ESCC-HP-Planned Maintenance Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03ee83-2023-10-16T13:10:25+01:00",
    "date": "2023-10-16T13:10:25+01:00",
    "ocid": "ocds-h6vhtk-03ee83",
    "description": "All procurement documents are available from 16/10/2023, and must be completed electronically, using the Proactis portal. https://supplierlive.proactisp2p.com .The Proactis portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and potential bidders. The portal allows for tender clarifications and submitting your bid electronically. In order to bid or this opportunity you will need to register your company on the Proactis portal. Property services manages a number of assets and customers on behalf of the partner Councils providing access to a range of services, these services form part of this service offer. These assets and customers are further defined in the procurement documents. The requirements and services detailed within these lots will cover all corporate and non-corporate buildings and assets within the Councils responsibility. The planned maintenance frameworks (Lot A to G) will also be open to all Schools (maintained, academies, specialist schools and free schools) within the respective geographic boundaries of the contracting authority as well as the following participating authorities: * East Sussex County Council; * Brighton & Hove City Council: * Adur District Council * All Colleges within East Sussex and Brighton * All maintained schools, Academies and Free Schools in East Sussex and Brighton * All Universities within East Sussex and Brighton * East Sussex Fire Authority * Eastbourne Borough Council * Elmbridge Borough Council * Epsom and Ewell Borough Council * Guildford Borough Council * Hastings Borough Council * Lewes District Council * Mole Valley District Council * Reigate and Banstead Borough Council * Rother District Council * Runnymede Borough Council * Spelthorne Borough Council * Surrey County Council * Surrey Fire & Rescue Service * Surrey Heath Borough Council * Sussex Police * Tandridge District Council * Waverley Borough Council * West Sussex County Council * Woking Borough Council * Worthing Borough Council",
    "initiationType": "tender",
    "tender": {
        "id": "DN1561",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ESCC-HP-Planned Maintenance Framework",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "45000000",
            "description": "Construction work"
        },
        "mainProcurementCategory": "works",
        "description": "East Sussex County Council (ESCC) and Brighton and Hove City Council (BHCC) are seeking applications from suitably qualified and interested organisations for a range of facilities management services. This will include the procurement of a planned maintenance Framework. The works are required for the participating authorities assets which mainly include schools and corporate buildings, but excludes Housing and Highways. A prior information notice (PIN) was issued on 10.08.2023 and the reference is 2023/S 000-023332. The Councils held a market engagement event in September 2023 as part of its pre-procurement activity. Information regarding this events is published with the procurement documents. The disciplines required are as follows: Lot A- Mechanical Services Lot B- Electrical Services Lot C- Roofing Works Lot D- Building Works up to PS100k Lot E- Building Works Generally above PS100k - PS250k Lot F- Building Works Generally above PS250k - PS1m Lot G- Asbestos Removal - Planned and Reactive Works",
        "lots": [
            {
                "id": "1",
                "description": "East Sussex County Council (ESCC) and Brighton and Hove City Council (BHCC) and are looking to establish new arrangements to support the delivery of our planned maintenance works. The works that may be included in the scope of any future procurement are: -- planned works, -- mechanical services planned works, -- electrical services planned works, -- roofing planned works, -- building planned, -- asbestos removal planned, The Councils wish to undertake market engagement to understand the following and inform future delivery and any procurement activity: 1) Current market interest and capacity; 2) Factors affecting successful delivery; 3) Appropriate procurement models and structures; 4) Value for money and commercial considerations; 5) Social value inc. employment and environmental considerations. The market engagement event will be held virtually via TEAMS on Monday 18th September at 10am. Please register you interest by downloading and completing the market engagement form and uploading as requested. The main scope of the contracts is for works to our corporate buildings and schools. Subject to market engagement and further strategic planning this procurement may be divided into Lots. Details on how to engage with the Councils are included in Section VI): Complementary information. This is not a call for competition a separate Contract Notice will be published when a procurement procedure commences. The information given in this notice is only demonstrative of current arrangements and provided in order for interested organisations to understand the potential scope. The Councils make no guarantee that any or all of the services and scope detailed in the notice will be included in the same format in any future procurement.",
                "status": "planned"
            },
            {
                "id": "A",
                "title": "LOT A- MECHANICAL SERVICES",
                "description": "As detailed in the procurement documents.",
                "value": {
                    "amount": 16000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Frameworks are due to be renewed at the end of the agreement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "B",
                "title": "LOT B ELECTRICAL SERVICES",
                "description": "As detailed in the procurement documents.",
                "value": {
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Frameworks are due to be renewed at the end of the agreement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "C",
