Planning

Access Control

CAPITALESOURCING

This public procurement record has 1 release in its history.

Planning

27 Jul 2023 at 14:16

Planning Notice
Summary of the contracting process

The Westminster City Council (WCC) is planning a tender for the replacement of an Access Control system across 18 Operational sites. The contract involves upgrading the current outdated Cotag system to a high-security Gov Pass Light system using existing cables and equipment locations. The contract value is estimated at £600,000 - £700,000, and a future open house event for interested contractors is scheduled on 10th August 2023 in London.

This tender provides an opportunity for businesses in the building installation works sector to compete for a significant contract with WCC. Companies specialising in security fittings and with expertise in access control systems are well-suited to bid. The procurement process is in the planning stage, offering potential bidders time to prepare proposals that align with the client's security and integration requirements, creating a growth opportunity for firms aiming to expand their portfolio in the public sector.

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Notice Information

Notice Title

Access Control

Notice Description

Westminster City Council (WCC) are looking to procure a contract for the replacement of an Access Control system (including cards) for 18 Operational sites. WCC currently has an outdated Cotag proximity tag automatic access control system (AACS) in place. It is intended to replace this with a version of the latest high security AACS system (Gov Pass Light). It is intended to use, wherever possible, the existing cables and equipment locations as this Contract will be on the basis of a like-for-like upgrade of the AACS.

Lot Information

Lot 1

The current system, which comprises hardware (card readers, receiver/transmitter boards, PC/laptops, hard drives, etc), software and the access cards themselves is now at end of life, and while it currently functions reliably, parts and cards are no longer manufactured. and replacement items are either unavailable or extremely scarce. We require a contractor to propose a replacement solution which works around existing equipment and hardware, and we require them to install and maintain the solution for a period of time after installation. Installation will be on a site-by-site basis. The contract would also cover maintenance after installation for a period of 3 years +1 +1. Therefore, there is a total contract period of over five 1/2 years including extensions. It is possible that there may be additional site locations that will be required. A critical aspect of the contract is software implementation and support and integration with the client's existing ICT architecture and infosec requirements. An appropriate level of security is being specified and the requirements of the contract in this regard will be clarified in due course. The contract value is estimated PS600,000 - PS700,000 including VAT). GOVPASS membership / accreditation Accreditation to ISO 9001 Certification to Cyber Essentials Plus Registration with an Inspectorate e.g., SSAIB or NSI and Gold status or equivalent level accreditation for Access Control Systems The operating system to be approved to CPNI CAPSS requirements. Additional information: In order to give potential bidders, the chance to see a typical installation, ask pertinent questions to the client and consultants, we are encouraging contractors who are interested in this work to attend an open house at the council's Lisson Grove site. The date is to be 10th August 2023 between 11AM an 3PM. Address: 215 Lisson Grove (corner of Lisson Grove and Frampton Street) London NW8 8LW

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03eaef
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021856-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

CPV Codes

35121300 - Security fittings

45300000 - Building installation work

Notice Value(s)

Tender Value
£550,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20232 years ago
Submission Deadline
Not specified
Future Notice Date
30 Oct 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAPITALESOURCING
Contact Name
Not specified
Contact Email
tenders@westminster.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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