "Digital Health and Care Wales"
            },
            "address": {
                "streetAddress": "Ty Glan yr Afon, 21 Cowbridge Road East",
                "locality": "Cardiff",
                "region": "UK",
                "postalCode": "CF11 9AD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Laura Panes",
                "email": "laura.panes@wales.nhs.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://dhcw.nhs.wales/",
                "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-87745",
            "name": "IBM UK Ltd",
            "identifier": {
                "legalName": "IBM UK Ltd"
            },
            "address": {
                "streetAddress": "PO Box 41, North Harbour Portsmouth",
                "locality": "Hampshire",
                "region": "UKI",
                "postalCode": "PO6 3AU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 35318151631",
                "email": "ANTHONY1@ie.ibm.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-111",
            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-34539",
        "name": "Digital Health and Care Wales"
    },
    "contracts": [
        {
            "id": "020919-2023-P817-1",
            "awardID": "020919-2023-P817-1",
            "status": "active",
            "value": {
                "amount": 553554.2,
                "currency": "GBP"
            },
            "dateSigned": "2023-06-07T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    },
    "language": "en"
}