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Lease Car and Transport Management and Administration Services

Cambridge University Hospitals NHS Foundation Trust

This public procurement record has 1 release in its history.

Planning

01 Aug 2023 at 11:25

Planning Notice
Summary of the contracting process

The East of England NHS Collaborative Procurement Hub (EoECPH), on behalf of Cambridge University Hospital NHS Foundation Trust (CUH), is planning a procurement process for Lease Car and Transport Management and Administration Services. The procurement falls under the services category (CPV code: 50111000) in the healthcare industry. The tender is currently in the planning stage, with a future notice date of September 18, 2023, and will utilise the Atamis eTendering system. Interested suppliers can access the questionnaire through the Atamis portal.

This tender opportunity presents businesses in fleet management, repair and maintenance services with a chance to engage with CUH and NHS Trusts for a framework lasting 4 years. Companies offering lease car schemes, grey fleet management, electronic expenses, insurance mediation, accident management, and related ancillary services are well-suited to compete. By participating in this tender, businesses can access potential contracts to provide essential transportation services to healthcare institutions in the East of England region, supporting their operations and sustainability goals.

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Notice Information

Notice Title

Lease Car and Transport Management and Administration Services

Notice Description

This Market Engagement is being undertaken by the East of England NHS Collaborative Procurement Hub (EoECPH) for and on behalf of Cambridge University Hospital NHS Foundation Trust (CUH).<br/><br/>Cambridge University Hospital NHS Foundation Trust (CUH) is seeking to establish a Lease Car and Transport Management and Administration Services Framework<br/><br/>As part of the potential procurement CUH is issuing this market engagement piece to connection with the marketplace to help shape the resulting procurement.

Lot Information

Lot 1

The purpose of the PIN is to gauge interest and connect with providers within this marketplace to better understand market interest, capability and capacity to deliver the requirements.
This notice is for information only and the Contracting Authority reserves the right to not proceed to tender or at its absolute discretion to amend it at the time of issue of any further notice or notices or at any other time.
As part of this pre-tender strategy Cambridge University Hospitals (CUH) would like to connect with providers of this type of service via a pre-market engagement exercise. We are therefore asking for your assistance through completion of our questionnaire. The information you provide will help us to form and shape the way the service specification is refreshed and updated for a framework that will last 4 years.
CUH is seeking to establish a Lease Car and Transport Management and Administration Services Framework that offers the following fully managed services; a lease car scheme (leases direct with the contracting authority or via salary sacrifice/salary deduction to staff), grey fleet management, electronic expenses, insurance mediation, accident management including claims administration, and the acquisition of vehicles on contract hire and/or other funding arrangements using multiple suppliers.
The primary services required are summarised below:
1. lease schemes:
a.) to allow Beneficiaries to provide employee incentives and benefits around vehicle provision, incorporating lease vehicles on a salary deduction or salary sacrifice basis;
b.) to allow Beneficiaries to secure vehicles at the best possible value for direct use by staff within the organisation for business purposes;
2. grey fleet; to allow Beneficiaries to appoint a suitable provider to manage the grey fleet administration requirements they may currently undertake in-house,
3. electronic expenses; the provision of an automated submission and claims system that simplifies the claims process for end users and administrators,
4. other ancillary services that are related to the core service provision are expected to be provided as part of this Framework. These should include comprehensive and readily accessible data monitoring for the service - incorporating, for example, records of lease vehicle mileages, fuel consumption and carbon emissions, all updated and made available on a monthly basis for each individual vehicle.
All the above should be provided to ensure that they support the Beneficiaries in meeting their carbon and waste reduction targets.
CUH are being supported by the East of England Collaborative Procurement Hub (EoECPH) for this procurement by using the Atamis eSourcing portal.
The Beneficiaries of the framework contract will be for CUH and NHS Trusts: Acute; Foundation; Community; Care; Primary Care; and Mental Health.
Where an entity listed as a Beneficiary is succeeded by another entity, which is itself a contracting authority, the successor entity shall be deemed to be included. Additional information: The Beneficiaries of the framework contract will be for CUH and other beneficiaries as listed below
Where an entity listed as a Beneficiary is succeeded by another entity, which is itself a contracting authority, the successor entity shall be deemed to be included.
a) Ambulance services;
b) NHS bodies;
c) Councils, including county councils, district councils, county borough councils, community councils, London borough councils, unitary councils, metropolitan councils, parish councils;

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03ebfd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022293-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50111000 - Fleet management, repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20233 years ago
Submission Deadline
Not specified
Future Notice Date
18 Sep 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridge University Hospitals NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 0QQ
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
Cambridge
Electoral Ward
Queen Edith's
Westminster Constituency
South Cambridgeshire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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