                "title": "LOT C ROOFING WORKS",
                "description": "As detailed in the procurement documents.",
                "value": {
                    "amount": 20000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Framework due to be renewed at he end of the agreement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "D",
                "title": "LOT D BUILDING WORKS UP TO PS100K",
                "description": "As detailed in the procurement documents.",
                "value": {
                    "amount": 24000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Frameworks are due to be renewed at the end of the agreement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "E",
                "title": "LOT D BUILDING WORKS PS100K - PS250K",
                "description": "As detailed in the procurement documents.",
                "value": {
                    "amount": 24000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Frameworks are due to be renewed at the end of the agreement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "F",
                "title": "LOT F BUILDING WORKS PS250K - PS1M",
                "description": "As detailed i the procurement documents.",
                "value": {
                    "amount": 24000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Frameworks are due to be renewed at the end of the agreement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "G",
                "title": "LOT G ASBESTOS REMOVAL WORKS",
                "description": "As detailed in the procurement documents.",
                "value": {
                    "amount": 4000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Frameworks are due to be renewed at the end of the agreement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ21"
                    },
                    {
                        "region": "UKJ22"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "A",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "A"
            },
            {
                "id": "B",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45310000",
                        "description": "Electrical installation work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "B"
            },
            {
                "id": "C",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45260000",
                        "description": "Roof works and other special trade construction works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "C"
            },
            {
                "id": "D",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "D"
            },
            {
                "id": "E",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "E"
            },
            {
                "id": "F",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "F"
            },
            {
                "id": "G",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90650000",
                        "description": "Asbestos removal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ2"
                    }
                ],
                "relatedLot": "G"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-10-15T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2,
            "maximumLotsAwardedPerSupplier": 2
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://supplierlive.proactisp2p.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As detailed in the procurement documents"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 63,
                "periodRationale": "n/a"
            }
        },
        "tenderPeriod": {
            "endDate": "2023-11-24T16:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2024-03-01T00:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "hasRecurrence": true
    },
    "parties": [
        {
            "id": "GB-FTS-12201",
            "name": "East Sussex County Council",
            "identifier": {
                "legalName": "East Sussex County Council"
            },
            "address": {
                "locality": "Lewes",
                "region": "UKJ22",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Hannah.Phillips@eastsussex.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.eastsussex.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-95398",
            "name": "East Sussex County Council",
            "identifier": {
                "legalName": "East Sussex County Council"
            },
            "address": {
                "streetAddress": "County Hall,St Annes Crescent",
                "locality": "Lewes",
                "region": "UKJ22",
                "postalCode": "BN7 1UE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Hannah Phillips",
                "email": "Hannah.Phillips@eastsussex.gov.uk",
                "url": "https://supplierlive.proactisp2p.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.eastsussex.gov.uk/",
                "buyerProfile": "https://www.eastsussex.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-95399",
            "name": "Brighton & Hove City Council",
            "identifier": {
                "legalName": "Brighton & Hove City Council"
            },
            "address": {
                "streetAddress": "Hove Town Hall, Norton Road",
                "locality": "hove",
                "region": "UKJ22",
                "postalCode": "bn3 3bq",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Martin Hilson",
                "telephone": "+44 7850711487",
                "email": "martin.hilson@brighton-hove.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://new.brighton-hove.gov.uk/",
                "buyerProfile": "https://new.brighton-hove.gov.uk/"
            }
        },
        {
            "id": "GB-FTS-95400",
            "name": "Royal Courts of Justice.",
            "identifier": {
                "legalName": "Royal Courts of Justice."
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-95398",
        "name": "East Sussex County Council"
    },
    "language": "en"
}