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Mechanical Equipment and Plant: Servicing and Responsive Maintenance

The North Yorkshire Council

This public procurement record has 3 releases in its history.

Award

14 Oct 2024 at 11:49

Award Notice
TenderUpdate

19 Sep 2023 at 08:51

Tender Notice
Tender

31 Aug 2023 at 15:21

Tender Notice
Summary of the contracting process

The procurement process initiated by The North Yorkshire Council focuses on the "Mechanical Equipment and Plant: Servicing and Responsive Maintenance" contract, classified under the industry category of "Repair and maintenance services of electrical and mechanical building installations" (CPV code 50710000). The process encompasses three lots segmented by geographical locations within North Yorkshire: North, East, and West. The scope of services includes Planned Preventative Maintenance (PPM), Responsive Repairs, and Planned Repairs to ensure health and safety compliance of mechanical auxiliary systems. The procurement utilised an open procedure with critical dates such as the tender submission deadline on 5th October 2023 and contract signing dates on 24th May 2024 for all lots. Each lot has a contract value of £35 million, totalling £105 million across the three lots.

This tender presents significant opportunities for businesses specialising in mechanical and electrical maintenance services, particularly SMEs. With a substantial contract value and a focus on safety and efficiency, businesses offering high-quality health and safety, mobilisation plans, first-time fixes, auditing, and robust supply chain management will find this procurement promising for growth. The contract’s extensive scope and value, combined with the provision for potential renewal extensions, make it an attractive prospect for companies aiming to establish or solidify their presence in the public sector, particularly within the North Yorkshire region.

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Notice Information

Notice Title

Mechanical Equipment and Plant: Servicing and Responsive Maintenance

Notice Description

The overall objective of this Contact is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs to ensure that all mechanical auxiliary systems under this agreement meet health & safety requirements and are maintained appropriately.

Lot Information

Lot 1 - North

The overall objective of this Contact is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs to ensure that all mechanical auxiliary systems under this agreement meet health & safety requirements and are maintained appropriately. Lot 1 services are to be delivered in the North of North Yorkshire. Please see Appendix 1 for specific details of the geographical area and postcodes covered by each Lot.

Renewal: 2 possible extensions of 2 years each.

Lot 2 - East

The overall objective of this Contact is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs to ensure that all mechanical auxiliary systems under this agreement meet health & safety requirements and are maintained appropriately. Lot 2 services are to be delivered in the East of North Yorkshire. Please see Appendix 1 for specific details of the geographical area and postcodes covered by each Lot.

Renewal: 2 possible extensions of 2 years each.

Lot 3 - West

The overall objective of this Contact is to provide Planned Preventative Maintenance (PPM), Responsive Repairs and Planned Repairs to ensure that all mechanical auxiliary systems under this agreement meet health & safety requirements and are maintained appropriately. Lot 3 services are to be delivered in the West of North Yorkshire. Please see Appendix 1 for specific details of the geographical area and postcodes covered by each Lot.

Renewal: 2 possible extensions of 2 years each

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03f88d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032948-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

50712000 - Repair and maintenance services of mechanical building installations

Notice Value(s)

Tender Value
£105,000,000 £100M-£1B
Lots Value
£105,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£35,000,000 £10M-£100M

Notice Dates

Publication Date
14 Oct 20241 years ago
Submission Deadline
5 Oct 2023Expired
Future Notice Date
Not specified
Award Date
24 May 20242 years ago
Contract Period
1 Apr 2024 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE22 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
2
Supplier Names

HCS Mechanical Services

JH Mechanical Services Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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